Woldingham Parish
Council
MINUTES
of a Meeting held at the Village Hall, Woldingham on 29 April 2004 at
7.30 p.m.
Present: Jeff Jeffery
(Chairman); Maggie Bantick;
Sheila Butcher (part of the time); Colin Packington; Rodney
Fuller; Michael Batterbury; Jill
Meekings; Sally Marks; Bobby Johnson
Also in attendance: Richard
Butcher part of the time
1. Apologies:
2. Minutes: The Minutes of the meeting held on the 25 March 2004 had
been circulated and were signed by the Chairman as a correct record subject
to the following amendments:
Change P49 to read P48
P55 Mrs Woollacott
P55 10b. ESPLG
3. Declarations of Interest: No declarations of interest.
4. Matters arising:
No matters arising
5. Planning Matters:
- Current Applications: A copy of Appendix
A had been circulated to all members before the meeting. Cllr Bantick
read through Appendix A and the Council voted to ratify the recommendations
of the Planning Group.
- Appeals:
Current
a.
Springfield, off Bridleway 92 – Public Enquiry 27 July 2004
The Chairman advised that he had written to 5 people who have land abutting
Ms Sheehy’s asking for replies by Friday 30 April. The Chairman confirmed
that he had already received 3 replies and will follow the others up on
Monday 3 May. Cllr Johnson advised that she had been in contact with Mr Lawrence TDC
for Statement of Case and a copy of the appellants Statement of Case but
to-date has received no documentation.
The Chairman confirmed that he has looked into costs and has negotiated
a price of £2,000 for a barrister to cover the 3 day hearing including
reasonable expenses. A vote was taken and carried to agree expenditure
up to £2,000. Cllr Marks asked the Chairman how much money was in the
legal fund for next year and was advised that £2,400 has been budgeted.
The Chairman advised that we are able to transfer monies from other projects
if need be.
The Chairman read out a statement: “This Council condemns the threats
to Councillor Rodney Fuller. The action and letters are part of the Council’s
submission to the public enquiry on the rejections of planning permission
for Springfield
and as such are the joint responsibility of all Councillors”.
Cllr Marks asked for a Press Release to be issued which states that the
Parish Council deplores the threats made to Cllr Fuller over Springfield
and that the Council are united. A vote was taken and carried that a
Press Release be drafted and issued.
b.
Land aj. Ferrers, Lunghurst
Road
c.
Gable Cottage, Station
Road – Informal hearing 21 September 200
Cllr Fuller advised that he had attended Chelsham & Farleigh’s AGM
and he had spoken to the Chairman of Warlingham Parish Council who was
expressing concern over how they look at planning applications. The Chairman
of Warlingham asked whether he could come and sit in on one of the Planning
Meetings and the Chairman agreed.
c. Infringements:
Cllr Packington advised that at the last meeting it was
agreed that he should respond to Mr Evans’ letter which he hand delivered
on the 17 April and to-date has received no response. Cllr Packington
confirmed that the letter had been copied to Stephen Weigel. Cllr Marks
asked that the Parish Council follows up their letter to Stephen Weigel
deploring the fact that no reply had been received from him. The Chairman
instructed Cllr Packington to write again seeking a response.
6. Finance:
- Payments: The payments as Appendix
B were signed and approved.
- Cllr Packington advised that Clifford Catt (Internal
Auditor) had produced a Risk Assessment on Financial Matters – which
all Councillors had received a copy - and that he had received the renewal
notice from Cornhill Insurance. Cllr Packington mentioned that he had
had a long discussion with Clifford Catt regarding a few of the items.
Cllr Packingon advised that the Fidelity Insurance (which means the
honesty of the Officers or the employees) for the Officers was listed
as £20,000 and for employees £2,000 – it was agreed that this sum was
the wrong way round. Cllr Packington also raised the matter of the
value of the pavement area in the Crescent but it was felt that it was
for insurance Park’s Department responsibility as the Parish Council
only helped out with the funds. The Chairman confirmed that he would
contact the Park’s Department. Cllr Packington mentioned that he had
spoken to Cornhill regarding insurance for the Service Road in the Crescent
and they were sending forms out in the post. Cllr Packington advised
that all Councillors were covered for Personal Accident up to the age
of 75. Anyone over 75 needs a Doctors Certificate and to be named on
the Policy Document.
- Draft Accounts: The Accounts had been circulated before the
meeting. Two amendments were noted re the wording and a spelling mistake.
Page 3. Take out Kerbing and insert Post and Paving and change spelling
to Liaison.
Cllr Marks mentioned whether the
newsletter could be sent through the Post Office. The Chairman raised
concern over people receiving it and stated that it would be sent second
class post addressed to householders as listed on the Electoral Register.
7. Highways & Rights of Way:
- Highways Monitoring and Reporting: Cllr
Fuller reported that he had received only one road report this month
from Cllr Packington. Cllr Marks advised that she had left a message
on the Voicemail re Halliloo Valley Road and the pot-hole was filled
within 24 hours and confirmed that Slines Oak will be surface dressed
this financial year.
Cllr Johnson asked what the situation was with regard to Butlers Dene
Road. Cllr Marks confirmed that she had been in contact with Charlie
Marsh who was still waiting to hear from the Legal Department.
Cllr Marks advised that she had attended The Local Transport Plan, which
looks at all the projects in the ‘pot’. Cllr Marks advised that the
2 items dropped which concerned Woldingham were the Bug Hill junction
– as not enough accidents are reported and this will not be looked at
until at least 2007/08 and any new works in the Crescent.
Cllr Fuller mentioned that as you go up Slines Oak Road towards Limpsfield
Road the laurel bushes have been damaged by vehicles. Cllr Fuller
has been advised that the bushes belong to SCC and Cllr Marks will
investigate.
Cllr Johnson asked whether the Chairman had been in contact with
Highways with regard to the Island at the top of Slines Oak Road,
opposite the new Church cottages. The Chairman confirmed that SCC
Highways have had a contractor look at the bricks to cost reducing
the height to 2 or 3 bricks.
-
Crescent/Service Road: Cllr Packington mentioned that at the last meeting
it was agreed that he and Cllr Batterbury would draft a specification
for a contractor to price for the Service Road work, which has been
agreed with Mr Marsh and apologised that he had not started on this
yet.
Cllr Batterbury advised that he had had a meeting that afternoon
with a representative from SCC and Carillion in connection with repairing
and replacing with new paviors to the Crescent shop footways.. Cllr
Batterbury confirmed that they will produce a working document.
-
Footpaths & Bridleways:
Cllr Packington reported that the Woodland Working Group have now
nearly completed the new footpath but mentioned that the owner was
not prepared to open the footpath to public use yet. Cllr Packington
is going to collate all the relevant documents and produce a narrative
and submit this to Oliver Graham.
- North Downs Golf Club Parking: The Chairman advised that he had noticed a couple of days ago cars parking in the area
where the Golf Club had put the yellow posts. The Chairman confirmed
that no date was available for the crosshatching to be done.
8. Reports:
(i)
ESPLG 31/3 – everyone agreed that the meeting went well and confirmed
that three letters are to be sent.
(ii) PCPG
– Cllrs Marks and Meekings attended.
9. Miscellaneous Matters:
- Airports: Cllr Johnson had prepared a document,
which was circulated to all Councillors before the meeting.
- Village Appraisal: Nothing to report
- Web Site: Nothing to report
- Village Design Statement: Cllr Johnson advised
that she had e-mailed a copy of the draft document to all Councillors
for comments. Cllr Johnson advised that Paul Newdick had given the
Village Design a grant of £1,500 and was very impressed with the document
and she was in the process of applying for a grant from Awards for
All. The Chairman asked whether a representative from the WA was
on the Committee and Cllr Johnson reported that there was not and
the Chairman advised that he will bring this up at the next liaison
meeting on 10/5.
- Viewpoint on the Ridge: The Chairman advised
that there was nothing to report as the dates had been confirmed as
15-17, 22-23, 27-29 and 30 June.
- Newsletter: The Chairman mentioned that
he was still waiting for one report and the newsletter would be issued
two weeks before the Annual Parish Meeting on May 20.
- Recyling:
Cllr Batterbury will purchase a recycling bin for the APM on May 20.
- Post Office: The Chairman advised that
the contract for the temporary Postmistress has still not been received.
The husband has now completed his training and is waiting for his
formal letter to say that he has passed the course. The Chairman
confirmed that he will not sign the agreement until the contract has
been received.
- Station Parking: nothing to report.
- Litterpick: Litterpick took
place on Saturday 10 April. Cllr Marks asked for a thank you to all
the residents who helped with the litterpick to be placed in the newsletter
and expressed thanks to Cllr Fuller for the use of his tractor. Cllr
Bantick asked for the dates to be fixed each year and the next litterpick
will be on September 11.
- APM: The Chairman confirmed that
the invitations had been issued and replies had been received from
Nick Skellett, Ian Chaplin, Gordon Keymer and Stephen Weigel who will
give a 10 minute talk.
- Elections: The Chairman confirmed that
9 forms had been sent to Karen – The Clerk which had been distributed.
If any further forms are needed then contact TDC direct.
- Road Group: The
Chairman confirmed that a meeting with Charlie Marsh would take place
on the 6 May to talk about reducing speed and improving safety within
the Woldingham Signs.
10. Meetings to attend
- Newcomers
Mtg – Cllr Meekings/Chairman and Cllr Marks to attend.
- WA/PC
Liaison 10/5
- AGM
Tatsfield 19/5
11. Correspondence:
a.
Mr
J O’Brien x 4 contents made known to meeting
12. Any Other Business:
a.
Diary: May diary was passed around for
all Councillors to complete.
Meeting finished at 10.50pm
3 members of the public attended
part of the time
WOLDINGHAM
PARISH COUNCIL
APPENDIX B APRIL 2004
High Interest Account
Precept paid 5/04/04: 18,123.00
Interest: 531.38
Balance: 36,397.98
Treasurer’s Account
Transfer from High Interest A/c 28/4/04 2,000.00
Expenditure to be authorised:
Karen Newman Salary and Expenses 430.04
Colin Packington Expenses re Litter Pick 20.27
Jeff Jeffery Expenses re ESPLG
33.20
Viking Direct – Stationery
171.46
Michael Batterbury Expenses re Paving Blocks
25.94
Caterforce Services Ltd (Post Office) 350.00
Total expenditure for April
1,030.91
Balance in current Account:
2,068.60
No. 3 Village Design Statement
Expenditure Authorised:
Balance
2,262.23
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