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 | Woldingham Parish Council Minutes - February 2006 |  |
MINUTES of a Meeting held at the Village Hall, Woldingham on 23 February 2006 at 7.30 p.m. Present: Michael Batterbury; Jill Meekings (Chairman); Colin Packington; Jeff Jeffery; Rodney Fuller; Karen Newman (Clerk) 1. Apologies: Cllrs Moylan, Johnson, Marks and Bantick. Cllr Richard Butcher 2. Minutes: The Minutes of the meeting held on the 26 January 2006 had been circulated and were signed by the Chairman as a correct record subject to the following amendment:
3. Declarations of Interest: Cllr Colin Packington - Edgehill Park View Road 4. Matters arising: No matters arising. 5. Planning Matters: Cllr Jeffery advised that the letter which had been sent to the Inspector regarding Springfield and copied to Bob Evans meant that Mr Evans did not have to reply to the letter as he was only copied in. Cllr Jeffery asked for Parish Council approval to send another letter to Mr Evans which would also be the first letter in the complains procedure. The Parish Council voted that Cllr Jeffery draft a letter for the Clerk to send. The Chairman advised that a planning decision was incorrectly reported as refused viz: The Warren, Butlers Dene Road was Approved a. A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. Appeals: Current: a. Park Mews: Informal hearing 7 March 2006 TDC 10am - Cllr Jeffery representing the Parish Council. The Chairman asked that as many Councillors attended the hearing as possible. b. Infringements: Cllr Packington read through the Infringement report which had been circulated to all Councillors before the meeting. 6. Finance: a. Payments: The payments as Appendix B were signed and approved. b. Outstanding Projects: The Chairman advised that there are 3 projects which have been earmarked funds but no progress has been made to-date. 1. Slines Oak Island - £4,000 - Cllr Jeffery agreed to project manager this and advised that he would make contact with Surrey Highways again to see if they have had any further thoughts on this and would update at the next meeting for a decision to be made. 2. View Point - £750 - Cllr Jefferey advised that these monies will be used to contribute towards the upkeep/cutting of the grass and notice boards. 3. CCTV - £1,000 - it was agreed that this project would be scrapped.
7. Highways & Rights of Way: a. Highways Monitoring and Reporting: Cllr Fuller advised that he had no reports and that he had a meeting with Graham West tomorrow. b. Service Road: Cllr Packington advised that he had received a quotation for the mechanically sweeping which would be £100-150 and had provisionally booked at date as the 16 March. The Parish Council voted that the sweeping could go ahead. The Chairman advised that there are still 3 outstanding accounts - despite two having stated that they would be paying within the next 2 weeks. The Chairman confirmed that a final demand had been sent to the third debtor. The Clerk had now received the necessary paperwork from Croydon Court and 3 final demand letters will be issued shortly prior to making the legal claims. c. Footpaths & Bridleways: nothing to report. 8. Reports: nothing to report.
9. Miscellaneous Matters: a. Airports: Cllr Batterbury confirmed that he had taken over the responsibility of Airports. b. Village Design Monies: The Chairman advised that the Clerk had spoken to Sue Edwards to explain the position with regard to the monies. c. Newsletter: The Chairman reminded all Councillors that the deadline for editorial reports would be the March meeting. d. Recycling: nothing to report. e. Post Office: nothing to report. f. Litterpick: The next litter pick will take place on April 29 2006. g. Road Group: Cllr Jeffery advised that at the last meeting he advised that he would be asking for Cllr Marks to put the question forward at the next TLC meeting. He confirmed that the Committee had sent its sincere apologies to the Parish Council and had now allocated a man to work on the proposal who will report back in March. h. Security: The Chairman advised that she was in possession of two invoices - 1 was for the torch as agreed to pay ½ the cost but the other one was a Statement of Account from the Prison Service which she assumed was regard to the signs. As the Parish Council had never agreed to pay any costs towards the signs she would contact Geoffrey King. i. PC Clinic: The Chairman advised that a ’meet and greet’ will coincide with the Horticultural Society event on April 1 between 10.30 - 12.30. j. Pump Fund - no progress k. Christmas Tree/Decorations - Cllr Batterbury advised that a 15-16ft tree would be around £2,500. The Council agreed that an existing tree should be used and costs investigated for just decoration and lights. l. Old Man’s Beard/Ivy: The Chairman advised that a resident had brought it to her attention that there is a lot of Old Man’s Beard in Woldingham which would eventually strangle the trees. It was agreed that a note would be placed in the newsletter asking for volunteers to set up a working party to ‘kill Old Man’s Beard’ around the village. m. Resolution re nuisance mail - Mr J O’Brien: The Chairman read out the following resolution which was seconded by Mr Jeffery and agreed by all other Councillors. It was agreed that a final letter be sent to Mr O’Brien with a copy of the resolution. Resolution – Voted and passed by Woldingham Parish Council on 23 February 2006 As a Parish Council we acknowledge that we have a duty to respond to all correspondence that is written to us and to meet and sort out any problems that arise. During the past 5 years we have had a resident, Mr. John O’Brien who has made numerous requests and raised questions which we have endeavoured to answer but this only results in more letters arriving usually repetitious and often based on incorrect facts. The Parish Council has on at least 2 occasions asked Mr. O’Brien to meet to discuss face to face any issues he has - to-date Mr. O’Brien has never agreed to a meeting nor indeed acknowledge our invitations. The Parish Council has also invited Mr. O’Brien to attend the Parish Council meetings where he would be able to air any complaints - Mr. O’Brien in writing refused to attend our meetings. Due to the large number of letters, (as an example, 32 letters have been received since the beginning of December 2005) which are taking an inordinate amount of our clerk’s time and have also recently been taking more of a personal nature against a number of Councillors and the Parish Clerk, the Parish Council has taken legal advice and now feels that it has no choice but to pass a resolution that the Clerk no longer responds to any correspondence received from Mr O’Brien. Obviously the Parish Council realises that it has an obligation under the freedom of information act but these requests will be looked at individually when they arrive. The Parish Council regrets having to take this action and emphasises that it is willing to meet with Mr O’Brien in the future if he so wishes in order to resolve any issues he may have. n. Village Hall: The Chairman advised that a response had been received to the Parish Council’s letter from the Chairman of the Village Hall and she will contact Mr Aggiss to discuss the contents. The Chairman advised that herself and the Clerk had been to visit Woodlea School and that we were waiting to hear re costs for hiring of the Scouts Hut. Cllr Packington advised that he felt the Village Hall is a central point in the Village and the meetings should stay and this was unanimously agreed by attending Councillors. Cllr Jeffery mentioned that perhaps the Parish Council should ask for a representative on the Village Hall Committee. O. Woldingham Golf Club: The Chairman advised that she had received correspondence from the Noise Abatement Group who have appointed a barrister to represent them at the 9 March hearing. The Chairman advised that she had mentioned that the barrister should build the conditions of the planning into her brief. The group had asked whether they could rely on the Parish Council for support - the Parish Council unanimously voted to give the group support. The barrister will cost between £500 - £1,000 a day and the Parish Council has agreed that it will make a contribution to the costs of the barrister where necessary. 10. Meetings to attend: Limpsfield AGM 15 March
11. Correspondence: The Correspondence folder for the month was circulated to all Councillors during the meeting. 5 letters from Mr. O’Brien. 12. Any Other Business: a. Diary: All Councillors completed diary dates for March. Meeting finished at 9.32 2 members of public present Next meeting Thursday 23 2006 Issues raised by members of public: Simon Aggiss - Chairman of Village Hall re letter written to PC John Osborne - Planning matters APPENDIX A PLANNING Decisions of Planning Grp mtg's 10th and 22nd Feb, to be ratified 23rd February Springfield. The Ridge object Still Meadows. Butlers Dene Rd no objection White Cottage. Marden Park no objection (unless permitted rights removed) Applegarth. High Drive no objection Umberleigh. Slines Oak Rd object (same plans as existing appeal) Briar Lodge. Park View Rd no objection Edgehill. Park View Rd. object (ex high fence causing loss of light to footpath) Greydene. Station Rd no objection Fox Barn. Marden Pk no objection (unless permitted rights removed) 1 Camp Rd. object (construction method statement is not strong enough to comply with TDC conditions in Outline Permission) Applications Granted Quorn House. Lunghurst Rd Adj 1 Welcomes Cottages. Slines Oak Rd Holly Lodge. Station Rd Applications Refused Hurst Place. Woldingham Rd Heathdown. The Ridge. Appeals Park Mews. 7th March
@ TDC WOLDINGHAM PARISH COUNCIL February 2006 Gold Account Balance as at 23 February 2005 £25,855.98 Transfer 23/2 £2,000.00 Expenses to be paid: Karen Newman Wages & Expenses £467.21 Village Hall Rent £13.05 Horticultural Society (grant) £300 Park & Bailey Photocopying £353.49 Expenses for the month £1,133.75 Balance £2,952.66 Village Design Account Expenses paid during month J Jeffery entertaining expenses £29.75 Claire McHugh rolls of film expenses £20.00 Balance £1,212.75 | ||
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