Woldingham
Parish Council
MINUTES
of a Meeting held at the Village Hall, Woldingham on 24 June 2004 at
7.30 p.m.
Present: Jeff Jeffery
(Chairman); Maggie Bantick; Julie
Moylan; Colin Packington; Jill Meekings; Michael Batterbury;
Sally Marks; Bobby Johnson;
Also in attendance: Karen
Newman – The Clerk
1.
Declaration of Office All Councillors signed their Declaration
of Office forms which were witnessed by the Clerk. Cllr Fuller had previously
signed his on Monday 19 June.
2.
Election of Chair and Vice-Chairman
The Chairman asked whether there were any proposals for Chairman. Cllr
Packington proposed the existing Chairman Jeff Jeffery, which was seconded
by Cllr Meekings. A vote was taken and carried and the Chairman accepted
the position.
The Chairman asked for any proposals for Vice-Chairman. Cllr Johnson
proposed Cllr Meekings, which was seconded by Cllr Marks. A vote was
taken and carried and Cllr Meekings accepted the position.
The Chairman formally welcomed Julie Moylan onto the Parish Council.
3.
Apologies: Cllr
Fuller and Cllr Richard Butcher
4. Minutes: The Minutes of the meeting held on the 29 May 2004 had been circulated and
were signed by the Chairman as a correct record.
5.
Declarations of Interest: Cllrs Batterbury, Meekings and Moyland all mentioned that they were members
of the Ramblers Association.
6.
Matters arising: No matters arising
7. Planning Matters:
- Current Applications: A copy of Appendix
A had been circulated to all members before the meeting and the Council
voted to ratify the recommendations of the Planning Group. Whistlers
Steep was the subject of separate discussion.
Whistlers Steep – retention and completion of 2 storey
rear extension and also Whistlers Steep – retention and completion
of detached double garage. Cllr Batterbury stated that he had verified
details of the accommodation within the house with the former owner and
had obtained agent’s particulars as at (early) 2003. He gave details
of a draft letter he had prepared to send to TDC in which the WPC would
recommend (a) conditional approval of the proposed two storey extension
beneath two pitched roofs and (b) conditional approval to the proposed
double garage to replace the formerly existing double garage since demolished.
The proposals were discussed in detail and the Cllrs agreed to direct
the Clerk to send the letter to TDC.
Appeals: Current
a.
Springfield, off Bridleway 92 – Public Enquiry 27 July 2004
b.
Gable Cottage, Station
Road – Informal
hearing 21 September 2004
c.
Land adj. Ferrers, Lunghurst
Road – Informal hearing 30 November 2004
d.
Holly Hill, Butlers
Dene Road
e.
Hurst Place, Woldingham Road
The Chairman asked the Clerk if any response had been received from Oxted
Parish Council re Springfield and the Clerk stated there had been
no reply. Cllr Moylan requested background information regarding Springfield
and Cllr Johnson will pass the Statement of Case onto Cllr Moylan.
Cllr Bantick asked the meeting what action the Parish Council should
take with regard to the land adjacent to Ferrers as this is a very important
case, as it will be once again testing the Woldingham Policy on plot size
and subdivision of land. It was decided that residents should know the
relevant facts so that they could again write voicing their concerns.
The Chairman advised that an article should be raised for the next newsletter
putting all the points of the Parish Council’s opposition to the application
and TDC’s reasons for rejection. Cllr Johnson advised that an article
can go in the September issue of the Woldingham magazine.
Infringements:
Cllr Packington advised that the meeting had taken place with Mr Lawrence
on the 7 June and notes and guidelines have been prepared and which have
been posted to Mr Lawrence. It was agreed that once a reply is received
confirming these guidelines they would then be e-mailed to all Cllrs.
The letter also advised that the Parish Council would support TDC on any
follow up action it took on Bromfield Stud.
Cllr Packington advised that he had received a letter from Mr Lawrence
asking about details concerning Mr Drea’s property on Bridleway 92. Cllr
Packington has responded to this letter and included any evidence the
Parish Council had dating back to 2001 and Cllr Packington also included
a recent photograph.
8. Finance:
- Payments: The payments
as Appendix B were signed and approved.
- The Chairman advised that a receipt had been received
from St Paul’s & St Agatha’s Parochial
Church in which
it thanked the Parish Council for the £2,000 grant towards maintenance.
The Chairman asked for the Clerk to write to the Treasurer requesting
him to issue a new receipt as the Parish Council specifically stated
in its letter that the monies were towards the provision of new paths
for safety reasons. Action: The Clerk to write to St Paul’s & St Agatha’s
- Cllr Packington showed the meeting the ‘reflective outdoor wear’ that
he had purchased and the Parish Council now own 28 tabards. It was
agreed that the tabards should be marked ‘the property of the Parish
Council’. The next litterpick will be on September
- Cllr Packington advised that he had received quotations from Allianz
Cornhill re the revised schedule to include the service road and this
will incur an additional cost of £86.78. Cornhill also included complex
forms re Fidelity Insurance, which Cllr Packington asked that the Clerk
speak to the Internal Auditor. Action:
The Clerk to speak to the Internal Auditor re Fidelity Insurance
9. Highways & Rights of Way:
- Highways Monitoring and Reporting: In
Cllr Fuller’s absence there was nothing to report.
- Crescent/Service Road: Cllr Batterbury
advised that SCC had not yet reported the tenders for the new pavements.
The programme requires that meetings take place with the owners of
the Crescent before the next Council meeting re the cost implications
and the Chairman stated that ‘ball park figures’ are needed before a
meeting can go ahead.
- Service Road: Cllr Packington advised that
he had received two tenders back and was still awaiting one more, which
he hoped would be with him in the next couple of days. Cllr Packington
stated that he would like to discuss the tenders with the Service Road
Group at the next meeting.
- Footpaths & Bridleways:
Cllr Packington reported that he had written a narrative to the
Senior Access Officer at the Countryside Agency based in Cheltenham
who has confirmed that the land is now correctly recorded as Section
15 i.e., excluded common land registered with in the CROW Act, remaining
as metropolitan common land falling under Para 193 of the Law of Property
Act 1925 open to the Public for full access. Cllr Packington advised
that he had spoken to Oliver Graham who is extremely upset and feels
that Parish Council have been pernicious in their energies to sort this
out. Cllr Packington advised Mr Graham that he felt it would be better
if there was an in-between person to deal with this and will contact
David Payne. Cllr Packington advised that the footpath has been technically
open to public access since 23 June 2003 as notified by Surrey County
Council Registrar of Common Lands.
10. Reports:
a.
Mr Lawrence Meeting at TDC 7/6 – already covered
b.
Tandridge Local Strategic Partnership – letter going around
in the correspondence folder and to be placed in cupboard for reading.
11. Miscellaneous Matters:
- Airports: Cllr Johnson advised that the
Parish Council is now a member of Flightpath and advised that there
will be no meetings in the near future as Flightpath is waiting to
hear about Mr Walters future plans. Cllr Johnson advised that she
had not received a report from the representative of the Woldingham
Association who had attended the meeting as they wanted to brief the
Woldingham Association first and the Chairman advised that this will
be brought up at the next WA/PC liaison meeting.
- Village Appraisal: Cllr Meekings
advised that one response had been received for setting up Clubs &
Society and there is now a keep fit class being run at the Village
Hall. It was agreed that the Parish Council would look at the items
arising from the Village Appraisal at the July meeting.
- Web Site: This item will be removed from
the agenda as it is a Village Website and not run by the Parish Council.
- Village Design Statement: Cllr Johnson advised that the Woldingham Association
have submitted there thoughts & views which were very useful and
the document has been sent to the committee prior to the meeting in
September to incorporate these ideas. Cllr Packington advised that the
Village Design Statement must be adopted as mentioned by Mr Lawrence
at the meeting. The Chairman advised that Paul Newdick has already
seen the draft document and has offered a grant towards the final
project.
- Viewpoint on the Ridge:
The Chairman confirmed that the work was going ahead. The Chairman
mentioned that the height barrier holes have already been dug. The
Chairman advised that Surrey Highways are awaiting information back
from their contractors on the fencing and the felling of the dead
trees.
- Newsletter: The Chairman
advised that Cllr Batterbury has agreed to be the new Editor and all
contributions should now be e-mailed to him. The next newsletter
will be in August.
- Recyling: Cllr Batterbury advised that Martin
Barnett and himself are thinking of practical things that could be
done and achieved and an item will go in the next newsletter. Cllr
Marks asked whether details of the Composter could go in the newsletter
and maybe offer people an incentive to purchase one.
- Post Office: The Chairman advised that the contract for
the temporary Postmistress has still not been received. The Chairman
also advised that Adam Booth has sold the shop and the Chairman will
need the details of the new account to which the rent should be paid.
- Station Parking: Cllr Meekings advised
that she would update at the next meeting. It was confirmed that
the objective of the Parish Council is to make it easier for Woldingham
Residents to park after the peak commuting times.
- Road Group: The Chairman confirmed that the Group is looking to put
a question to The Tandridge Local Committee about the Local Transport
Plan along with the two other Parish Councils. The next meeting of
the Tandridge Local Committee is on the 16 July and questions have
to be sent in 14 days before. The next meeting of the group is on
Thursday 1 July.
- Security: The Parish
Council discussed the proposal from Mr King and it was agreed that
the Parish Council has some concerns with these as there were many
questions that needed answers before decisions could be made on the
way forward. It was proposed and seconded that the Parish Council
should write to Mr Geoffery King outlining these concerns and asking
for sight of any letters he proposed to send out to people in the
village giving information on the project.
12.
Meetings to attend
- Planning Meeting 5/7 at 8pm
- PCPG 20/7 7.45pm at Methodist Hall Warlingham
- Tandridge Local Plan 16/7 at Lingfield
13. Correspondence:
The Correspondence folder for the month was circulated to all Councillors
during the meeting. The Chairman asked whether there were any comments
regarding any of the correspondence and Cllr Packington remarked on
the letter from Steve Bulled and asked the Chairman if he would be replying.
It was agreed by all Councillors that legal advice is to be taken certain
correspondence received.
14. Any Other Business:
a.
Cllr Marks with her Surrey County Councillor ‘hat’
on advised the meeting that there is a meeting on the 6/7 at Soper Hall
– Let’s talk about Caterham. Cllr Marks also advised that the agreement
had now been signed for the Oxted Health Centre to be refurbished.
The refurbishment should take about a year and will include a minor
injury unit. Cllr Marks mentioned that there is now a moped initative
run by Tandridge, which loans employed young people who live in rural
areas, on a low income a moped for six months at a nominal cost.
b.
Cllr Moylan asked the Chairman if there was any news regarding
the Old Post Office. The Chairman advised that he had no up-dated information.
c.
Cllr Bantick asked the Chairman if there was any
news regarding the Health Centre at Warlingham. The Chairman advised
that John Aust was going to keep the Parish Council informed but he
has now stepped down as Chairman of Warlingham Parish Council. Cllr
Packington advised that he would find out the up-dated situation when
he next visits the doctors surgery.
d.
Cllr Packington asked whether mobile and fax numbers could
be added to the list of Councillors details.
e.
Cllr Meekings mentioned that dumping appears to be
on the increase.
Diary: July diary was passed
around for all Councillors to complete.
Meeting finished at 10.17pm
2 members of the public
attended part of the time.
Geoffrey King gave
an outline of the initiative on ‘security within the village’ before
the meeting.
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