Present:           Jill Meekings Chairman); Bill Williams; Bobby Johnson (Vice Chairman); Colin Packington; Jeff Jeffery; Michael Batterbury; Sally Marks; Julie Moylan; Rodney Fuller; Karen Newman (Clerk)

1. Apologies: None

2. Minutes: The Minutes of the meeting held on the 29 March had been circulated and were signed by the Chairman as a correct record.

3. Declarations of Interest:

Cllr Marks - member of another authority Surrey County Council/Byron House
Cllr Johnson - Company Secretary of Woldingham Magazine
Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com
Cllr Packington - Forest Ridge

4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the April meeting.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.  It was agreed that Cllr Johnson will write to TDC Planning Department to express the Parish Council’s concern that some planning decisions do not appear to reflect our Village Design Statement document.

b.     Infringements: Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting.

c.   Park Mews: Cllr Johnson advised the meeting that Bob Evans had thanked the Parish Council for their support.  It was agreed that Cllr Johnson would draft a letter pointing out the arguments with regards to the Inspectors Report and also contact CPRE to ask for their support.

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.     Tandridge Voluntary Service:  The Chairman advised that Cllr Marks had e-mailed information on the work of Tandridge Voluntary Service and it had been forwarded to all Councillors for consideration.  The Chairman asked Cllr Marks to ask the Tandridge Voluntary Service for a copy of their accounts which will be looked at, at the May meeting. Action: Cllr Marks to circulate TVC accounts

c.      Draft Accounts:  The draft accounts had been e-mailed to all Cllrs before the meeting for consideration and formal thanks was given to Cliff Catt for all his hard work in producing the draft accounts.  The Clerk was asked to contact Cliff Catt to advise him that the Council had no comments and the accounts will be formally agreed at the May meeting.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  Cllr Packington expressed his concern over the amount of pot holes in Woldingham and it was agreed that a letter be sent to Andy Roberts, Director for Highways and Transportation expressing the Council’s dismay at the number of potholes around Woldingham and the poor workmanship when they are repaired and also requesting records of what potholes had been repaired over the past 3 years together with any future plans to tackle the problems on a more permanent basis.             Action: Clerk to write to Andy Roberts  

b.         Water Leaks: Cllr Packington advised that he had been in contact with the Water Board who advised that they would investigate the problems in Station Road further.

c.         Slines Oak Island: Cllr Jeffery to draw up a proposal for consideration at the next meeting.            Action: Cllr Jeffery to draw up a proposal

d.         Parking & Waiting Restrictions Meeting 30/5/07: The Clerk had e-mailed to all Cllrs details of a divisional meeting which was addressing parking problems in the area and after a long discussion it was agreed that Cllrs Packington and Jeffery would attend to represent the Parish Council and present the three village problem areas. 

8.  Reports:

a.         Cold Calling Meeting: Cllr Batterbury attended on behalf of the Parish Council along with Vicky Barker, Clive Harris Ross and a member of the Trading Standards.  Cllr Batterbury showed the Council examples of the pack and signs.  A vote was taken and carried that the Parish Council would support distributing the Cold Calling Packs to all residents but it was felt that further signs would not be welcome in the village so these were not supported..  The Chairman advised that she would speak with David Lockett on distribution.

b.         Village Hall APM: Cllr Jeffery advised that the APM had taken place.  The Council expressed surprise as no invitation to attend had been issued.  The Chairman asked Cllr Marks to put together a proposal of ideas for the Village Hall which will be discussed at the May meeting.             Action Cllr Marks to forward Village Hall Ideas

9.  Miscellaneous Matters:

a.         Airports: Nothing to report.

b.         Recycling: Cllr Batterbury advised that he has ordered 6 compost bins for the APM and obtained a supply of green boxes and blue bags.  

c.         Litter Pick - Cllr Packington advised that the next litter pick will be on April 28 2007 and the one after that will be on October 27 2007.  The Chairman will contact the Bursar at Woldingham School as there is a school charity walk with an expected 300 walkers on this Saturday 28 April.

d.         Security:  ongoing.

e.         School Parking: Nothing to report.             Action: Clerk to formally write to Surrey raising concerns re road safety around the school.

f.          Village Event: Cllr Moylan advised that a 24 page colour programme was being put together and will be going on sale.  Marshall’s are still needed on the day and Cllr Moylan was asked to contact the two Golf Clubs to ask their members to use the Ridge to avoid the village centre as access that day.  A display on the Village Event will be at the APM.

g.         Newsletter:  The Chairman advised that the Clerk had posted the newsletter.  Formal thanks was given to Sue Edwards for all her help in putting together the newsletter.

h.         Community Gang: Cllr Fuller to send list of jobs carried out to the Clerk for distribution.             Action: Cllr Fuller to forward job list

i.          Improved signage: Cllr Jeffery reported that a finger post in iron will be about £625 and he was in the process of obtaining other quotes to compare prices.

j.          No Cold Calling: Covered above.

k.         Bike Rack: Cllr Batterbury showed examples of bike racks and advised that planning permission is needed. He asked Cllrs to think where the bike rack would be placed.

l.          Storage: nothing to report.

m.        APM: The Chairman advised that invitations had now been issued.  Kris Jeffery will provide the food, Cllr Johnson will purchase soft drinks, the Chairman will purchase the wine and the Clerk will hire glasses.

n.         Quality Council: The Chairman advised and it was agreed that Quality Status would be something the new Parish Council could look into in 2008.

o.         Welcomes Pack: Cllr Williams advised that he had communicated the Parish Council’s ideas to Martin Barnett and had e-mail all Cllrs with the WA’s comments.

p.         Golf Club Signs: The Chairman mentioned the appearance of two signs one at Wapses lodge and one at the Bug Hill Junction.  The Chairman advised that the signs should not have been put up and the name of the golf club is also spelt incorrectly.  Surrey has indicated that they will be removed in due course.

10. Meetings to attend: Parking & Waiting Restrictions Meeting Monday 30/4/07

11.  Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for May

b.         Service Road: Cllr Packington advised that the hedges needed cutting along the Service Road at the back of the Crescent.  He would obtain a quote and report back at the May meeting.

Meeting ended at 10.02 pm and was attended by 2 members of the public

Apologies received from Cllr Richard Butcher

Appendix A

Recommendations of planning group

07/333 Ridgelands,The Ridge - erection of dormer window to front roof slope. No objection

07/317 Sunnybank, Southfields Road - demolition of detached garage. Erection of detached garage (certificate of lawfulness for a proposed development). Objection- insufficient details given

07/390 Appleton House, Camp Road - demolition of garage. Erection of 2-storey rear extension, formation of gable to east elevation, erection of 3 dormer windows to west elevation and insertion of rooflight to rear roofslope. Erection of double garage. Objection- over extended in GB

07/344 Nutfield, Station Road - erection of outbuilding ( certificate of lawfulness for a proposed development). No objection

07/360 Wheatfields, Marden Park - demolition of house. Erection of 3 bedroom house. No objection

07/413 Beecroft, Butlers Dene Road - demolition of garage. Erection of attached garage. Objection- is not in accordance with the VDS

07/406 Woldingham Chase, Lunghurst Road - erection of dormer window to front slope. No objection

07/434 Fox Barn, Marden Park - erection of stable building with hardstanding and access onto bridleway. No objection - proviso the buildings are not to used for commercial or domestic purposes

07/441 Grangehurst, Butlers Dene Road - erection of first floor front/side extension and roof to porch/dining room to front elevation. Objection - over extended in GB

07/516 Byron House, Slines Oak Road - demolition of rear addition erection of single storey side and rear extensions. Demolition of front porch and erection of front porch with pitched.

07/238 Glenwood Cottage, Butlers Dene Road - infill of existing sunken drive and return to lawn and formation of vehicular access and driveway to replace existing. No objection, but subject to conditions set out in letter

Decisions by TDC under delegated powers:

Approve
07/152 Hollow Tree House, Croft Road - demolition of utility room. Erection of conservatory to front elevation.

07/263/TPO Fairview Northdown Road - crown lift one lime and one ash to approx. 5 metres from ground level and to reduce lateral branches to balance the trees.

07/223 Grasmere, Northdown Road - widening existing accesses onto Northdown Road and erection of 2x1.8m high brick piers and gates.

07/333 Ridgelands, The Ridge - erection of dormer window to front roofslope.

07/360 Wheatfields, Marden Park - demolition of house. Erection of 3 bedroom house. WITHDRAWN

07/441 Grangehurst, Butlers Dene Road - erection of first floor front/side extension and roof to porch/dining room to front elevation

07/413 Beecroft, Butlers Dene Road - demolition of garage. Erection of attached garage.

Refuse
07/171 Tanglewood, Lunghurst Road - erection of detached double garage and store incorporating 3 dormers to west roof slope providing rooms above. (certificate of lawfulness for a proposed development)

07/390 Appleton House, Station Road - demolition of garage erection of 2-storey rear extension, formation of gable to east elevation, erection of 3 dormer windows to west elevation and insertion of rooflight to rear roofslope. Erection of double garage.

Appeals

06/1149 1 & 2 Tillingdown Cottages, Tillingdown Lane. Retention of 2 storey side extensions to 1 & 2 Tillingdown Cottages. Written submissions only required to be with Bristol by 15th May.

APP/M3645/A/06/2021659 Park Mews, Marden Park - THE APPEAL IS ALLOWED

APPENDIX B APRIL 2007

Gold Account
Balance as at 26 April 2007 £64,117.17

Transfer to Deposit Account
12/04/07 £10,000
25/04/07 £1,000
Monies Paid In
Precept paid in to 243345 £10,057.50

Expenses to be paid:
Karen Newman Wages & Expenses £504.40
Village Hall Rent for April £13.05
SCAPT Yearly Subscription £544.40
Jill Meekings Stamps for newsletter £164.15
Tandridge Community Watch NW Signs £120.00
Colin Packington re litter pick £39.13
Michael Batterbury Compost Bins for APM £48.00
Expenses for the month £1,433.13

Balance £410.06