MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 31 May 2007 at 7.30pm.
Present: Jill Meekings (Chairman); Bill Williams; Bobby Johnson (Vice Chairman); Colin Packington; Jeff Jeffery; Rodney Fuller; Sally Marks; Julie Moylan; Karen Newman (Clerk)
Election of a new Chairman and Vice Chairman took place. Cllr Johnson nominated Cllr Meekings and this was seconded by Cllr Marks. Cllr Meekings agreed to stand again for the final year.
Cllr Moyland nominated Cllr Johnson as Vice Chairman and this was seconded by Cllr Meekings. Cllr Johnson agreed to stand again for the final year.
1. Apologies: Michael Batterbury - attending TDC on a planning matter - arrived later.
2. Minutes: The Minutes of the meeting held on the 26 April had been circulated and were signed by the Chairman as a correct record.
3. Declarations of Interest:
Cllr Marks - member of another authority Surrey County Council/Byron House
Cllr Johnson - Company Secretary of Woldingham Magazine
Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com
Cllr Packington - Forest Ridge
4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the June meeting.
5. Planning Matters:
a. A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.
b. Infringements: Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting.
6. Finance:
a. Payments: The payments as Appendix B were signed and approved.
b. Account 2006/07 - The Chairman confirmed that all Cllrs had seen the accounts and that no queries were raised so the Chairman asked for the accounts to be formally accepted. A vote was taken and carried and formal thanks go to Cliff Catt.
c. Tandridge Voluntary Service: The Chairman mentioned that everyone had heard the talk given by Chrissie Thomson of TVSC before the meeting and Cllr Williams proposed that a grant in the sum of £200 be given. Cllr Moylan seconded and a vote was taken and carried.
d. Newcomers Meeting: The Chairman advised that she had been approached by Margaret Norris asking for a grant of £100 to cover the costs of holding the newcomers meeting on the 20 July. The Chairman proposed that a grant of £100 be given, seconded by Cllr Moylan. A vote was taken and carried.
7. Highways & Rights of Way:
a. Highways Monitoring and Reporting: The Chairman confirmed that the Clerk had written to Andy Roberts, Director for Highways and Transportation expressing the Council’s dismay at the number of potholes around Woldingham and the poor workmanship when they are repaired. We are waiting for a reply.
b. Draft Rights of Way Plan: The Chairman asked Cllr Fuller to respond on behalf of the Parish Council.
8. Reports:
a. Parking & Waiting Restrictions 30/4/07 - this meeting was represented by Cllrs Packington and Jeffery who attended with three proposals on the table: Woodlea School, Church Road and The Crescent. It was said and minuted that Woodlea School and the Church Road proposals would need further investigation but the Crescent proposal was supported. The Parish Council put forward a proposal of 8 places at 30 minutes but it was agreed at the meeting and minuted that 10 places for 1 hour was appropriate. Cllr Marks spoke as a Surrey County Councillor and stated that she didn’t mind the number of spaces but had been advised by officers that it was easier to go down in time rather than get the time limit extended so supported a 2 hour limit.
A long discussion took place and after a debate Cllr Jeffery proposed 10 spaces at 1 hour parking in the middle of the Crescent (grass side). A vote was taken and carried. The Chairman confirmed that a meeting was arranged on the 1/6 with Andy Curtis from SCC to discuss the proposed parking enforcements. Cllr Marks confirmed that the other two proposals ie. Woodlea School and Church Road would go on a list for further investigation.
9. Miscellaneous Matters:
a. Airports: Nothing to report in the absence of Cllr Batterbury.
b. Recycling: Cllr Packington advised that Cllr Batterbury had purchased Green Cones at a cost of £5 each - 3 available for purchase.
c. Parking Restrictions: Covered above.
d. Security: Awaiting quote.
e. School Parking: Covered above. The Chairman confirmed that the Clerk had written to SCC and was still awaiting a response. Correspondence with the school is also outstanding.
f. Village Event: Cllr Moylan advised volunteers for road marshelling were still being sought and that Tandridge District Council were getting involved with recycling. Cllr Moylan confirmed that in the July magazine there would be information on road restrictions for through traffic on the day. A park and ride service will be offered from the Station as negotiations have been reached with a taxi driver who will ferry people from the station car park up to the event.
g. Community Gang: Cllr Fuller to had e-mailed list of jobs for the community gang to all councillors. The chairman asked that we request that the list be updated with the date of when the job is first accepted. We can then monitor how long the work takes before being actioned.
h. Improved signage: Cllr Jeffery reported that he had received an estimate for an iron finger post in the region of £700 and he would be visiting the company concerned and report back at the June meeting.
i. No Cold Calling: The Chairman advised that Cllr Batterbury had written the letter for the pack and it had been approved by David Lockett.
j. Bike Rack: Cllr Batterbury showed examples of bike racks and advised that planning permission is needed. He asked Cllrs to think where the bike rack would be placed.
k. Storage: nothing to report.
l. APM: The Chairman expressed frustration at the lack of responses to the feedback form which was handed to every resident who attended the APM. 13 residents (out of 47) dropped the form in the box on the evening.
m. Viewpoint: Cllr Jeffery advised that the barrier had been stolen again and he was investigating the cost of another barrier.
n. Village Hall Improvements: Cllr Jeffery advised that planned refurbishment of the village hall had been agreed.
o. Flower Festival: The Chairman confirmed that she had received a request from Angie Lloyd for a PC arrangement. Caroline Batterbury kindly offered to co-ordinate an arrangement on behalf of the Parish Council.
p. Woldingham Enforcements: The Chairman advised that she had e-mailed parking@tandridge re parking issues in the vicinity of the station and had received a positive response back advising that the enforcement officer would carry out checks when they visit the Tandridge Car Park. The yellow lines would also be refreshed.
q. ESPLG: The Chairman advised that the Clerk had been contacted by Burstow Parish Council asking Woldingham PC to re-join the group. A discussion took place and it was felt that there was no advantage in rejoining.
r. Jute Bags: The Chairman advised that following on from a reisent’s initiative suggesting reusable bags for use in the village, the Clerk had sourced bags and Kirsten Jeffery had kindly donated the artwork. They would be on sale at the Village Event. It was emphasised that no profit would be made from this. A vote was taken and carried to place an order.
10. Meetings to attend:
Parking Enforcement 1/6
Mr Evans, TDC 8/6
11. Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting.
12. Any Other Business:
a. Diary: All Councillors completed diary dates for June
b. Service Road: Cllr Packington advised that the hedges needed cutting along the Service Road at the back of the Crescent. He would obtain a quote and report back at the June meeting.
c. Cllr Marks advised that she had e-mailed Roger Archer Reeves during the meeting who had agreed to come to a meeting to discuss the Parish Council’s concerns. A date to be agreed.
Meeting ended at 10.13 pm and was attended by 1 member of the public; Chrissy Thomson from TVSC spoke for 5 minutes before the meeting
Appendix A: Recommendations of planning group:
07/386 Woodlea School, Long Hill - removal of existing demountable classrooms. Construction of single storey building to provide 4 classrooms. Object
07/569 Woldingham House, Lunghurst Road - erection of 2 pairs of gates and pillars and sliding gates to front boundary. Object - does not conform with VDS
07/525 Land R/O , Gable Cottage, Station Road - erection of 5-bed house with staff accommodation and detached triple garage with associated access and landscaping. Object
07/559 Churchwood, Butlers Dene Road - partial demolition of garage. Erection of single storey extension and pitched roof over existing flat roofs to front elevation. No objection
07/564 Grasslands, The Ridge - erection of detached double garage (certificate of lawfulness for a proposed development). No objection
07/566 Russets, Long Hill - erection of conservatory to front/side elevation. No objection
06/11008/A Samonshi, Park View Road - variation of condition 1 on permission granted under reference TA/2006/1108, to allow extension of time period for construction of screen wall. No objection
07/565 Mimosa House, Station Road - erection of single storey side extension. Erection of 2-storey side extension. No objection
07/614 The Warren, Church Road - demolition of existing dwelling. Erection of 2-storey dwelling with roof accommodation. Objection
07/655/TPO Land to rear of, 3 Beulah Walk - TPO (T) - raise crown of 1 ash and 1 beech to 4 metres. No objection
07/632 The White Cottage, Butlers Dene Road - erection of single storey extension to rear elevation. Objection - over extended in GB
07/704 Little Oaks, Park View Road - erection of first floor side extension. Objection
07/703 Southdean, Northdown Road - formation of new access with gates and fence to front boundary and erection of single storey rear extension and dormer windows to rear roofslope. No objection
07/773 The Woldingham Golf Club, Halliloo Valley Road - demolition of bin store and beer store. Erection of single storey side extension with staircase over. Objection
Decisions by TDC under delegated powers
Approve
07/441 Grangehurst, Butlers Dene Road - erection of first floor front/side extension and roof to porch/dining room to front elevation.
07/413 Beecroft, Butlers Dene Road - demolition of garage. Erection of attached garage.
07/344 Nutfield, Station Road - erection of outbuilding - certificate of proposed use granted.
07/67 North Wing, Woldingham House - erection of 2.5m high wall with roller shutter door to rear wall, with flat roof over, to form enclosed yard. Installation of glazed panels to stairway.
07/406 Woldingham Chase, Lunghurst Road - erection of dormer window to front roof slope.
07/516 Byron House, Slines oak Road - demolition of rear addition. Erection of single storey side and rear extensions. Demolition of front porch and erection of front porch with pitched roof.
07/564 Grasslands, The Ridge - erection of detached garage.(certificate of lawfulness for a proposed development)
07/565 Mimosa House, Station Cottage - demolition of single storey side extension. Erection of 2-storey side extension.
Refuse
07/434 Fox Barn, Marden Park - erection of stable building together with hardstanding and access onto bridleway.
07/525 land R/O, Gable Cottage, Station Road - erection of 5-bed house with staff accommodation and detached triple garage with associated access and landscaping.
07/632 The White Cottage, Butlers Dene Road - erection of single storey extension to rear elevation.
Appeals
ENF/2006/405 Land at the Old Nursery (formerly known as Appledene), Lunghurst Road - alleged breach of planning control- without planning permission the construction of a basement extension with terrace over.
APPENDIX B: MAY 31 2007
Gold Account: Balance as at 31 May 2007 £63,117.17
Transfer to Deposit Account: 30 May 2007 £2,500.00
Expenses to be paid:
Karen Newman Wages & Expenses £575.68
Village Hall Rent for May £14.62
Village Hall Rent for APM £25.88
Cornhill Insurance £666.66
Canby (re Jute bags) £381.88
Bobby Johnson expenses re APM £6.78
Jill Meekings expenses re APM £40.00
Jeff Jeffery Expenses re APM £45.13
Expenses re viewpoint £21.29
Expenses for the month £1,777.92
Balance £1,184.32