MINUTES of a Meeting held at Woldingham Village Hall, Woldingham on 26 February 2009 at 7.30pm.

Present: Greg Meekings (Chairman) Bobby Johnson (Vice-Chairman) Andrew Barton Nicola Howe Frank Myers Alistair Pirie

1. Apologies: Cllrs Fuller, Marks and Cohen

2. Minutes:
The Minutes of the meeting held on 29 January 2009 had been circulated and were signed by the Chairman as a correct record. Thanks were given to Cllr Pirie for producing the minutes in January in the Clerk's absence.

3. Declarations of Interest:
Cllr Barton - Craigmyle Glebe, resident of Church Road
Cllr Johnson - Company Secretary of Woldingham Magazine
Cllr Meekings - Owner of the domain Woldingham.com
Cllr Pirie - New Neighbour Scheme

4. Matters arising:
The following points arose in discussion of the Action List:

Slines Oak island: Cllr Howe reported she had visited the site with Colin Packington, who has been co-opted to help out with this project. Cllr Howe has contacted Derek Poole to see whether a JCT contract is needed and is waiting for a response before things can be progressed.
Signage: The putting up of the sign had been delayed due to the adverse weather. Cllr Fuller and Jeff Jeffery will put up the sign within the next 4 weeks.
Dead Beech Tree: Tree has been removed and will be removed from the Action List.
Barrier and information board at view point: Barrier has been fitted although it has already been damaged. The Clerk will contact company re padlock fitting. The information board is in the process of being made - this was delayed due to adverse weather.
Cold calling: Cold calling has been implemented and will now be removed from Agenda and Action List.
Footpath along Northdown Road: Cllr Howe advised that they were again waiting to see if Derek Poole was happy with spec and then it could be put out to tender.
Maintenance of WPC assets: In the absence of Cllr Cohen no update was given.
Hanging baskets: In the absence of Cllr Cohen no update was given.

5. Planning Matters:
a. A copy of Appendix A was circulated to all members before the meeting and the Council ratified it.
b. Infringements: Cllr Pirie advised that a response had been received from TDC to the Council's letter and that the website was still not working properly.

6. Finance:
a. Payments: The payments as Appendix B were signed and approved.

7. Highways & Rights of Way:
Highways Monitoring and Reporting:
In the absence of Cllr Fuller nothing to report. It was agreed that Cllr Fuller needs to do a survey on what hedges have been cut back and report back to the Council to decide if further action is needed.

8. Reports:
Nothing to report.

9. Miscellaneous Matters:
a. Airports: Cllr Myers asked how many Cllrs would like to attend the Biggin Hill Airport visit and it was agreed that up to 4 Cllrs would attend the visit. The Chairman will telephone Cllr Harwood to arrange this visit. Cllr Myers had circulated 2 draft letters to all Cllrs before the meeting. One was to Cllr Harwood and the other one to Bromley Council.
b. Station Car Parking: Cllr Barton advised that the TDC car park is first on the list for CCTV when the budgetary committee has agreed funds. Parking in Woldingham Station has been put up by 10p.
c. Cold Calling: All ready implemented - to be taken off agenda.
d. Speaker for Annual Parish Meeting: The Vice-Chairman advised that Cllr Marks had suggested Nick Skellet, Mike Moss - Chairman of Tandridge Voluntary Council and a speaker from St. Catherine's Hospice. It was discussed and agreed that the Chairman would contact Tim Harold of CPRE to invite him to come and speak at the APM on the 21 May.
e. Newsletter: The Chairman asked everyone to give thought to what they would write for the next newsletter. Cllr Johnson advised that her article would be on Certificate of Lawfulness. Cllr Barton was asked to draft a questionnaire on car parking for the newsletter so that the Council could obtain feedback from the Village. Cllr Johnson advised the meeting that the old Parish Council used to do a 'meet and greet' at the Horticultural Show.
f. Adoption of Complaints Procedure: The documentation had been circulated to all Councillors before the meeting and it was voted to adopt the document.
g. Website Moderator: The Chairman advised that a Moderator is needed to answer any Parish Council question on the website. Cllr Howe agreed to moderate.
h. Grants: The Parish Council will consider the grant from the New Neighbours Scheme once a committee has been formed. Cllr Barton gave an outline of the 75th Anniversary of the Glebe celebrations which will be taking place over the 11 and 12 July and asked for a grant to cover the cost of the band and a side show for the children. The Parish Council agreed in principle. When definite costs are known Cllr Barton will advise the Parish Council and a formal vote will be taken.

10. Meetings to attend:
" Edgehill appeal (TDC offices, Tuesday 10 March at 10 am)

11. Correspondence:
Copy of a letter received from Lord Christopher re parking in the Crescent addressed to SCC Sally Marks

12. Any Other Business:
a) Diary: All Councillors completed diary dates for March 2009.
b) Cllr Myers circulated the document 'Rights for Permitted Development' and will circulate the link for any Councillor who would like to download a copy.
c) Cllr Howe asked whether a letter could be sent to SCC regarding the snow - as the Village was paralysed and whether more salt bins could have been put out. Cllr Howe also queried why contractors did not clear the snow quickly. It was agreed that a letter would be sent.

Meeting ended at 8.50 pm
2 members of the public present part of the time

2008/1754 The Poplars, Lunghurst Road - Removal of roof and dormer windows. Erection of single storey rear extension with pitched roof over and erection of replacement pitched roof over existing dwelling.
No objection

2008/1782 Little Court, Upper Court Road - erection of first floor extension over existing dwelling with 2-storey extensions to south-east, south-west and north-west elevations and new roof over a dormer window in north-west and south-east roof slopes. Erection of detached double garage.
Objection

2008/1384 Meadow Way, Northdown Road - demolition of garage, stable and workshop. Erection of replacement outbuilding to provide double garage, store and workshop.
No objection - conditions as per officer's original decision letter on 2006/419

2009/72 High Drive House, High Drive - demolition of house & garage. Erection of 6-bed dwelling and detached triple garage incorporating a dormer window to front roofslope. Erection of piers and gates to entrance.
Objection

2009/59 15 Beulah Walk -erection of single storey side extensions. Insertion of dormer window to front roofslope to allow for habitable loft space. (Certificate of Lawfulness for a Proposed Development)

2008/1610 The White Cottage, Woldingham Road - demolition of existing dwelling and erection of replacement dwelling. Details of access, appearance, layout and scale. ( Reserved matters to TA//2004/415/R)

Decisions by TDC under delegated powers:

Approve

2008/1573 Chinnery Way, Butlers Dene Road - erection of ground floor and lower ground floor side/rear extension, front porch and side raised decked platform. Formation of new vehicular access from Butlers Dene Road.

2008/1709 Meadow Way, Northdown Road - erection of single storey front extension. (certificate of lawfulness (CLEUD) )

2008/1731 Beau Coin, Southfields Road - demolition of existing conservatory. Erection of single storey front/side extension with balcony over first floor side extension.

2008/1779 Hunters Hollow, Southfields Road - erection of conservatory to rear elevation ( CLEUD)

2008/1729 Woldingahm School, Marden Park - relaxation of condition 7 of permission TA/96/625 to allow use of assembly hall for charity concert on Friday March 13th.

Gold Account
Balance as at 26 February 2009 £54,206.48

Expenses to be paid:
Karen Newman Wages £456.06
General Expenses £80.00
Less 34p for NI contribution £79.66
Inland Revenue employer contribution 73p
Village Hall Rent £16.87
Rodney Fuller re stamps for Hedge letters £8.10
Surrey County Council re NCC Signs £303.60
Expenses for the month £865.02
Balance £1073.07