MINUTES of a Meeting held at the Village Hall, Woldingham on 26 January 2006 at 7.30 p.m.                                           

Present:           Michael Batterbury; Sally Marks; Julie Moylan; Bobby Johnson (Chairman); Maggie Bantick; Jeff Jeffery; Rodney Fuller                          

1. Apologies: Cllrs Meekings, Packington, and Cllr Richard Butcher

2. Minutes: The Minutes of the meeting held on the 24 November 2005 had been circulated and were signed by the Chairman as a correct record.

3. Declarations of Interest:

Cllr S Marks - elected member of Surrey County Council and planning application 05/1885

Cllr Fuller - planning application 06/71 Warren Barn Farm

4. Matters arising: No matters arising.

5.  Planning Matters: Cllr Bantick advised that in her absence Cllr Jeffery will be responsible for all planning matters.

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. 

Appeals:

Current:

a. Park Mews: Informal hearing 7 March 2006 TDC 10am

b. Springfield: Cllr Bantick confirmed that Cllr Jeffery would be representing the Parish Council.  Cllr Bantick read out the minutes notice received from TDC in which they say that the internal fencing is permitted development.  In the Inspectors report he quite clearly states that the internal fencing is part of the Sand School and is not permitted development.  The Chairman asked Cllr Moylan to write to Mr Ray, Mr Weigel and send a copy to the Inspector saying the Parish Council do not agree with Mr Lawrence’s comments and asking for his help in upholding his decision as detailed in his report.  It was also agreed that a copy of the letter be sent to Peter Ainsworth.  Cllr Marks remarked on a comment made in Mr Lawrence’s letter about the appellants ill-health and advised that it is not relevant that the appellant is unwell - it is regrettable. 

The Chairman advised that Cllr Moylan and herself had attended a session at TDC called Enforcements Guidelines Draft for Public Consultation.  Cllr Moylan had written to Mr Ray in October 2005 but to-date no reply had been received.  It was agreed that Cllr Moylan chase a reply and report back at the next meeting.  Cllr Batterbury asked whether the Parish Council should enquire what the approved TDC timescale is to replying to letters.  It was agreed that the Clerk contact TDC to obtain the information and report back.

Cllr Bantick asked the Clerk whether a reply had been received from Hurst Place in response to the lighting around the building.  The Clerk confirmed that no response had been received and Cllr Bantick will chase up. 

b. Infringements:

The Infringement report had been circulated to all Councillors before the meeting in Cllr Packington‘s absence. 

c. Local Development Framework: vote taken to remove from Agenda.

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  Cllr Fuller advised that he had received 3 reports.

b.         Service Road: Cllr Packington had submitted a report by e-mail.  Cllr Packington confirmed that the final release of retention has been granted to the Contractors.  The road sign had been received - Cllr Jeffery and Fuller will erect the sign.  Cllr Packington mentioned that the road will need mechanically sweeping in March/April and suggested that a quotation be sought from Jacques Plant Hire.  It was agreed that Cllr Packington obtain a quotation.  The Acting Chairman advised that there are 3 outstanding accounts - two have stated that they will be paying within the next 2 weeks and a final demand has gone out to the third.

c.         Footpaths & Bridleways: Cllr Packington advised by e-mail that FP No. 37 Park View Road to Church Farm Field now had fully trimmed hedges.

8.  Reports:

a.         Telecommunication Workshop  29 November 2005 attended by the Chairman.

            Report:

            This workshop was attended by representatives from 4 of the 5 mobile phone operators (O2 didn’t turn up) plus someone from the mobile operators association. The latter gave a presentation on how the networks operate and setting out commitments and best practice. It was also explained that future development plans are based on the need for 3G. The operators’ approach to developing the network was explained by Vodafone with some mention of risks etc. Interestingly there is a database run by dfcom (the government) which shows the location of all masts (go to www.sitefinder.radio.gov.uk) . However, I had trouble seeing any around Woldingham on this.

The interesting part of the workshop was questions and answers – the operators were somewhat brave opening themselves to this! Most of the points raised were all negative particularly with respect to more masts being installed – the general consensus was that the operators were trying to get all councilors present to positively sell the network expansion plans to their communities (this had the expected negative response). TDC (Piers Mason) outlined plans for 2006 – as far as they knew them but it was not clear where the impact would be. Certainly did not seem to affect Woldingham. Any questions should be directed to Piers.

Conclusion – a PR exercise by the operators with some interesting facts but had the result of showing that all representatives from across Tandridge had the same negative view on proposals.

b.         Flightpath  - The Chairman and Cllr Moylan attended the meeting and the Chairman e-mailed to all Councillors beforehand a summary of the meeting. Biggin Hill Airport (BHA) have produced their Master Plan for future expansion of the airport.  It has been decided to 1) respond immediately with a press release acknowledging its publication and making referenced to noise, operating hours and transport  2) set up a data base to collate facts and compare with those presented in the Plan  3) initiate a fund raising drive to fight off any changes that BHA might try to negotiate after the council elections on May 4  4)send letters to Stephen Carr (leader of Bromley Council), interested MP’s, local councillors, expressing concern about any renegotiating of the lease which could open the flood gates to extend operating hours and use of noisier planes.

Bromley, as other councils have to do in the immediate years ahead, must prepare a Local Framework, in Bromley’s case by 2009.  This will be a critical timed when Flight Path will need to have all the ammunition it can amass to prevent further expansion.  During the consultation period with Bromley, Flight Path will encourage the council to read the BHA plan in conjunction with their own well researched “The Case for the Community”.

c.         Woldingham Garden Village re Golf Club 18/1/06 - The Chairman (Jill Meekings)

In the Chairman’s absence the acting Chairman Cllr Johnson reported that the Chairman had attended the meeting which was discussing the appeal against the five conditions imposed on the Golf Club.  TDC are saying that the Golf Club were out of their time limit putting in their appeal and have withdrawn - the Golf Club say that they made a verbal request.  The Parish Council is awaiting correspondence to confirm whether the case will be going ahead.

d.        Website: The acting Chairman advised that the Chairman reported that a resident in the village is a web consultant who is interested in taking over the running of the website.  The Chairman will arrange a meeting and report back.  The PC agreed to pay the £50 cost to Europahost to insert a new bulletin board into the website.

e.         Parish Review: Cllr Marks reported that that the boundaries do not affect Woldingham.   Cllr Marks  did mention that we might consider extending our boundary to cover for example the Ridge and this is something the Parish Council could consider in the future.

 9.  Miscellaneous Matters:

a.      Airports: Covered above.   The Acting Chairman advised that herself and Cllr Moylan will be jointly taking over the planning responsibility when Cllr Bantick resigns and asked Cllr Batterbury to take over the responsibility of Airports - which he agreed to do.  Cllr Fuller mentioned that Andy Shaw of Green Dragons would be interested in co-opting for Flightpath and Cllr Batterbury will make contact with Mr Shaw.

b.     Village Design: Cllr Jeffery and Johnson advised that they had now resigned from the Committee.  Cllr Jeffery advised that the remaining committee members had been made aware that the remaining monies, which were raised by fundraising events, would have to be transferred out of Parish Council accounts as soon as possible. Cllr Jefferey advised that the document had cost a lot less than expected due to the hard work of Sue Edwards.

c.      Newsletter: The Acting Chairman advised that the deadline for editorial reports would be the March meeting and asked whether Councillors felt that the Woldingham Code could be included in the newsletter as she had been contacted by a resident on nuisances ie. noise and bonfires.  It was agreed that the Woldingham Code be included in the newsletter.

d.    Recycling: Cllr Batterbury had suggested that a recycling facility for Christmas Trees on the Green be looked into but it was agreed that Knights already provide this service.

e.      Post Office: Cllr Jeffery advised that there is a person very interested in the shop and he has made an offer and we are waiting to see if this is accepted.  Cllr Jeffery mentioned that the rent is £25k not £24k as previously thought.  The Acting Chairman advised that she couldn’t get parked in the Crescent one day and asked Cllr Marks what the procedure was on getting restricted parking.  Cllr Marks advised that until the Secretary of Sate grants DPA to Surrey CC there is a complete stop on parking restrictions but mentioned that it doesn’t have to stop the Parish Council writing requesting that this happens. 

f.       Litterpick: The Acting Chairman asked Cllr Fuller to work with Cllr Packington in organising the next litter pick on April 29 2006. 

g.     Road Group: Cllr Jeffery advised that this seems to have come to a dead end.  Cllr Jeffery asked for PC’s approval to put a question forward at the next Trandridge Local Committee meeting.  It was agreed that Cllr Jeffery would e-mail Cllr Marks the question for her to take to the next TLC meeting.

h.     Security: covered above.

i.       Woodlea Parking: vote taken to remove from agenda.

j.       Trafalgar Day:  vote taken to remove from agenda now that the final accounts have been settled.                                                                                     31

k.      PC Clinic: The Acting Chairman advised that a ’meet and greet’ will coincide with the Horticultural Society event on April 1 between 10.390 - 12.30.  Bill Haines of the Horticultural Society spoke before the meeting about daffodil planting  in support of Marie Curie around the village and asked whether the Parish Council would be able to offer any support.  The Acting Chairman advised that she had looked at the accounts and there is £300 leftover from the grant budget - a proposal was made that the £300 be given to the Horticultural Society towards the cost of the planting and the proposal was unanimously agreed. 

l.       “Twinning”:  vote taken to remove from agenda.

m.    Pump Fund - no response received from Peter Stratton - the Chairman to chase

n.      Christmas Tree/Decorations - It was agreed that Cllr Batterbury would look into the cost of a Christmas Tree on the Green.

10. Meetings to attend

Meet and Greet 1 April

Litterpick 29/4

APM 18 May

11.  Correspondence: The Correspondence folder for the month was circulated to all Councillors during the meeting.  13 letters from Mr O’Brien.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for February.

b.         Cllr Bantick asked the Clerk to send to all the residents on the planning list an update on the Springfield and Park Mews appeals.

c.         Cllr Jeffery advised that he will look into costs of getting a new ‘older style sign’ on the Green

d.         Cllr Marks advised that the Community Gangs were coming to Woldingham and they would be:

Cutting back verges; Resetting the tilted kerb at Station Road; Cutting grips and clearing gullies; Repairing potholes in Church Road; Repairing potholes in Old BT Trench

e.         The Acting Chairman advised the meeting that another candidate has showed interest in standing as a Parish Councillor and asked the Clerk and Cllr Moylan to arrange a meeting.

f.          APM - the new date was confirmed as the 18 May.  A discussion took place on asking Clive Blackwood to come and present using a slide show a talk on the new TDC website.

Meeting finished at 9.10

4 members of public present

Issues raised by members of public:

Bill Haines on behalf of the Horticultural Society re Marie Curie Daffodils

Next meeting Thursday 23 February 2006

APPENDIX A - PLANNING MATTERS

Recommendations of planning group 5.12.05 for ratification:

01/207/R Constant Spring, Slines Oak Rd - 2 storey/first floor side extension (renewal) - No objection
05/1639 The Studio, Hurst Place, Woldingham Rd - pitched roof over flat roof - No objection, but write to applicant re lights and screening
01/419/R The Grange, Southdown Rd - single storey infill extension (renewal) - No objection
05/1649 Glenside, Long Hill - dem of garage and kitchen projection. Erection of single storey side/rear extension with extended roof over whole building incorporating 2 front dormer windows and rear inverted dormer window - Object, GB
05/1705/TPO Claxfield, Croft Rd - Reduce 3 macrocarpa - No objection
00/671/R White Cairn, Southview Rd - 2 storey side/rear extension and front porch, erection of bay window to lounge (renewal) - No objection
EDF Compound, Woldingham Rd - Object

Considered at meeting 26.1.06
05/1825 Land adj 1 Welcome Cottages, Slines Oak Rd. - erection of 4 bed house with rooms in roof and integral garage
05/1890 Holly Lodge, Station Rd - 2 storey infill extension and s facing dormer window over converted garage
05/1885 Orchard Cottage, Lunghurst Rd - dem of swimming pool enclosure etc. Erection of first floor side extension and attached double garage and workshop/utility room at ground floor level
05/1897 Quorn House, Lunghurst Rd - 2 storey rear extension inc games room at basement level and retention of front porch
06/57 Melville, Park View Rd - 2 storey/part single storey side extension. Extension to basement and erection of det double garage
06/47 Hurst Place, Woldingham Rd - dem of existing building. Erection of single storey building
06/71 Warren Barn Farm, Slines Oak Rd - dem of toilet block. Erection of toilet block with disabled facilities

TDC Decisions under delegated powers
Approve
05/1553 12 Welcome Cottages - dem of garage, erection of 2 storey rear/side extension. Erection of det double garage
05/1235 Winchcombe, Park View Rd - dem of bay window, extensions etc.
05/1499 Whistlers End, The Ridge - erection of single storey side extension tog with porch to front elevation and erection of dormer window to front roof slope
05/1495 Quorn House, Lunghurst Rd - first floor side extension
05/1370 White Gates, Slines Oak Rd - side extension for garage/workshop
05/1370 White Gates, Slines Oak Rd - single storey side extension to provide garage/workshop
05/1507 Sona Marg, Long Hill - erection of det garage set into bank
05/1708/TPO Claxfield, Croft Rd - reduce 3 macrcarpa by 33%
01/207/R The Grange, Southdown Rd - single storey infill ext between house and garage (renewal)
Refuse
05/1496 Quorn House, Lunghurst Rd - erection of 2 storey rear extension
05/1512 Umberleigh, Slines Oak Rd - dem of existing car port and erection of single storey side extension inc garage. Erection of pitched roof extensnion over building inc gable and 2 dormer windows to rear roof slope to provide additional accommodation
05/1517 Still Meadow, Butlers Dene Rd - 2 storey side extension, single storey rear extension
05/1649 Glenside, Long Hill - dem of garage and kitchen projection. Single storey side/rear extension with extended roof over whole building inc two front dormer windows and rear inverted dormer window
EDF Compound, Woldingham Rd

Appeals
Park Mews (enforcement appeal) - informal hearing 7.3.06, 10 a.m. TDC
Roseacre 2
Land north of 1 Welcome Cottages, Slines Oak Rd. (05/1416) Written reps.
Umberleigh, Slines Oak Rd (05/1512) - hearing, write before 21.2.06

Springfield - current position

Letter from Capita Symonds