MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 29 March 2007 at 7.30pm.

Present: Jill Meekings (Chairman); Bill Williams; Bobby Johnson (Vice Chairman); Colin Packington; Jeff Jeffery; Michael Batterbury; Sally Marks; Karen Newman (Clerk)

1. Apologies: Julie Moylan, Rodney Fuller

2. Minutes: The Minutes of the meeting held on the 22 February had been circulated and were signed by the Chairman as a correct record.

3. Declarations of Interest:

Cllr Marks - member of another authority Surrey County Council

Cllr Johnson - Company Secretary of Woldingham Magazine

Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com

Cllr Packington - Forest Ridge

4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the March meeting.

The Chairman asked whether responses had been received from Mr Buswell or Mr Patience and the Clerk confirmed that no correspondence had been received.

The Chairman advised that she could contact Geoffrey King of the Woldingham Association to chase up the Village Diary.

5. Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.

b.     Infringements: Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting.  The meeting agreed that the Clerk would contact the Clerk of Warlingham to ask what the Parish Council’s views were on Little Wold, Tydcombe Road.

6. Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.     Tandridge Voluntary Service:  The Chairman advised that Cllr Marks had e-mailed information on the work of Tandridge Voluntary Service and she would forward it to all Councillors for consideration.

7. Highways & Rights of Way:

a. Highways Monitoring and Reporting:  A discussion took place on the amount of potholes on Woldingham Road and when they are being repaired they are being repaired poorly.  Cllr Marks advised that it had been the wettest winter in 15 years so there were more potholes but advised the potholes in Lunghurst and Station Road had been repaired.  It was agreed that a letter be sent to Andy Roberts, Director for Highways and Transportation expressing the Council’s dismay at the number of potholes around Woldingham and the poor workmanship when they are repaired.  

The Council asked the Clerk to contact Cllr Fuller to receive an update on the Community Gang and what work they actually carried out when they were in the Woldingham area.

The Chairman asked the Clerk to write to the Gas and Water Companies expressing again our grave concerns over the damaged verges around the village.

b. Slines Oak Island: Cllr Jeffery to draw up a proposal for consideration at the next meeting.       Cllr Jeffery to draw up a proposal     

8. Reports:

a. Park Mews: The Chairman advised that the Parish Council attended, gave evidence, cross examined, Inspector carried out a site visit and we are awaiting the results. 

9. Miscellaneous Matters:

a. Airports: Nothing to report.

b. Recycling: Cllr Batterbury advised that he will order 6 compost bins at a cost of £8 for the APM and will get a supply of green boxes and blue bags.   It was agreed that details on recycling should be put in the newcomers pack and Cllr Batterbury will approach Tandridge Amenities Department to see if they would fund a leaflet drop.

c. Litter Pick - Cllr Packington advised that the next litter pick will be on April 28 2007 and the next one will be on October 27.

d. Security:  Cllr Jeffery advised that he has had a meeting with the police who had visited the site.  The approximate cost will be in the region of £10,000.

e. NHW Signs: The Chairman read out a request from David Lockett asking for the Parish Council to purchase four new signs for the Village.  (two new ones and two replacement signs).  The cost of these signs will be £27 each a total of £108.  Cllr Jeffery proposed that the Parish Council’s purchases these signs, Cllr Johnson seconded and a vote was taken and carried.

f. School Parking: The Chairman advised that this item had been covered at the Police Meeting. It was agreed that long term solutions were needed and asked the Clerk to contact Judith Croft for a copy of the risk assessment which had recently been carried out and to request that we are formally advised of the results of the actions proposed.  Following this, it was also agreed that we would contact SCC to raise our concerns.

g. Village Event: In Cllr Moylan’s absence the Chairman advised that arrangements were going well. Any profits made would be going to the Children’s Ward at the Royal Marsden.

h. Newsletter:  The Chairman advised that the newsletter was being prepared and she was attending a meeting with Sue Edwards the next day.

i. Community Gang: covered above

j. Improved signage: Cllr Jeffery showed the meeting two drawings of two designs for finger pointer signs for the green.  Cllr Jeffery will go back to the company and get costings for standard and ornate signs and report back at next month’s meeting.

k. No Cold Calling: Cllr Batterbury advised that a meeting is scheduled for the end of April.

l. Bike Rack: The Chairman advised that a request had been received from a resident to see whether a bike rack could be placed at the Crescent.  Cllr Batterbury will source types, costs and also contact Tandridge Planning Department to see whether planning permission is needed.

m. Storage: nothing to update.

n. APM: The Chairman advised that invitations had now been issued.  Kris Jeffery will provide the food, Cllr Johnson will purchase soft drinks, the Chairman will purchase the wine and the Clerk will source glasses.

o. John O’Brien - Small Claims Court Threatened Action- The Chairman advised the meeting that a letter had been received from Mr O’Brien dated February 28 in which he stated that unless the Parish Council paid his submitted two invoices plus £20 costs for writing the letter to the Parish Council by March 8 2007 he would be taking the Council to the small claims court to recover these monies.  The Chairman confirmed that to-date no paperwork had been received.

p. Quality Council: The Chairman will e-mail a copy of Cllr Marks’ e-mail to all Councillors.

q. Village in Bloom: Cllr Williams advised that he had mentioned the idea to the Horticultural Society who thought it was a good idea but felt it would be best for a group to drive it as in order for it to be successful the whole village will have to get involved and it will need across the village representation.  This item will be raised at the APM.

10. Meetings to attend: None

11. Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting.

12. Any Other Business:

a. Diary: All Councillors completed diary dates for April

b Welcomes Pack:  Cllr Williams advised that he had met with Martin Barnett and he had agreed with Martin that the Pack should be limited to people who had become residents this year.  Cllr Williams will e-mail the discussion paper to all Councillors for their comments.

c PC Clinic: The Chairman reminded Councillors that a PC Clinic was being held on Saturday between 10.30 - 11.30.

d The Chairman advised that she had received a copy of a letter from a resident who was raising concern over the plot sizes in the graveyard.  The letter had been addressed to the Vicar and the Chairman confirmed that she had spoken to the Vicar who was dealing with the concerns raised.

Meeting ended at 9.22 pm and was attended by 2 members of the public part of the time including Cllr Richard Butcher

Appendix A

Recommendations of planning group:

07/188 Spring House, Southdown Road - erection of conservatory to rear elevation: No objection

07/169 Pedlars Wood, Church Road - erection of detached double garage and store incorporating 3 dormers to west roof slope providing rooms above (certificate of lawfulness for a proposed development). Objection - any development on this site should need planning consent

07/198 Orchard Farm, Nethern Court Road - demolition of detached garage and front bay. Erection of 2-storey side extension with integral garage, dormer window to front roof slope, single storey rear extension, covered porch to front elevation, extension to porch on front elevation. Objection - over extended in the GB

07/202 Four Chimneys, Park View Road - erection of single storey to rear elevation. No objection

07/152 Hollow Tree House, Croft House - demolition of utility room. Erection of conservatory to front elevation. Objection - conflicts with VDS.

07/171 - Tanglewood, Lunghurst Road - erection of pitched roof over garage and single storey rear extension. Formation of vehicular crossover to Lunghurst Road and leveling of land to rear garden. No objection

07/223 Grasmere, Northdown Road - Widening of existing accesses onto Northdown Road and erection of 2x1.8m high brick piers and gates. Objection - conflicts with VDS

07/263/TPO Fairview, Northdown Road - Crown lift one lime and one ash to approx. 5 metres from ground level and to reduce lateral branches to balance the trees. No objection

07/339 Conewood, Upper Court Road - demolition of single storey side extension. Erection of 2 storey side extension and part first floor extension to front and rear elevation. Erection of replacement pitched roof over porch to front elevation and conservatory to rear elevation. No objection

Decisions by TDC under delegated powers:

Approve

96/625/A5 Woldingham School, Marden Park - relaxation of condition 7 attached to permission granted under TA/96/625 to allow use of assembly hall for charity concert on 29th February 2008.

07/188 Spring House, Southdown Road - erection of conservatory to rear elevation.

07/202 Four Chimneys, Park View Road - erection of single storey extension to rear elevation.

APPENDIX B MARCH 2007

Gold Account: Balance as at 29 March 2007 £53,747.82

Transfer to Current Account: 29/03/07 £500.00

Monies Paid In:
Woldingham Security Fund £48.00 Re Speed Gun Calibration

Expenses to be paid:
Karen Newman Wages & Expenses £519.40
Flight path (Donation) £200.00
Colin Packington Expenses £35.53
Village Hall Rent for February and March £26.10
CPRE Subscription
Expenses for the month £781.03

Balance £1,092.72