MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 28 June 2007 at 7.30pm.

Present:           Jill Meekings;  (Chairman); Bill Williams; Jeff Jeffery; Colin Packington; Michael Batterbury; Karen Newman (Clerk)

1. Apologies: Cllrs Fuller, Moylan, Marks and Johnson

2. Minutes: The Minutes of the meeting held on the 31 May had been circulated and were signed by the Chairman as a correct record.

3. Declarations of Interest:

Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com

Cllr Packington - Forest Ridge

4. Matters arising:

Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the July meeting.

Slines Oak Island - Cllr Jeffery advised that a quote had been received to weed, put down a membrane and then put on top soil at a cost of £750.  A vote was taken and carried for the works to be carried out.  The Chairman asked that Cllr Fuller contacted his contact re the Community Gangs to find out when the works will be carried out. Action: Cllr Fuller to advise of date of works

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.   The Council considered the application for Umberleigh and it was agreed that the Council had no objection subject to the gap between the boundaries being acceptable.

b.     Planning for a sustainable future: Cllr Jeffery advised the meeting that he had received a copy of the document which is asking for comments by 7 August 2007.  The Chairman asked for Cllr Jeffery to divide the document up into sections and e-mail details to 3 Cllrs who will look at their relevant sections before a meeting is arranged.  Action: Cllr Jeffery to divide responsibilities as soon as possible.

c.      Infringements:

            Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting.

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.     Newcomers Meeting: The Chairman advised that she had received a letter of thanks from Margaret Norris regarding the grant of £100 for the newcomers meeting on the 20 July.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  Nothing to report.

8.  Reports:

Craigmyle Glebe APM 26/6: The Chairman attended on behalf of the Parish Council.  The Chairman advised Councillors that a resident had been in contact to query maintenance work in the children’s playground as the Parish Council gives the Glebe a grant for specific use to maintain the play area.  The Chairman asked at the AGM how often the play area is maintained and the Glebe answered that the area is checked  monthly and is therefore in good repair.

9.  Miscellaneous Matters:

a.         Airports: Nothing to report.

b.         Recycling: The Chairman asked Cllr Batterbury whether he was having a stand on Village Day.  Cllr Batterbury advised the TDC are manning a stand but he would have the green cones for sales at a cost of £5 each and the 3 remaining composters.  Cllr Batterbury purchased 6 composters at a cost of £48 and the Chairman reminded Cllr Batterbury that an invoice is needed for the PC‘s records.  It was suggested that the new Woldingham reusable bags be sold on this stand as well as in other prominent locations.  Action: Cllr Batterbury to ask TDC whether he could also sell the bags along with the other recycling products.

c.         Parking Restrictions: On 1 June the Chairman and two other Councillors met with Andy Curtis of SCC and Sally Marks, Surrey County Councillor, to discuss the proposed parking restrictions.  The Parish Council agreed with some reservations to the proposals by SCC but felt they were ‘a bit over the top’.  However we were reassured that if the restrictions were not working then they would be easy to change and thus we agreed.  Since the meeting the Parish Council has been advised by SCC that the changes may be more difficult to change than thought.  However, it is now too late to change the proposals as they were put forward at the Tandridge Local Committee meeting on the 22 June and agreed.  The proposals by SCC are: 15m of primrose yellow lines at each end of the Crescent with all the spaces in between the yellow lines to be 2 hour parking with no return within 2 hours.  At the meeting attended by the Parish it was suggested that the 2 hour parking would be Monday to Friday but the proposal agreed at the TLC meeting on the 22 June has changed to include Saturdays which was not agreed at the meeting.

            Primrose yellow lines are to be put on the Grey Cedars corner in Station Road, corner of Croft Road, (both of the latter to replace existing white hatching) and outside the Rectory and double yellow lines outside Roseacre to stop people parking dangerously on the bend.  Action: The Chairman asked The Clerk to write to Derek Poole to confirm that all lines will be those for rural areas ie. Narrower and in primrose yellow.  Also, to ask formally for the station yellow lines to be repainted.

d.         Security:  take off agenda.

e.         School Parking: The Chairman advised that a letter had been copied to the Parish Council from Bob Evans of TDC to Judith Croft in which he mentioned the S106 limit which the Clerk will write to ask for clarification.  Bob Evans also acknowledges the new proposal of a turning circle of which had never been mentioned by the school before.  The Parish Council had been unaware of this proposal but would support and will be taking up with Miss Croft.  Action: Clerk to write to the school to ask for copy of the letter to Bob Evans and enquire of the turning circle proposal.

f.          Village Event: The Chairman advised that Cllr Moylan is arranging many meetings as the day is getting nearer.  Caroline Batterbury has organised the flower arrangement on behalf of the Parish Council.  The Chairman advised that the Woldingham bags were being delivered in the next couple of days and a vote was taken and carried to sell them at £1.50 a bag.  The Chairman advised that she would be e-mailing Cllrs to do a 1 hour slot outside the Village Shop on Village Day in order for residents to purchase the bags.  The programme has now gone on sale and it was commented 8/. that it had been produced to a very professional standard and recommends that all residents purchase one.  Cllr Packington advised that he will be arranging a litter pick on the Sunday to target the areas of activity.  The Clerk suggested that she would contact Amenities Department of TDC to see whether they could provide temporary bins for the day.  Action; Clerk to seek refuse bins for the day.

g.         Community Gang: Cllr Fuller to chase the date of their next visit and their priorities. Also to seek to get dates for when actions are put onto the work list.  Action: Cllr Fuller

h.         Improved signage: Cllr Jeffery reported that he had visited the Blacksmith and advised that the sign would cost £1,288 + VAT.  The Chairman asked that he went back and got a quote with the Woldingham Tree on top and report back at the next meeting.

i.          No Cold Calling: Cllr Batterbury advised that it had been recommended that two signs were needed.  The Chairman mentioned that the Parish Council had voted against signs to reflect the view of residents and she asked Cllr Batterbury to write a list of the consequences of not having signs before the PC reviewed its decision.

j.          Bike Rack: The Chairman asked the Clerk to write to Mr Amin to advise that the Parish was looking into bike racks outside of the shop Action: Clerk to write letter..

k.         Storage: The Chairman advised that Warren Barn Farm had kindly offered to provide storage for 3 years and asked that a contract is drawn up confirming the costs involved.  This needed to be financially justified against third party storage costs before a final decision can be made.

l.          Viewpoint: Cllr Jeffery advised that a new barrier is being designed.  Thanks for given to a local resident who helps with the clearing of the viewpoint.

m.        Christmas Lights: Cllr Jeffery advised that he wished to purchase 3 x 10 metre lengths and will obtain a quote for confirmation at the next meeting. 

n.         Survey of Hedges: The Clerk was asked to contact TDC and SCC to find out what the ‘rules’ are with regard to overgrown hedges blocking the footpaths.  Action: Clerk to contact TDC and SCC.

o.         Village Information Packs: The Chairman advised that the packs for new residents were previously provided by the WA with 50% of the cost from the PC.  The WA are proposing to revise the pack and have approached the PC for input.  Cllr Williams was disappointed that some of our suggestions were not accepted.  The Chairman advised that after having a meeting with Cllr Williams, it was felt that it would be more efficient to support the WA initiative of putting the information on line.  Many new and potential residents used our village site to contact us for information when moving here.  It was proposed that, as its contribution the PC design a page giving links to all additional information and including a link to the WA information this would avoid duplication. The Chairman will contact Martin Barnet to advised him of the PC’s decision.  The Clerk was requested to obtain a new resident pack from TDC. Action: Clerk to contact TDC.

p.         Verge Repairs - water board - The Clerk had received another response from the Water Board who had acknowledge a couple of area where they need to make repairs.  The list has been brought to the attention of SCC Sally Marks who will be asking for Highways to keep an eye on the areas in question. 

q.         New Speed Limits: The Clerk had received confirmation of the new speed limits and diagrams showing the proposed new limits and signs which will come into effect at the end of the year.  Cllr Jeffery had gone through the drawings and noticed a couple of errors so will be contacting the relevant department.

10. Meetings to attend:

Roger Archer Reeves SCC 19/7

New Neighbour Meeting 20/7 - Cllr Williams and Batterbury to attend.

Code of Conduct Training 2 or 9/7

11.  Correspondence:

Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for July.

b.         The Chairman advised that she had received a call from a resident complaining about bonfires.  The Clerk was asked to contact TDC to obtain leaflets. Action: Clerk to contact TDC.

c.         The Chairman mentioned that she was concerned with the number of signs being put up around the Village and not taken down.  Also Cllr Packington advised that Commercial Signs need planning consent and the Clerk was asked to speak to Energy for Life to make them aware that consent was needed. Action: Clerk to speak to Energy for Life.

d.         The Chairman noted that the charges in the Tandridge Station car park were being reduced to £2 before 9.15am and £1 thereafter.  This would be welcomed by off peak travellers for the 9.29am train but may put pressure on places becoming available.  The Chairman suggested talking to TD re parking issues in Church Road.  Action Chairman to contact TDC.

Meeting ended at 9.47 pm and was attended by 1 member of the public

APPENDIX A

07/770 Woldingham Golf Club, Halliloo Valley Road - erection of balconies to east elevation and replacement of external doors with windows to south and east elevations. No objection - conditional on aor conditioning being installed

07/839 Tanglewood, Lunghurst Road - demolition of store room. Erection of pitched roof over garage. Formation of vehicular crossover to Lunghurst Road and levelling of land to rear garden. No objection

07/847 Langley Dene, Park Ley - retention and alteration of garage. No objection

07/861 Lunghurst Rise, Lunghurst Road - erection of single storey extension to east elevation. No objection

07/802 Wychwood, Upper Court Road - erection of conservatory to rear elevation. No objection

07/872 Umberleigh, Slines Oak Road - demolition of cart port. Erection of single storey side extension, pitched roof over resulting building and dormer windows to front and rear roof slopes.

Decisions by TDC under delegated powers

Approve

07/386 Woodlea School, Long Hill - removal of existing demountable classrooms. Construction of single storey building to provide 4 classrooms.

07/198 Orchard Farm, Nethern Court Road - demolition of detached garage and front bay. Erection of 2-storey side extension with integral garage, dormer window to front roof slope, single storey rear extension, covered porch to front elevation, extension to porch on front elevation.

07/559 Churchwood, Butlers Dene Road - partial demolition of garage. Erection of single storey extension and pitched roof over existing flat roofs to front elevation.

07/569 Woldingham House, Lunghurst Road - erection of motorized sliding
gates to front boundary adjacent to garage - the other part of this application was withdrawn by the applicant.

07/317 Sunnybank, Southfields - demolition of detached garage and single storey side addition and subsequent erection of detached garage. (C of L allowed)

07/655 Land to rear of, 3 Beulah Walk - TPO206(T) - raise crown of 1 Ash and 1 Beech to 4 metres.

07/566 Russet, Long Hill - erection of conservatory to front/side elevation.

07/169 Pedlars Wood, Church Road - erection of detached double garage and store incorporating 3 dormers to west roof slope providing rooms above. (C of L allowed)

Withdrawn

06/1108/A Samonsi, Southfields, Park View Road - variation of condition 1 on permission granted under TA/2006/1108 to allow extension of time period for construction of screen wall.

07/614 The Warren, Church Road - demolition of existing dwelling. Erection of 2-storey dwelling with roof accommodation.

07/704 Little Oaks, Park View Road - erection of first floor side extension.

APPENDIX B

JUNE 2007

Gold Account
VAT reclaimed £622.81
Balance as at 31 May 2007 £61,239.98

Transfer from Gold to current 28/6/07 £1,000.00

Expenses to be paid:
Karen Newman Wages & Expenses £504.40
Village Hall Rent for June £14.62

Expenses for the month £519.02

Balance £1,072.16