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 | Woldingham Parish Council Minutes - March 2006 |  |
| MINUTES of a Meeting held at the Village Hall, Woldingham on 30 March 2006 at 7.30 p.m. Present: Michael Batterbury; Jill Meekings (Chairman); Colin Packington; Jeff Jeffery; Rodney Fuller; Karen Newman (Clerk); Maggie Bantick; Bobby Johnson (Vice-Chairman) 1. Apologies: Cllrs Moylan; Cllr Batterbury attending Development Committee meeting at TDC on behalf of Parish Council. 2. Minutes: The Minutes of the meeting held on the 23 February 2006 had been circulated
and were signed by the Chairman as a correct record subject to the following amendment: 3. Declarations of Interest Cllr Sally Marks - member of another authority Surrey County Council 4. Matters arising: No matters arising. 5. Planning Matters: A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. Cllr Jeffery abstained from voting. a. Appeals: Park Mews: Appeal has been allowed. b. Infringements: Cllr Packington advised that he had had no response from Mr Lawrence to his monthly infringement report. c.Letter to Bob Evans TDC re Springfield Cllr Packington advised that himself and Cllr Jeffery will be meeting Bob Evans of TDC on Monday 3 April to discuss Springfield as the first stage of our complaints procedure. It was agreed that if Mr Evans does not say that the enforcement is going ahead then the Parish Council will write a letter to Mr Wiegel as the 2nd stage of our complaints procedure. Cllr Jeffery mentioned the request by Cllr Batterbury to change the day of our Parish Council Meetings to avoid clash with the Development Committee. The Chairman advised that given the situation does not arise very often then she felt it was best to leave the day as it was but obviously this could be reviewed in the future. 6. Finance: a. Payments: The payments as Appendix B were signed and approved. b. Horticultural Society: The Chairman advised that a letter of thanks had been received from the Horticultural Society re the Parish Council’s grant towards daffodils. c. Invoice from Woldingham Security Fund re Speedwatch signs: The Chairman advised the meeting that Geoffrey King had ordered and paid for the speed watch signs and had now presented the Parish Council with an invoice. The Chairman expressed concern about payment reimbursement of a paid invoice as it had already been paid by the Security Fund and the Parish Council would be paying half of the gross amount. Several Councillors expressed concern about the payment of the invoice and agreed that the Parish Council could not legally pay the invoice as it stood. It was agreed that the Parish Council would write to Mr King and advise the Security Fund that the Council would bear the full cost of the PCSO’s Torch and the Security Fund pick up the bill for the signs. Cllr Jeffery advised the signs are ok but the iron frame and legs have just been sprayed using no primer so therefore are beginning to rust. Action: The Clerk to write to Mr King 7. Highways & Rights of Way: a. Highways Monitoring and Reporting: Cllr Fuller advised that he had received 1 report from Cllr Packington. b. Service Road: Cllr Packington advised that the Service Road had now been swept and had presented the invoice for payment. The Chairman advised that there is one outstanding account and legal proceedings have been implemented. c. Footpaths & Bridleways: Cllr Packington advised that the boundary post on The Green has been pushed over on the ground and that he had written asking for the Post to be mended. 8. Reports: a. Limpsfield APM - Chairman and Cllr Marks attended b. Oxted APM - Chairman and Clerk attended c. Woldingham Golf Club Licensing Appeal - The Chairman advised that she had attended the hearing which resulted in a full day in Court. The Chairman reported that the residents case to be joined as a party to the action was dismissed on legal grounds. However the magistrates disallowed the appeal as they were not convinced that there would be no increased noise nuisance. 9. Miscellaneous Matters: a. Airports: The Chairman advised that at the last meeting Cllr Batterbury had agreed to take over the responsibility of Airports but had mentioned that he is unable to attend the meeting due to be held on Monday 3 April. b. Village Design Monies: The Chairman advised that the monies left in the Village Design Account were monies raised by the Village Quiz Night. The Village Design Committee had had a meeting to discuss what they were going to do with the money. 1) the money would be left with the Parish Council towards the reprint in the future 2) a permanent recognition of the effort of the Village Design Committee - a frieze. The Village Design Committee agreed that they would go for the permanent recognition and David Chapman has organised the prints and has arranged for them to be displayed in the Village Hall. The Chairman mentioned that the idea was not supported 100%. The Parish Council voted to support the Village Design Committee. c. Newsletter: The Chairman advised that herself and the Clerk will be helping with the newsletter and mentioned that it will be a 4 sided document. d. Recycling: nothing to report. e.
Post Office: The Chairman advised that the situation is a very frustrating
experience. The Landlord says he wants to do a deal but is not delivering the
goods. The Chairman asked for the Parish Council to write to Mr Amin expressing
our frustration. 37 f. Litterpick: The next litter pick will take place on April 29 2006. Cllr Johnson and the Chairman gave their apologies. Cllr Packington advised that he will be allocating roads and will drop each ‘road leader’ a note. g. Road Group: Cllr Marks advised that an agreement on monies for the whole of Tandridge had been agreed only at the March meeting and the report for the highway improvements will go forward at the June meeting with costings for final approval. The Chairman asked that a letter is written to Derek Poole of Highways SCC asking for details of the meeting which took place on the 24 March. The Chairman gave thanks to Cllr Jeffery for all his hard work in implementing the Highway improvements and for pushing them forward. h. Security: covered above i. PC Clinic: The Chairman advised that a ’meet and greet’ will coincide with the Horticultural Society event on April 1 between 10.30 - 12.30. j. Pump Fund - the Chairman advised that a 4 page letter had been received from Mr Stratton on behalf of the Millennium Committee and she advised that a response had been sent and as far as she was concerned that was the end of the matter. k. Christmas Tree/Decorations - Cllr Jeffery advised that Cllr Batterbury had had a meeting with Parks Department who had suggested putting lights in existing trees.. l. Old Man’s Beard/Ivy: The Chairman advised that a note will be going in the newsletter asking for volunteers. m. Charge for Copies of Document: A vote was taken and carried that a charge of £5 per copy of a document will be levied is constant papers are being asked for. n. Litter Bins - Church Road: The Chairman advised that the Clerk had been in contact with Highways/Amenities re the costs. The Clerk advised that for 2 posts to be concreted into the ground would be a cost of £500-600 plus £40 each for the litter bin. It was agreed that the Clerk should contact Network Southeast to see whether they would install a litter bin. o. Village Hall: The Chairman advised that she had spoken to Simon Aggiss and that Cllr Jeffery will be going on the Village Hall Committee. The Chairman mentioned that we had received a letter from Mr Aggiss on the subject of keys - the Parish Council agree that they have 3 sets of keys and the clerk is to contact Mr Aggiss to confirm how many sets they were issued with. p. Woldingham Golf Club: covered above q. Resignation of Cllr Bantick: The Chairman gave thanks to Cllr Bantick for all her hard work. 10. Meetings to attend: Flightpath Monday 3 April 11. Correspondence: The Correspondence folder for the month was circulated to all Councillors during the meeting. 12. Any Other Business: a. Diary: All Councillors completed diary dates for April. b. Tillingdown Lane East: Cllr Marks advised that an injunction had been successful to stop HGV’s. c. Viewpoint: Cllr Jeffery asked whether he could investigate costs into a raised viewing point at the view point, d. Cllr Jeffery advised that he had spoken to Highways Department re Slines Oak Island. Highways advised that they had no money in the budget but asked the PC to look and sketch a design and then arrange a meeting to discuss costings. e. Cllr Jeffery advised that he has 2 quotes for the finger posts on the Green. Meeting finished at 9.20 3 members of public present Next meeting Thursday 27 April 2006 APPENDIX A Decisions by TDC under delegated powers: Approve
APPENDIX B WOLDINGHAM PARISH COUNCIL MARCH 2006 Gold Account Balance as at 30 March 2006 £25,855.98 Expenses Paid During the Month Surrey Police Authority re Torch £141.82 Karen Newman re fee for small claims court £50.00 Monies Paid In Park & Bailey (re Mary Goldsbrough) £297.62 Christian Cars £803.39 Expenses to be paid: Karen Newman Wages & Expenses £480.21 Village Hall Rent £13.05 Viking Direct Stationery £103.09 M Bantick Stationery £31.08 Jacques Plant Hire Ltd (Service Road) £176.25 Expenses for the month £1,071.88 Balance £2,514.58 Village Design Account Monies Paid In VDS Document £3.00 Expenses to be paid: J & S Framing Centre Ltd £565.00 Opal Frames £130.42 Dunwoody’s £15.77 Neil Stratton (Carpenter) £20.00 Expenses £731.19 Balance £481.56 | ||
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