Woldingham Parish
Council
MINUTES
of a Meeting held at the Village Hall, Woldingham on 26 February 2004
at
7.30 p.m.
Present: Jeff Jeffery (Chairman);
Maggie Bantick; Bobby Johnson; Colin Packington; Sally Marks; Rodney Fuller;
Michael Batterbury
Also in attendance: Richard
Butcher part of the time
1. Apologies: Cllrs Butcher and Meekings
2. Minutes: The Minutes of the meeting held on the 29 January 2004
had been circulated and were signed by the Chairman as a correct record
subject to the following amendments:
- Dated amended from 27 January to 27November 2003
- 7e. North Downs Golf Club: Mr Ray Alston
- 9j. Woodley to Woodlea
3. Declarations of Interest: No declarations of interest.
4. Matters arising
5. Planning Matters:
- Current Applications: A copy of Appendix
A had been circulated to all members before the meeting. Cllr Bantick
read through Appendix A and the Council voted
to ratify the recommendations of the Planning Group.
- Appeals:
Current
a.
Park Mews Public
Enquiry – 10/11 February.
b.
Springfield, off Bridleway 92 – public enquiry date to be advised
c.
Gable Cottage, Station
Road – informal hearing
Highway Restitution Bond: Cllr Marks explained
to the meeting that when building work takes place there is an inevitability
that damage could be caused to roads from heavier vehicular use or verges
etc. Tandridge are in the process of looking into when people apply for
planning permission a ‘bond’ is levied, which will be put back into Surrey
Highways to rectify any problems that are caused. Cllr Marks asked for
a letter to be sent to Surrey Highways supporting this idea and made a
proposal that if the Parish Council supported the idea of a ‘Highway Restitution
Bond’, we would like to see this actioned as soon as possible. A vote
was taken and carried that in theory the Parish Council agreed with this
resolution. The Chairman asked for Cllr Marks to draft a letter and e-mail
to the Clerk to send.
The Chairman advised that a meeting would take place on
the 4 March to discuss the development of the site opposite the station
– Hurst Place. The Chairman
also mentioned that the application had also been sent to TDC for them
to look at and come back with ideas.
Infringements:
Cllr Packington advised that at the last meeting it was
agreed that he should write a stronger letter to Mr Evans concerning the
infringements that the Parish Council was anxious about. Cllr Packington
confirmed that he had received a ‘muddled’ reply from Mr Evans and it
was agreed that the letter did not really address any of the issues raised
by the Parish Council. Cllr Packington mentioned that originally the
Parish Council was going to ask for a meeting with Mr Evans but it was
decided that a letter would be sent to Steven Biegal the Chief Executive
in which the Parish Council would request a meeting. A vote was taken
and carried to arrange a meeting with Steven Biegal. Cllr
Packington and Clerk to write letter and arrange meeting.
Whistlers
Steep: The Chairman confirmed that as the application had now
been withdrawn a monthly survey could
not now be carried out but the WPC would maintain a close interest and liaise with
TDC
6. Finance:
- Payments: The payments as Appendix
B were signed and approved.
7. Highways & Rights of Way:
- Highways Monitoring and Reporting:
The Chairman asked whether the road sign could
be replaced at Station
Road on the junction of Slines Oak Road in front of the cottages.
Cllr Batterbury mentioned that he thought a ‘bend’ sign was missing
in Station Road at the junction of Bug Hill – Cllr Marks confirmed that
she had mentioned this and would follow it up.
Cllr Fuller advised the meeting that he is having trouble, getting Highways
to address the problems on Butlers Dene Road. Cllr Fuller mentioned
that it was his understanding that they have an obligation to see that
unadopted roads are maintained in a suitable condition for vehicular
traffic and all it needs for Highways to write letters to the offending
frontages and confirmed that Surrey Highways have been given all the
names and addresses. Cllr Johnson asked Cllr Marks to confirm whether
the information Cllr Fuller was stating was correct – Cllr Marks said
that she did not know but would find out and report back. The Chairman
asked for the definitions of the various statuses of the roads in Woldingham
to be confirmed before the Parish Council moves forward on the situation
of pot-holes. Cllr Fuller mentioned that he had not chased Highways
with regard to getting the hedge cut at Bug Hill. Cllr Marks confirmed
that she had written to Mr Crump but he has refused to cut his hedges.
Cllr Fuller mentioned that going towards Caterham going under the Viaduct
the first bit of hedge on the right hand side which belongs to the electricity
board needs cutting to 1m in height. The Chairman confirmed that a
letter would be sent to the electricity board asking for the hedge to
be cut. Clerk
to write letter to electricity board
Cllr Batterbury asked whether letters had been sent to the owners
in Lunghurst Road regarding overgrown hedges. The Chairman confirmed
that he had been down to look at the hedges and has given the correct
addresses to the Clerk to send letters. The Chairman asked that if
complaints are received with regard to overgrown hedges could all
Cllrs go and look and check the information is correct before asking
the Clerk to issue letters. Clerk to send letters
-
Crescent: Cllr Batterbury handed
to the Chairman a draft letter to Mr Marsh for
approval regarding the pavement area. The Chairman confirmed
that the Horticultural Society will be planting the roses on Saturday
which have been paid for by TDC. The Horticultural Society will be
responsible for the pruning and cutting. The Chairman confirmed that
the Council had approved (at the January meeting) the purchase of
2 sq.m sample pavings for laying in The Crescent area for viewing
by residents. The pavings are those previously displayed at last
year’s Annual Public meeting.
-
Service Road: The Chairman advised that the Parish Council
has now bought the Service Road but in December it became liable to
pay tax upon the sale of it. The Parish Council now has to obtain
an Inland Revenue Certificate to say that all tax has been paid before
the Land Registry will pass the certificate over. The Chairman confirmed
that the solicitor filled out the 6 page form but there is now no
tax liable because we are beneath the tax threshold. The Chairman
advised that as it had taken nearly 2 years to get to this point he
felt that the Parish Council needed to go ahead and talk to the residents
and the Glebe to talk about what is going to happen and looking to
recouping some of the costs.
-
Footpaths & Bridleways: Cllr Batterbury mentioned that
the footpath between Lunghurst Road and Long Hill
(Footpath No. 38) there are some very old
Caterham and Warlingham UDC signs
now concealed. The Chairman suggested
collecting the signs and the Parish Council would refurbish
and refix them. Action:
Cllr Batterbury/WPC
- North
Downs Golf Club Parking: The Chairman advised that a meeting will take place
on Thursday 18 March at 9am with Mr.David Cable, Vice Captain to discuss
parking and Boult’s Seat. The Chairman mentioned that the parking restrictions
the Golf Club had put in place was working well but he still raised
the question of a passing gap.
- Caterham
Bypass: Cllr Marks advised that the work was nearly finished
and that the official launch will take place on Friday 5 March.
8. Reports:
-
Local Committee 30/1 – Cllr Marks
advised that a number of people were concerned with the closure of
Community Care Services in the area but reported that closures had
slowed down in the area.
-
PC/WA Liaison – The Chairman
confirmed that the minutes had been circulated and no comments were
received.
-
ADAS and DEFRA meeting on waste reg. 92 – Cllr Fuller attended and advised
that there was a number of new and updated regulations concerning farming
waste. Cllr Fuller advised that if any waste is dumped on farming land
then the farmer is responsible for the cost. Cllr Bantick asked whether
a contact name could be put in the next newsletter so people know who
to contact in case they see or have any waste dumped on their land.
9. Miscellaneous Matters:
-
Airports: Cllr Johnson confirmed that she
had e-mailed an up-date to all members.
-
Village Appraisal: Nothing to report
- Web Site: Nothing to report.
- Village Design Statement: Cllr Johnson advised that she had
had a meeting with Paul Newdick at TDC and had circulated the notes
of the meeting.
- Viewpoint: The Chairman confirmed that
he had e-mailed all Cllrs to advise that he had been successfully in
obtaining the grant. The Chairman advised that Tarmac had contacted
him asking whether they could start next week but he has had to put
them off as it is a clause of the grant that nothing is done until we
go through a management document with them.
- Newsletter: The
Chairman advised that the next newsletter will be produced at the end
of April to coincide with the Annual Parish Meeting on May 20. The Chairman
mentioned that he will be asking Councillors to write their reports
and present them at the meeting on the 20.
- Recyling: It was agreed that the Clerk will write to TDC asking for the timetable
for this year and mention that it is an efficient service.
- Post Office: The Chairman advised that after two meetings all the details are nearly
agreed. A rent of £350 is being considered which includes all amenities and advised that the first payment
will be on the 1 April. The Chairman advised that in order to go ahead with payment of
this rent Councillors would need to approve the principal of a 137 Agreement.
A vote was taken to approve this and was carried.
- Station Parking: The Chairman advised that
an e-mail had been received re a car broken into on Church Road and
the owner had asked whether the Parish Council would pay towards the
cost of a CCTV camera as there appeared to be a post for a camera.
The Chairman confirmed that he had been to look at the post and could
see no power leading to it and mentioned that a camera would not cover
the parking area at Church Road.
- Woodlea School Parking: The Chairman advised that
a letter had been written to the Headteacher and that he would report
back in the March meeting.
- Risk Assessment: Nothing to report.
- Letterhead: The Chairman reminded all Councillors that
any correspondence sent out on behalf of the Parish Council must be
on the official letterhead.
- ESPLG: The Chairman advised
that the next ESPLG will be taking place on Wednesday 31 March and that
Paul Barton – Deputy Director Environment Department will be our speaker.
The Chairman confirmed that all invitations had been issued along with
the agenda and copies of the minutes. The Chairman asked all Councillors
to give some thought to the running of the ESPLG and further discussions
will take place at the March meeting.
- Litterpick: A litterpick
has been arranged for Saturday 10 April.
- AGM: The Chairman confirmed that the AGM
will be on Thursday 20 May and that two speakers have been arranged:
Inspector Chris Shurr and Gail Sperrin from Surrey Hills.
- Elections: The Chairman confirmed that
the Clerk would contact Tandridge to obtain the procedure and timetables
for the June election. Cllr Johnson confirmed that an article had gone
in the Parish Magazine.
10. Meetings to attend
- Local
Strategic Partnership 28/2 – Chairman
- Local Committee 26/3 – Cllr Marks
- Warlingham AGM 10/3 – Chairman and Cllr Batterbury
11. Correspondence:
a.
Mr
J O’Brien x 4 plus 1 letter in the Woldingham Magazine.
12. Any Other Business:
a.
Diary: March diary was passed around
for all Councillors to complete.
b.
Directional sign post on The Green still requires attention.
Meeting finished at 11.33pm; No members of the public attended
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