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Woldingham Parish Council Minutes - January 2003 |  |
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MINUTES of a Meeting held at the Village Hall, Woldingham on 30 January 2003 at 7.30 p.m. Present: Jeff Jeffery (in the chair); Michael Batterbury; Colin Packington; Jill Meekings; Sally Marks; Maggie Bantick; Bobby Johnson; Sheila Butcher; Rodney Fuller Also in attendance: Karen Newman (the Clerk); Richard Butcher (part of the time); Simon Penniston-Bird (Chairman of Chelsham & Farleigh) 1. Apologies: No apologies received 2. Minutes. The Minutes of the meeting held on the 28 November 2002 had been circulated and were signed by the Chairman as a correct record subject to the following amendment: 8d. Amongst other matters discussed Cllr Packington advised that the PC needs to host more of the liaison meetings. It was also suggested from the floor that in future a copy of the minutes of the liaison group meetings be circulated, possibly with the minutes of the PC meetings so that all Cllrs are informed of the contents of the liaison group meetings. 3. Declarations of Interest No declarations of interest received 4. Matters arising No matters arising. 5. Planning Matters: The Chairman advised the meeting that the planning applications are now being sent direct to Park & Bailey. Cllr Bantick collects them and pins them up on the board at the Village Hall. a. Current Applications: A copy of Appendix A had been circulated by e-mail to all members before the meeting. Cllr Bantick read through Appendix A. When Cllr Bantick reached The Holm she read out to the owner (who was present at the meeting) TDLP Policy HE3 (i) and (iii). Cllrs Fuller and Johnson queried 3 Acre Field, Southfields Road. Cllr Bantick advised that she would look at her notes and will talk to Cllr Johnson. The Council voted to ratify Appendix A subject to the query of 3 Acre Field. b. Infringements: Cllr Fuller asked the Council whether they would support the errection of a barrier on Bridleway 92 and asked for a letter to be sent to TDC expressing the PC’s support. Also requesting Cllr Packington to write to East Surrey & Sutton Water Authority on the suggested positioning of the proposed barrier. Action: Clerk to write letter to TDC Blue Container at Bug Hill: Cllr Fuller advised that he has been in contact with the owners who are going to paint the container green, and place trellis around it and plant flowers to grow up the trellis. The Chairman queried whether the container was situated too near the road and Cllr Fuller advised that the owners would be willing to move it if the PC suggested a better site. Park Mews, Marden Park: Cllr Bantick advised that she had written to TDC as the six week period following the appeal was up and was advised by Mr Serjeant, the Enforcement Officer, that a new planning application was in. As this application was sufficiently different from the last it had to be considered following the usual procedure otherwise enforcement action could be overturned.. The Chairman advised that there was strong feeling at the Planning Seminar he and Cllr Bantick attended in December about holding enforcements by putting in planning applications. Cllr Marks advised the meeting again about the need for a newsletter which will enable the PC to put their side forward rather than people feeling we are ‘picking on people’. c. Appeals Woldingham Telephone Exchange: Cllr Bantick mentioned that Mrs Burgess Winning has worked very hard for the past 6 weeks and expressed the PC thanks for all her hard work. Cllr Bantick mentioned that Mrs Burgess Winning has occurred expenses, which the Chairman agreed to pay. Cllr Johnson advised that she will be getting four copies copied and bound ready to be sent to Bristol for Monday 3 February. Holmwood, Park View Road: It was agreed that a joint letter from the PC and the Woldingham Association be sent to all residents of Woldingham indicating that this is a very important matter. Whinslade, Southfields Road: to be dealt with by an exchange of letters. Pre-application consultation Meeting 29/1/03 – Orange – Cllr Bantick advised that this meeting had taken place re the proposed mast at the bottom of Station Road and that Orange are looking to have two masts in Woldingham: 1) at the station and 2) in the Village. Cllr Butcher queried that the mast will be mainly for commuters using the train and standing on the platform. Cllr Meekings advised the meeting that she objects to houses being built without garages and garages being pulled down and not being replaced. d. Listed Buildings: The Chairman advised that the PC will liaise with the Woldingham Association on the listed buildings in the Village. Action: Chairman6. Finance: a. Payments: The payments: as at Appendix B were approved and signed. b. The Chairman advised that the 2002 accounts had been audited and we had received our notice of conclusion. Copies of the Notice had been placed on the Noticeboard and at the Village Hall asking people to contact the Clerk if they wished to inspect the accounts. A notice had also been placed on the website. Cllr Packington advised that he had received a letter from Craigmyle Glebe requesting a grant and read out the letter to the meeting. The Chairman advised that he would like to adjust the amounts within the precept totals to allow payments to professional advisors Action: Cllrs Johnson and Meekings. 7. Highways & Rights of Way: a. Rights of Way: The Chairman asked if everyone had submitted their reports to Cllr Fuller. Cllr Marks mentioned that she had already advised Charlie Marsh of the holes in Lunghurst Road. The Chairman reminded Cllr Marks that she also needs to advise Cllr Fuller. Cllr Marks mentioned that the stoppages with the work in Chalk Pit Lane were due to bad weather. They are widening the road to allow two cars to pass. They are opening the road in mid February and then the road will be resurfaced in the Summer. Action: All Councillors b. The Crescent: The Chairman advised that a meeting needs to be set over the next two weeks to discuss the Crescent. The Chairman mentioned that he had had a meeting with Jonathan Bruce of the Parks Department who has advised that he will trim the trees to allow more light through and remove a suspect dead one. Meeting set up for 10 February at 7.30pm. Cllr Marks advised that next year there would be less money available for maintenance. Cllr Marks also advised that the next Transportation Meeting is being held on the 19 February and mentioned that she would like feedback on how the PC would like to see the £3k allocated for Bug Hill spent. It was agreed that this would be covered at the Crescent Meeting. c. Footpaths and Bridleways: Footpath between Lunghurst Road and High Drive - Cllr Batterbury asked whether a letter had been sent to the owner of Longwood as his hedges are blocking the footpath. The Clerk confirmed that a letter had been sent but not acknowledged – the PC agreed that another letter be sent. Action: Clerk to send letter to Longwood d. Car Park: The Chairman asked Cllr Meekings to look into the charging system at the Car Park again, as he had noticed that by 9.30am there were no parking spaces available. Cllr Marks expressed her concerns about this but the Chairman advised that Villagers could be offered vouchers at cheaper rates. The Chairman also mentioned that the disabled parking markings had faded and it was agreed to write to the train company. Action: Clerk to write to train company; Action: Cllr Meekings to investigate car park charging 8. Reports:
The meeting was well attended by members of Parish Councils in the Tandridge area. The big message that came through was a desire for better communication with Parish Councils. It was felt that the Parish Liaison Group could be improved with better note taking and action points being written. Support by County and District Councillors was welcomed but that the driving force of the Group should be the Parishes themselves. This Group should also meet more frequently. Parish Councils wanted improved communication particularly with Highways. A web-site would be welcomed. Agendas of the Local Committees (both general and transportation) should be sent out each time and to the right person; Greater consultation on the Local Transportation Plan;Better Integration between public transport and SCC Highways functions. The draft Tandridge Community Plan. Concern expressed as to how the targets would be reached. Are they measurable. Difference between perception and actuality. More neighbourhood wardens needed. More beat police needed. Strong desire for plastic recycling. Promotion of schemes to be more widespread such as composting. Targets for speed enforcements. Managing public expectation.
Cllr Marks also expressed concerns about the road surface at the entrance
of Woodlea School. Cllr Meekings asked whether the school is responsible
for the entrance as it is on a private road. Cllr Butcher asked
whether a letter could be written expressing concern about the dangers
to the children and for the people living down the road. It was
agreed that a letter be sent to Highways. c. Chairman’s Seminar: The Chairman attended the seminar with Cllr Bantick and he will place the report in the box. 9. Miscellaneous Matters: a. Parish Notice Board: Cllr Packington advised the meeting that the notice board should be ready by the end of February. b. Biggin Hill Airport: Cllr Johnson advised the meeting that she had received the minutes of the previous meeting the day before and the follow up meeting was held on January 23. Cllr Johnson mentioned that she should receive the minutes of the meeting held on 23 January before the next Council meeting and will report then. The Chairman advised that Redhill has put in a planning application for expansion. c. Village Appraisal: The Chairman advised that a sub group is set up with the Woldingham Association to discuss the appraisal. A meeting was arranged a Cllr Marks for 6 February at 10am. The Woldingham Association advised the meeting of the three areas they were attending to: Summary of Gilford Covenants; Newcomers' Pack; Neighbourhood Watch Scheme. d. Web site: Cllr Meekings advised the meeting that she would like more content.e. Village Design Statement: Cllr Johnson advised that the meeting had been cancelled and rearranged for February 18. She advised that a grant of £1,300 had been received from Awards for All. 10. Meetings to attend a. SCAPT Draft Surrey Structure Plan Workshops 4/2 Godstone 7.30 – 9pm b. Police Meeting – Warlingham 7.45pm 27/2 – as this meeting clashes with the next PC meeting it was agreed that Cllr Meekings would contact Jane Torrance to see if she would attend on our behalf. It was agreed that a letter be sent advising that we have our PC meetings on the last Thursday of every month. 11. Correspondence: a. The Chairman advised that a letter had been received from Mr O’Brien and read out to the meeting the reply that is going to be sent from the Clerk. Action: Clerk to write letter b. The Chairman advised that he had received a e-mail from John Osborne re the restrict view from Boult’s Seat. The Chairman had been in touch with the Golf Club who are going to clear the trees that are blocking the view. c. The Chairman advised that we had received correspondence about the closure of the A22 at Purley from 10pm – 5am from mid to late March. d. The Chairman advised that a Village Diary is being held in Booths. 12. Any Other Business: a. Diary: February diary was circulated. b. Cllr Packington advised that he had received a questionnaire from Surrey Hills which he had filled out. Meeting ended 10.50 – 8 members of the public in attendance. Next meeting Thursday February 27 |
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