MINUTES of a Meeting held at the Village Hall, Woldingham on 27 April 2006 at 7.30 p.m.                                           

Present:           Michael Batterbury; Sally Marks; Colin Packington; Jeff Jeffery; Rodney Fuller; Karen Newman (Clerk); Bobby Johnson (Vice-Chairman)

1. Apologies: Cllrs Moylan, Chairman Jill Meekings

2. Minutes: The Minutes of the meeting held on the 30 March 2006 had been circulated and were signed by the Chairman as a correct record subject to the following amendments:

• Delete Michael Batterbury from being present and add Sally Marks.

3. Declarations of Interest:

• Cllr Sally Marks - member of another authority Surrey County Council and Fairview, Northdown Road.
• Cllr Rodney Fuller - Warren Barn Farm

4. Matters arising: No matters arising.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. 

b.    Infringements:

            Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting. 

            Under Park Mews Cllr Marks asked the Parish Council to write a letter to Mr Bob Evans at Tandridge District Council asking what the Council are planning on doing next once they have received Counsel’s advice.Action: Clerk to write to Bob Evans

            The Acting Chairman asked Cllrs Packington and Jeffery to write a letter of thanks to Bob Evans following their meeting on Springfield.       Action: Cllrs Packington/Jeffery to write letter of thanks to Bob Evans

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.   2005/2006 Accounts: The Acting Chairman advised that the draft accounts had been sent to all Councillors beforehand and asked whether there were any questions or queries.  Cllr Packington advised that he had one query with regard to using the word ‘depreciation’ under Service Road and questioned whether this should be changed to ’recovery’.             Action: The Clerk will contact the Internal Auditor.

c.    Grants: The Acting Chairman advised that the Parish Council had received a request for a grant from St. Agathas Churchyard re the maintenance and upkeep.  The Acting Chairman asked for a proposer, Cllr Sally Marks and Cllr Rodney Fuller seconded.  A vote was taken and carried 4 - 2 six members present.

d.         Insurance: Cllr Packington advised that he was in receipt of the renewal insurance proposal and read through the schedule.  Cllr Packington advised the Clerk that she should write to the Woldingham Association requesting a cheque to cover their notice board insurance.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  Cllr Fuller advised that he had received no reports.  Cllr Fuller advised that Carillion had filled the holes on the left hand-side of Church Road but missed half of them - the holes have been badly filled and already are coming out.  The Acting Chairman asked Cllr Fuller to write a letter about the potholes in Church Road.             Action; Cllr Fuller to write re potholes in Church Road. 

Cllr Batterbury mentioned that at the February meeting Cllr Marks had advised that the Community Gang was coming to Woldingham the following week and would be working on the trench in Lunghurst Road but advised that this had not been done.  Cllr Marks advised that she would chase the matter. 

Cllr Packington advised that himself and Cllr Jeffery had drawn up a proposal for the island in Slines Oak Road which would involve reducing the height of the clinker wall by half and putting a cap on it.  The most suitable ground cover shrubs would then be sourced.

b.         Service Road: The Acting Chairman advised that there is still one outstanding account and proceedings are with the small claims court.  Cllr Packington advised that there are between 6-8 trees near the Exchange which need clearing of Old Man’s Beard.  It was agreed that Cllr Packington would obtain a quote from Caterham Trees and report back at the next meeting.

8.  Reports:

a.         Flightpath 3 April - Cllr Batterbury advised that he was unable to attend.  Cllr Johnson mentioned that Cllr Batterbury needs to contact Tina Fry who is on the consultative committee, for a copy of the minutes of this committee.   Cllr Johnson advised that she will supply Cllr Batterbury with Mrs Frey’s number.

b.         Cllr Packington and Jeffery met with Mr Evans, Mr Laurence and the Council’s Solicitor to discuss the situation with regard to Springfield.  Cllr Packington advised that they had broken it down into sections and they are tackling the problem.  One area of concern was the fence which the Parish Council felt should be taken down. TDC have asked the owner to re contour the land of the Sand School and by doing this most of the fence would disappear.  All Councillors agreed that TDC were progressing with the situation.

c.         Cllr Jeffery advised that he had attended as a guest at the monthly meeting of the Village Hall Committee.  It was agreed that the Parish Council would write to Mr Aggiss requesting whether a member of the Parish Council could sit on the Executive Committee by co-option stressing that the Parish Council are keen to help.            Action: Clerk to write to Mr Aggiss

9.  Miscellaneous Matters:

a.      Airports: covered above

b.     Village Design Monies: The acting chairman advised that this account had now been closed and the item would be removed from the agenda.

c.     Newsletter: The Acting Chairman advised that the newsletter is now at the printers and confirmed Warren Barn Farm at 9.30 on Wednesday May 3 for stuffing of envelopes.  Cllr Marks requested that all Councillors see a proof of the newsletter before it is issued.

d.    Recycling: Cllr Batterbury advised that the new recycling depot on the A22 will not be up and running for 4/5 years.

e.      Post Office/Community Shop: Cllr Jeffery advised that he had met with Mr Amin a week ago who advised that he was thinking of opening the shop himself and also mentioned that he is looking to rebuild the garages at the back and will instruct his builders to start work.                                                                                      2.

f.       Litterpick: The next litter pick will take place on April 29 2006 at 9.45am.  Cllr Packington confirmed that he had issued Councillors with teams.  Cllr Packington advised that on Friday night a team will clear Gangers Hill and that the Guides will be attending the litter pick to wash signs and notices around the village.  Cllr Marks advised that Halliloo Valley Road is full of litter and it was agreed that the Clerk would contact Clive Harris-Ross to ask to whom the Parish Council would write for a road closure.  Cllr Batterbury mentioned that it had been previously discussed purchasing ‘hazard signs’ - after a discussion it was agreed that Cllr Batterbury would look into the costings for signs which would read ‘Litterpick taking place today’ to be hung over the existing Village signs.

g.     Road Group: nothing to report.

h.     Security: Cllr Jeffery asked whether the Clerk could contact Caterham Police to ask whether there had been any further incidences in Church Road and if yes whether the camera could be reinstated.

i.      Christmas Tree/Decorations - Cllr Batterbury advised that he had had a meeting with TDC Parks Department and will e-mail the report to all Councillors once he is back on line.

10. Meetings to attend

Local Development Framework - Chairman and Cllr Jeffery

Tatsfield APM 17/5 - Cllr Jeffery

11.  Correspondence:

No correspondence.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for April.

b.         APM: The Acting Chairman asked that all Councillors be at the Village Hall for 6.30pm ready to set up and confirmed that Cllr Marks will be responsible for coffee, Cllr Fuller for soft drinks, The Chairman for wine and the Clerk for glasses.  The Acting Chairman advised that The Chairman will open with a Chairman’s report followed by Cllr Packington covering infringements, Cllr Jeffery covering Roads and Cllr Johnson talking about accounts.

c.         The Acting Chairman advised that the July and October meetings will be held in the Garden Village. 

d.         The Acting Chairman asked for a vote of thanks to Sue Edwards for all her hard work on putting together the newsletter.

e.         The Acting Chairman advised that Hazel Oakley at Tandridge District Council had confirmed that no requests for an election had been received and that Bill Haines will formally be elected on to the Parish Council at its May meeting.

f.          Cllr Jeffery mentioned that he would like to get rid of the old notice board and Cllr Fuller advised that he would take it.

g.         Cllr Fuller advised that the soil around the trees on the A22 will kill the trees and asked that Cllr Marks brought it to SCC’s attention.

h.         Website: Cllr Jeffery mentioned that there has been a lot of correspondence on the website.  All Councillors noted that there had been a large amount of correspondence posted on the website which contain inaccuracies regarding PC activities.             Action: Clerk to contact SCAPT.

              

Meeting finished at 9.45

1 members of public present

Next meeting Thursday 25 May 2006                                                    

 

Appendix A

Recommendations of planning group:

 
06/461    Tregeare, Upper Court Road – demolition of car port, erection of car port with storage building No objection, but subject to conforming with planning inspector’s report

06/454   13 Clare Court – formation of hard standing and vehicular access Object

06/465   Long Meadow, Northdown Road – erection of first floor extension No objection

06/494   Monkton Combe, Slines Oak Road – erection of dormer windows to front and rear roof slopes in connection with loft conversion No objection

06/524  Warren Barn Farm, Slines Oak Road – demolition of toilet block.  Erection of toilet block with disabled facilities No objection

06/541  Melville. Park View Road – resubmission- extension of swimming pool No objection

Decisions by TDC under delegated powers:

Approve
06/181   Greydene, Station Road – retention of decking to side elevation

O6/192   Fox Barn, Marden Park – erection of replacement balcony incorporating spiral staircase, insertion of window and enlarged door in rear elevation

06/154   Briar Lodge, Park View Road – erection of single storey extension to detached garage

06/223  Rosewood, Upper Court Road – demolition of garage/workshop.  Erection of single storey side/rear extension, first floor side extension and garage to side elevation

06/359  Land adjacent to Ferrers, Lunghurst Road – erection of 4-bed detached house with integral garage, access onto Lunghurst Road and landscaping – conditional on confirmation from land registry regarding ownership of the verge.

Refuse

06/143   Umberleigh, Slines Oak Road – demolition of existing dwelling, erection of 3-bed detached dwelling
Appeals
Enforcement - Park Mews –Appeal allowed

 

APPENDIX B

WOLDINGHAM PARISH COUNCIL

APRIL 2006

Gold Account

Precept paid on 7/4/06                                                       £17,375.00

Transferred on 13/4/06                                                      £19,000.00

Balance as at 27 April 2006                                                £45,247.82

Expenses to be paid:

Transfer from 7911639 on 26/4/06                                     £1,500.00

Karen Newman Wages & Expenses                                     £484.21

Village Hall Rent                                                                  £13.05

Viking Direct Stationery                                                        £131.84

Viking Direct Stationery                                                        £85.57

SCAPT Subscription ½ yearly                                              £347.98

Flightpath                                                                            £15.00

CPRE                                                                                 £26.00

Bobby Johnson Expenses re stamps for newsletter               £111.32

Colin Packington Expenses re Litterpick                                £22.90

Expenses for the month                                                    £1,237.87

Balance                                                                             £1,604.92

Village Design Account

Account Closed