Woldingham Parish
Council
MINUTES
of a Meeting held at the Village Hall, Woldingham on 24 April 2003 at
7.30 p.m.
Present: Jeff Jeffery (in the
Chair); Jill Meekings; Maggie Bantick; Colin Packington; Sheila Butcher;
Rodney Fuller; Sally Marks; Bobby Johnson
Also in attendance: Karen Newman
(the Clerk), Richard Butcher (part of the time)
1. Apologies: Cllr Batterbury
2. Minutes: The Minutes of the meeting held on the 27 March 2003 had
been circulated and were signed by the Chairman as a correct record.
3. Declarations of Interest: No declarations of interest.
4. Matters arising: No matters arising.
5. Planning Matters:
- Current Applications: A copy of Appendix A had been circulated by e-mail
to all members before the meeting. Cllr Bantick read through Appendix A. Item one on Appendix A was Springfield, land off Bridleway 92 – Cllr Bantick
explained the procedure to Ms Sheehy who attended the meeting and offered
to read out the policies under which the Parish Council had objected
to her application. The Council voted to ratify Appendix A.
- Infringements:
Appledene, Lunghurst Road: Cllr Packington confirmed that he had contacted the Enforcement Officer
and the second entrance did exist on the planning application however
Tandridge has invited the Householder to make a new application in respect
of the brick constructed gate posts which exceed the normally permitted
height.
BW92: Cllr Packington confirmed that he had been to look at
BW92 which had changed a lot since he had last visited. He advised the
meeting that there was now a car park and at the time of his viewing contained
two cars, 5 No. Loose boxes believed to be on skids, but no longer visible
due to the construction of a 6' high fence along part of the boundary
with the BW, a repositioned tack room and a caravan, possibly for site
residential use. (The fence has been subsequently measured on site and
found to be 1.82 metres high and of variable construction)
Mr Drea’s land adjacent to Springfield on BW92. This land now appears
to be used as a heavy lorry park, four such vehicles were noted amongst
others. Action: Cllr Packington
Blue Container: Cllr Packington advised the meeting that the container had now been painted
green and he would be pursing the placing of trellis and honeysuckle planting
around it. Action: Cllr Packington
Cllr Packington advised that he had received an e-mail from Cllr Batterbury
re the roof of the annexe to Downswold, Park View Road which he will investigate.
Action: Cllr Packington
Cormont Beeches: Some minor differences in respect of fenestration, elevational treatment,
roof pitches and materials would be monitored and where necessary amendments
to the Planning Consent drawings will be made for record purposes.
Woldingham Golf Club: Cllr Butcher said there were two problems:
events for which the premises are used, and late night noise. Regarding
the first problem, as members were sponsoring events, Tandridge will not
take action over the events themselves even though some are corporate
events. The problem of noise occurred mainly in the summer, and could
only be addressed if residents keep records of dates and times of any
occurrences to provide evidence to the environmental officer on any claims
of disburbance. Action:
Cllr Packington
c. Appeals:
Mast at The Crescent: Cllr Bantick advised the meeting that
the application had been wirthdrawn. Cllr Bantick read out a letter received
from Mrs Burgess Winning regarding expenses. Action: Cllr Johnson
Homewood: Mrs Burgess-Winning to advise. Action: Cllr Johnson
6. Finance:
- Payments: The payments: as at Appendix
B were approved and signed.
- 2002/2003 Accounts: The Chairman asked if everyone had looked
at the draft accounts which had been e-mailed to all Cllrs late in the
afternoon and if anyone had any comments. Cllr Packington said that
he was unhappy with items being placed under general expenses as like
many Cllrs he does not claim personal expenses ie. petrol when going
on Council business. The items referred to, all related to particular
invoiced accounts submitted for items required by the Parish Council
and should be so listed accordingly stating their true subject.
7. Highways & Rights of Way:
- Highways Monitoring and Reporting: The
Chairman asked Cllr Fuller if he had received any reports this month.
Cllr Fuller confirmed that he had received 1 report and asked whether
the system is working. The Chairman decided that the item should be
left on the agenda for another month and urged all Cllrs to check their
roads and report back to Cllr Fuller. Action: All Councillors
- The Crescent : The Chairman advised that the cost to put
white markings in front of Booths will be £180 + VAT and this could
be carried out on the 18/5. A vote was taken and Cllrs agreed that
this should go ahead. Action: Cllr Batterbury.
The Chairman also advised that an approximate cost of £4,000
had been given for placing paving stones on the green side and putting
notices on post. The Parish Council is still waiting for a written
quotation from TDC Parks. Cllr Meekings suggested that another quote
should be taken. The Chairman mentioned that he felt the costs and
proposals should be put to residents at the Parish Meeting on 22 May.
Cllr Meekings queried that we had already included in our precept monies
for the Crescent. Cllr Meekings proposed that any project which was
stated in the precept does not need approval by the Village and Cllrs
voted to agree.
Service Road – behind the crescent, acquisition of land: Cllr
Packington advised that he had received a letter from Mr Taylor the
solicitor for SCAPT who had advised that the fee for acting on the PC
behalf will be in the region of £350 + VAT and then the land registry
fee and other disbursements will amount to £75. Finally the Treasury
Solicitors fees and Land charges might be in the region of £500-£1,000
and it was agreed that the Clerk will write to confirm the appointment
of Mr Taylor. Action: Cllr Packington
- Footpaths
and Bridleways: The Chairman advised Cllr Fuller that he
had been to look at the hedge around the transformer station and did
not feel that it belonged to Southern Seeboard. He reminded Cllr Fuller
that he was going to find a copy of the plans and give the copy to the
Clerk.
Cllr Marks asked whether a letter could be sent to Green Hollow, Lunghurst
Road as their hedge is sticking 3 feet into the road. Action:
Clerk
Cllr Bantick asked the Parish Council to follow up narrowing of the
bottom of Upper Court Road by laurels at Yeddings, Upper Court Road.
Action: Cllr Packington
- The Chairman read out a letter received from Tarmac Southern Ltd re
the Viewpoint at The Ridge. It was agreed that the Chairman will write
to Oxted Parish Council asking them for their support in getting the
vegetation cut back and then a meeting will be arranged with Tarmac
Southern Ltd. Cllr Packington suggested getting Surrey Hills involved.
Action: Cllr Packington
8. Reports:
- Chairman’s Seminar
3/4: The Chairman and Vice Chairman attended. Cllr Meekings
advised that the subject matter was conservation areas and covered listed
buildings.
- Tatsfield AGM 9/4:
The Chairman and Clerk attended and advised that about 40
people had attended.
- BW92 10/4: Cllr
Packington advised that BW92 runs from Slines Oak Road through to Chalk
Pit Lane with land owners on either side. A meeting was held on the
10 April to discuss the use of the bridleway. It was agreed that agreement
needs to be made with all landowners on how the BW is going to be used.
Cllr Packington confirmed that it is illegal to drive on a bridleway
unless you have the permission of the landowner.
- ESPLG 16/4: The
Chairman and Cllr Marks attended. Cllr Marks advised that she felt very
sad that there are a lot of questions but no answers. The Chairman
and Cllrs Marks felt that with the procedure at the moment the meeting
is a waste of time. The next meeting is being held by Whyteleafe PC.
Cllr Marks suggested that we should form a method of action by which
topic ideas including those already suggested for co-operative ESPLG
action by Cllr Bantick re Green Belt, Masts and M25 resurfacing can
be carried foward.
The Chairman advised that he will write a letter to
each Chairman and Clerk about the Mast document prepared by Mrs Burgess
Winning and offer to share information contained therein if any Parish
Council should have the need.
- ESPLG
24/4 – cancelled 1 hour before meeting scheduled
9. Miscellaneous Matters:
- Parish Notice Board: Cllr Packington advised the new notice board is being
erected on Thursday 1 May.
- Biggin Hill Airport: Cllr Johnson had nothing
to report on Biggin Hill.
- Gatwick Airport: Cllr Johnson had circulated
a document to all Cllrs on the “Airport Development at Gatwick” and
read through the 3 proposals. A response document has been issued for
all Councillors to consider. The Chairman advised that he had received
letters from a Mr A T Brooks from GACC who represent 100 Council around
the Gatwick area and Mr John O’Brien expressing his concerns re the
Gatwick expansion. GACC have a website www.gacc.org.uk
and it is free membership but ask for a voluntary contribution of about
£200. The Council voted to join GACC. The Chairman mentioned that
we should put a document in our newsletter asking residents to write
a letter against the expansion. Cllr Marks mentioned that when the
Chairman writes to Clerks and Chairman’s re the Mast document perhaps
we should mention that we have joined GACC.
- Village Appraisal: Cllr Meekings advised that there was nothing
to report
- Web Site: Cllr Meekings advised that this was running smoothly.
- Village Design Statement: Cllr Johnson advised that the invitation to the Village
to discuss the Village Design Statement is on May 14.
- Parking in the Crescent: covered previously.
- Millennium Stone: Cllr Packington had discussed
with a planning officer the need to seek Planning Consent to place the
millennium monument on Tandridge owned land and it was agreed that a
Certificate of Lawfulness was all that need be applied for with an appropriate
discounted fee for the Parish Council. 1:1250 or 1:2500 drawing of
Woldingham Green required. Action: Cllrs Batterbury, Jeffery and
Packington
- Village Hall Keys: The Chairman mentioned that he will contact
Simon Aggis with regard to the promised 7 keys.
- AGM: The Chairman advised the newsletter will be sent
out around the 9/5 and asked that all Cllrs get in their reports as
quickly as possible.
10. Meetings to attend
a. Warlingham AGM 7/5 – 7.30 – 8pm Chairman, Clerk
b.
CPRE 30/5– Speaker Prof. Phil Goodwin on “Surrey’s Big Problem
– Traffic”. 7pm at the Institute 67 High Street Leatherhead.
11. Correspondence:
a.
The
Chairman advised that 2 letters had been received from Mr John O’Brien.
b.
The
Chairman confirmed that a copy of a letter addressed to TDC re Blue Container
and changes to building use had been received from Chris Butler.
c.
Acknowledgements
had been received from Craigmyle Glebe and Flighpath re their grant donations.
d.
The Chairman advised that an e-mail had been received from
Mr David Lockett re the bus stopping at the Ridge. The Clerk had not
received a reply from the bus company so will chase up.
e.
The
Chairman confirmed that the Clerk had spoken to Chris Cardona who would
prefer not to give us his contact name at TDC.
f.
The
Chairman acknowledge receipt of a letter delivered by hand at the meeting
from Farmer and Sherreff on behalf of Ms Amanda Sheehy. The Chairman confirmed
that he will be consulting SCAPT solicitor as the allegations are incorrect.
12. Any Other Business:
a.
Diary:
May diary was circulated.
b.
Cllr
Marks advised that she had taken Charlie Marsh, SCC Highways, to look
at the stables at Wapses Lodge and he promised to look into the situation.
c.
Cllr
Marks advised that SCC had given a grant to the Village Hall for the disabled
toilet.
d.
Cllr
Marks advised that she had a meeting with Chris Schurr the new Police
Inspector at Caterham and advised that on the A22 the speed of traffic
coming north to Wapses Lodge has been reduced by 10mph.
e.
Bus Shelter: Cllr Packington reported that the roof had been
repaired with new replacement shingles and the whole shelter given two
coats of treatment by courtesy of Knights Garden Centre.
f.
Junction of Slynes Oak Road and Halliloo: Cllr Packington had
obtained gratis two grante kerbs which were handed to David Knight who
will have them erected as guard bollards to the repaired barrier set in
place by Nicholas Fuller, to which will be added two further railway sleepers,
earthworks and further Berberis planting. These restoration works will
have been carried out by the courtesy of Nicholas Fuller and Knights Garden
Centre.
Meeting ended 10.30 – 3 members of the public in attendance.
Next meeting Thursday May 29 2003
It has come to our attention that there was a possibility
that two members of the public were taping the meeting without prior notification
or permission.
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