Present:           Jeff Jeffery (Chairman);Sally Marks; Julie Moylan; Colin Packington; Michael Batterbury; Maggie Bantick; Jill Meekings

Also in attendance:     Karen Newman – The Clerk

1. Apologies: Cllr Johnson and Fuller; Apologies for lateness received from Cllrs Moylan and Meekings

2. Minutes: The Minutes of the meeting held on the 25 November 2004 had been circulated and were signed by the Chairman as a correct record subject to the following amendment:

9f.  Recycling: Change all Councillors to some Councillors.

3. Declarations of Interest: No declarations of interest.

4. Matters arising: No matters arising.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.

Appeals:

Current

a.      Land adj Ferrers – Cllrs  Moylan and Batterbury attended and a decision is awaited.

b.      Land r/o Cherrys, High Drive - hearing 10 May 05.

c.      Park Mews - the appeal went to the Magistrates Court and Mrs Wheatland pleaded not guilty and asked for it to go to the Crown Court.

Hurst Place:  The Chairman mentioned that he felt TDC’s case is very strong in all the points that had been raised by the Parish Council and in the circumstances the Parish Council feel that they do not need to have professional representation.  Cllr Richard Butcher will contact Cllr Bantick.

Infringements:

Cllr Packington advised the meeting that he had sent the usual e-mail to Mr Lawrence and was advised that he was away on holiday and will answer the queries sent in his e-mail upon his return in February.  Cllr Packington was advised to contact Mr Barks with regard to the following three items:   (Mr Barks’ responses are in blue italics)

a.      Hurst Place   As discussed briefly last Friday (21/1), the lights that have been installed do not require planning permission and therefore we cannot pursue the matter further. I understand, however, that Mr Gimblett, Director of Peter Wilson Ltd, has indicated that he is looking into the possibility of shielding or reducing the luminosity of the lights in view of local concerns. Letters advising of the situation have been sent to those interested parties who had contacted us.

b.         Roseacre, Station Road   Again as discussed last Friday, following the refusal of planning permission at the last Development Control Committee meeting, we have written to the applicant and their agent seeking their intentions as to whether they intend to submit a planning appeal or remove the dormer windows and return the roof slope to its previously approved form. To date I have not received a response and as I understand the dormers are still in situ, I will now be instructing the Solicitor to commence enforcement proceedings.  

c.      Chartwood, Station Road   This matter is still currently under investigation and I will endeavour to update you in due course.    

d.     . Local Development Framework: nothing to report.

e.      . Village Hall Security:   The Chairman advised that he had received a letter from Simon Aggis re Security.  The Village Hall had received a request by the Nursery School that security needs to be increased and they do not wish anyone coming in to look at planning applications.  The Chairman mentioned that at a recent committee meeting, without consulting the Parish Council it was voted that a member of the Parish Council would accompany any person looking at planning applications, this was considered unworkable. The Chairman advised that he will be writing back and saying that the facilities are for the Village and will suggest placing a lock on the swing doors between the corridors.

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.      Grants: The Chairman advised that thank you letters had been received from Craigmyle Glebe, East Surrey Museum and St. Agathas with regard to the grants which will become payable in April.

c.      Football Club: The Chairman advised that he had received an request for a grant from from Woldingham Football Club.  The Chairman mentioned that our grant monies had already been allocated but the request should be considered.  A long discussion took place and it was decided that at this time not to issue a grant.  Concern was expressed at the level and content of crowd support at fixtures.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  In Cllr Fuller absence there was nothing to report.  Cllr Packington advised that he had made a report and feels that Highway reports should be followed up and asked for this to happen in future.

b.         Crescent: Nothing to report. Service Road: The Chairman apologised that he had not arrange a Crescent Road meeting and a date was agreed to discuss the letters which need to be sent to landlords and tenants.  

c.      Footpaths & Bridleways: Cllr Packington advised that he had received 2 letters re BW44A and the letters were placed in the correspondence file. 

d.      Road Sweeping Schedule: Cllr Moylan apologised that she was still working on the schedule and will e-mail everyone when completed. 

8.  Miscellaneous Matters:

a.      Airports: Nothing to report.

b.      Village Appraisal: Nothing to report.

c.      Village Design: The Chairman advised that the document’s adoption is being slowed down by the interpretation of the new planning legislation, but that the Sustainability Assessment will hopefully be completed in time for a special Council Meeting in May..

d.      Viewpoint on the Ridge: The Chairman advised that a cheque had been received from SITA for £6,270 towards the costs of clearing up the viewpoint.  The Chairman advised that the height barrier had been broken and part of the fence had been taken away which allowed a car to be dumped and burned out.  The Downlands Project Group has a replacement barrier ready to fit when the BT installation work is completed.  

e.      Newsletter:  Cllr Batterbury advised that he was still awaiting a few articles and requested help re stuffing and stamping.

f.       Recyling: Cllr Batterbury advised that he is doing an article to go in the next newsletter.

g.     Post Office:  Nothing to report.

h.     Station Parking: Cllr Meekings advised that at a recent Community Service Committee meeting it was raised that the Parish Council had requested that the charges at the Station be reviewed, it was not put forward however that we had suggested ways of increasing the number of spaces.  The amendments are going to full council on 16 February for ratification.

i.       Road Group: The Chairman advised that the next meeting will take place on the 3/2 now that SCC are going ahead with their investigations on speed. 

j.       Security:  The Chairman advised that he had received information on Tandridge Crime Prevention and that the saddle marking scheme had been quite successful.  There is a Crime Prevention Van available which can be requested to attend any village function and this gives information on crime prevention.

k.      Woodlea Parking: Covered above.

l.       Litterpick:  It was agreed that the next dated for the litter pick will be 30/4.

m.     Trafalgar Day:  Cllr Packington confirmed that he had received more information and a group was formed to discuss the options available.

n.      Freedom of Information Act: All Cllrs confirmed that they had received the information.

o.      Clerk’s Computer: The Chairman advised that the Clerk’s computer had gone wrong again and all Cllrs agreed that the PC would look into the cost of a new computer.

9. Meetings to attend

a.   Surrey’s Heritage Strategy Technical Forum 21/3 - passed to Jenny King

b.   WA/PC Liaison 7/2 - hosted by PC

10.  Correspondence:

The Correspondence folder for the month was circulated to all Councillors during the meeting. 

Cllr Meekings read out a letter received from Mr Westall.  The Chairman advised that Cllr Packington had gathered all the information that had been passed onto Mr Westall.  The Chairman had now contacted Surrey County Council Highways Department who agrees with the Parish Council’s decision and will take up the case direct..

  11.  Any Other Business:

a.         Diary: All Councillors completed diary dates for February.

Meeting finished at 10.30pm