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 | Woldingham Parish Council Minutes - February 2007 |  |
| MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 22 February 2007 at 7.30pm. Present: Jill Meekings (Chairman); Bill Williams; Bobby Johnson; Colin Packington;Jeff Jeffery;Michael Batterbury; Rodney Fuller; Sally Marks; Karen Newman (Clerk) 1. Apologies: Julie Moylan 2. Minutes: The Minutes of the meeting held on the 25 January had been circulated and were signed by the Chairman as a correct record. 3. Declarations of Interest: Cllr Marks - member of another authority Surrey County Council Cllr Johnson - Company Secretary of Woldingham Magazine Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com Cllr Packington - Forest Ridge Cllr Fuller - Potential storage Cllr Batterbury - Croft Road 4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the March meeting. 5. Planning Matters: a. A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. b. A vote was taken and carried for Cllrs Packington, Jeffery and Meekings to have delegated powers to speak on behalf of the Parish Council at the Park Mews Appeal. c. Infringements: Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting. The Chairman advised that concerns had been raised over Forest Ridge and asked for a letter to be sent to Mr Buswell to ask him what his intentions are and that the site is unsightly and dangerous and what he would be doing to alleviate the position. Clerk to write letter It was agreed that the Clerk would contact Mr Lawrence to ask for feedback from the site visit and then if no feedback is received a letter would be sent to Bob Evans at TDC. d. Roseacre: The Chairman advised that she had received two e-mail complaints about the mud on the road and access. A discussion took place and it was agreed to write to Mr Patience re the mud on the road. Clerk to write to Mr Patience e. Willow Tree Farm BW92: Cllr Packington had circulated before the meeting a recent picture of Willow Tree Farm in which it showed a spread of temporary structures. It was agreed that a letter would be written to Mr Richard Coles, Waste Management Enforcement Officer at TDC Clerk/Cllr Packington to write letter 6. Finance: a. Payments: The payments as Appendix B were signed and approved. b. Tandridge Voluntary Service: The Chairman advised that a letter had been received from the Tandridge Voluntary Service who were requesting a grant of £500. It was agreed that Cllr Marks would obtain further information before a decision was made. c. Accounts: 3rd quarters accounts had been produced by the internal auditor and circulated to all Councillors before the meeting. The Council voted to agree the accounts. 7. Highways & Rights of Way: a. Highways Monitoring and Reporting: Cllr Fuller and Marks advised that they had had a meeting with Steve Cunnah to discuss the best way to pass on information for the Community Gang. It was agreed that Cllr Fuller would be the point of contact and Cllr should communicate to Cllr Fuller on a regular basis any jobs which the Community Gang could carry out. Cllr Marks asked that all Cllrs keep in mind what the Community Gang could and couldn’t do. Sally advised the meeting that the Highways Complaints Contact No. is 08456 009009 or you can log online at SCC Highways - you will received an enquiry number not a job number. b. Slines Oak Island: Cllr Jeffery reported that TDC were under the impression that the Parish Council were going to pay the total cost of repair but TDC confirmed that they would manage the Road Management. Cllr Jeffery advised that the council has cleared up the island and cleaned the bricks which now look very good. Cllr Jeffery mentioned that there is a local neighbour who has volunteered to maintain the island and he asked the Parish Council to consider this. The Council agreed that Cllr Jeffery would draw up a proposal for consideration at the next meeting. Cllr Jeffery to draw up a proposal 8. Reports: a. Neighbourhood Watch: Cllr Johnson had circulated before the meeting the minutes of the meeting. b. Licensing: Cllr Johnson circulated to all Councillors a copy of the decision which was that the license had been granted with restrictions. 9. Miscellaneous Matters: a. Airports: Cllr Batterbury circulated correspondence received from Flightpath requesting donations towards running costs and also circulated copies of their accounts. Cllr Marks proposed a donation in the sum of £200 being made available to Flightpath seconded by Cllr Batterbury, a vote was taken and carried. b. Recycling: Cllr Batterbury advised that he is looking at the Surrey Waste Document. Cllr Marks mentioned that she had been told that Woldingham has one of the worse recycling rates in the district. The Chairman asked for her to obtain facts to back up this claim. c. Litter Pick - Cllr Packington advised that the next litter pick will be on April 28 2007. d. Security: Cllr Jeffery still looking into the different types of CCTV systems available. e. Updated Resolution John O’Brien: The Chairman advised that further legal advice had been sought and therefore the Parish Council is looking to update its Resolution. A vote was taken and carried to pass the updated Resolution. UPDATED JOHN O’BRIEN RESOLUTION As a Parish Council we acknowledge that we have a duty to respond to correspondence that is written to us and to meet and, if possible, resolve any problems that may arise. During the past six years one of our residents, Mr. John O’Brien, has kept our correspondence file going with numerous requests and repetitive questions which we have endeavoured to answer, but this has only resulted in more letters arriving..Representatives of The Parish Council, with others, met formally with Mr. O’Brien in January 2007 to see if any of his continuing and repetitive concerns could be resolved, but we were unable to resolve any of his grievances. Mr. O’Brien stated at the meeting that he would no longer write to The Parish Council but since the meeting numerous letters and two invoices have been received. The invoices relate to his time to attend the meeting and his time to take photocopies of the information he had requested. The letters are of a personal nature and in the circumstances The Parish Council has taken further legal advice from Surrey County Association of Parish and Town Councils’ Solicitors in this matter. We have been advised to pass this up to date resolution to the effect that our Parish Clerk is no longer obliged to respond to any correspondence received from Mr. O’Brien addressed either directly to The Clerk or to individual Councillors. The Parish Council realises that it has obligations under the Freedom of Information Act and any further requests from Mr. O’Brien will be looked at to see if the request is actually covered by the Act. This resolution stands until the dissolution of the present Parish Council in May 2008 when the next elections are due to take place. f. School Parking: The Chairman advised that our PCSO is very concerned with this situation and anxious for improvements before there is a serious accident. The police continue to communicate with the school and we understand the school has set up a working party to look at the situation (which has yet to meet). We note that there is no planned representation from the police, Parish Council or village residents on this. There has been an exchange of e-mails and the Police have asked for the school times to be changed. It was agreed the Parish Council would write formally to SCC expressing the Parish Council’s concern over safety (copy to the school) and for the Clerk to contact the Headteacher Judith Croft to see if she has carried out a risk assessment on safety and safe routes to school. g. Village Event: In Cllr Moylan’s absence Cllr Fuller showed the meeting a layout of the days planned events and advised that Mr Geoffrey King had applied for road closures on the day. Volunteers were now sought to man the road closure signs around the village. A long discussion took place about all the advertisements that is going in the Magazine to for the Village Day and agreed that some acknowledgement should be included to acknowledge that the Parish Council had initiated the event. The wording “Intiated by Woldingham Parish Council” was agreed. h. Newsletter: The Chairman asked all Councillors to note that the deadline for submissions is the 15 March which should allow distribution by the 20 April. i. Community Gang: covered above j. Improved signage: Cllr Jeffery advised that he was still looking into new signs for the Green as he could not find many examples of finger pointer signs. k. No Cold Calling: The Chairman advised that an initial meeting will be set up between Cllr Batterbury (PC Representative), Vicky Barker (Neighbourhood Watch Representative), the police and Trading Standards. The Chairman mentioned that the feeling from the Neighbourhood Watch Meeting was that the Village does not want more signs. l. Viewpoint: Cllr Jeffery advised that the new barrier had been put up and the dumped tyres had now been removed. m. Storage: Cllr Fuller advised that himself and Cllr Johnson had looked at the containers and circulated a budget. It was agreed that Cllr Fuller would contact TDC Planning Department to see if planning permission was needed and further quotes would be obtained for consideration. n. APM: The Chairman advised that Dr June Wakefield will be giving a talk on “Local Landscape” along with Clive Harris Ross PCSO. o. Electricity Supply on Village Green: Cllr Batterbury asked for a formal discussion and vote to be taken on the installation of electricity supply on the Village Green. The Chairman advised that a discussion had already taken place and the Parish Council could not justify spending £5k plus. However as Cllr Batterbury had been absent, it was agreed to formally vote on this proposal. Cllr Batterbury proposed that the Parish Council Install an electrical point on the Green for future events, the proposal was seconded by Cllr Packington. A vote was taken but not carried. 10. Meetings to attend: 27 February Park Mews 10am at TDC. 11. Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting. 12. Any Other Business: a. Diary: All Councillors completed diary dates for March. b. Village in Bloom: Cllr Williams mentioned that the Horticultural Society are looking into the Village in Bloom Event which would involve everyone in the Village. It was agreed that the idea would be ‘floated’ at the APM. c. Village Diary: The Chairman mentioned that she had raised the purchase of a new village diary with the WA. d. Snow: Cllr Jeffery advised that two people fell over in the Crescent when we had the heavy snow fall. He has been in touch with TDC to ask for a salt pit and is now waiting for a reply. e. Viewpoint: Cllr Jeffery advised that the new barrier has been put up and that he has the spare key to get between the two fences. f. Quality Council: Cllr Marks advised that she felt the Parish Council should look again at becoming a ‘Quality Council’ - the Chairman asked her to put together a proposal on what would be the benefits set against any costs. g. PC Clinics: The Chairman advised that the next PC Clinics would be held on 31 March and 8 September to coincide with the Spring Show. h. Village Shop: The Chairman mentioned that there had been complaints about the village shop on the website and Cllr Jeffery advised that he had forwarded the complaint onto Mr Amin. i. Speedwatch: The Chairman advised that the Speed Gun had now been re calibrated and now the lighter evenings were coming the Speedwatch Group needs to go out again. It was noted that no-one had gone out since November because of the safety restrictions. Meeting ended at 10pm and was attended by 3 members of the public part of the time including Cllr Richard Butcher Matters raised before the meeting: Derek Harris re Electricity Point on The Village Green.
Appendix A Recommendations of planning group: 07/90 Westbury House, Butlers Dene Road - erection of porch to front elevation No objection 96/625/A5 Woldingham School, Marden Park - relaxation of condition 7 attached to permission granted under TA/96/625 to allow use of assembly hall for charity concert February 22nd 2008. Change of date to February 29th 2008.No objection 07/152 Hollow Tree, Croft Road - demolition of utility room of conservatory to front elevation. Decision to be ratified at the PC meeting
Decisions by TDC under delegated powers: Approve 06/1632/TPO Heroncroft, Southdown Road - TPO 198(T) - crown lift 1 beech by 5 metres and crown reduce by 25%. Crown lift 2 black pine trees by 10 metres. Remove 4 lower branches from 1 black pine. 06/1696 Little Kemp, Upper Court Road - erection of conservatory to rear elevation. 06/1771 Long Dawkins, Station Road - conversion of garage into habitable room. Erection of single storey rear extension and attached garage to the front elevation. 06/1432 Chalcombe Cottage, Slines Oak Road - demolition of garage/utility room and lean-to. Erection of single storey side extension incorporating garage, utility room and WC. Raise roof and continue over proposed garage. Erection of 3 front & 2 rear dormer windows. Erection of front porch with new gable roof over. 06/1814 Little Nutfield, Long Hill - erection of conservatory to side elevation Refuse 06/1701 Langley Dene, Park Ley Road - retention of garage. 06/1889 1 Church Road - erection of single storey extension to front elevation.
Appeals The Dene, Woldingham
Road - license granted with conditions APPENDIX B Gold
Account Transfer to Current
Account Expenses to be paid: Expenses for the month £1,427.82 Balance £1,107.77 | ||
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