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 | Woldingham Parish Council Minutes - July 2005 |  |
| MINUTES of a Meeting held at the Village Hall, Woldingham on 28 July 2005 at 7.30 p.m. Present: Jeff Jeffery; Colin Packington; Jill Meekings (Chairman}; Bobby Johnson (Vice Chairman); Maggie Bantick; Sally Marks (arrived 7.50pm); Rodney Fuller Also in attendance: Karen Newman – The Clerk 1. Apologies: Cllrs Moylan, Batterbury and Cllr Richard Butcher. 2. Minutes: The Minutes of the meeting held on the 30 June 2005 had been circulated and were signed by the Chairman as a correct record subject to the following amendments:
3. Declarations of Interest: No declarations of interest. 4. Matters arising: No matters arising. 5. Planning Matters: a. A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group excluding No. 12 Welcome Cottages. Appeals: Current: a. Land r/o Gable Cottage, Station Road - 9am 16 August b. Park Mews, Marden Park - 1.15pm 16 August Cllr Bantick advised that she will be attending both of the appeals and asked for a volunteer to accompany her. Cllr Jeffery mentioned that he did not feel that the Park Mews appeal comes under the terms of reference of fast tracking appeals and asked for a letter to be sent to Bristol and TDC to ask for justification why it has been included. It was agreed that Cllr Bantick would telephone TDC first to ask for justification. The Chairman advised that she had been sent a letter re Hurst Place which she passed to Cllr Bantick. b. Infringements: Cllr Packington read through the Infringement report which had been circulated to all Councillors before the meeting. Various infringements were discussed. Cllr Packington mentioned that at the last meeting he was asked to write to Peter Ainsworth re Springfield and advised that we had received a reply. Mr Ainsworth advises that he has written to Mr Evans at TDC on the Parish Council’s behalf and requests sight of the Inspectors Report. The Chairman asked whether Mr Lawrence of TDC was aware that the Parish Council had contacted Mr Ainsworth and asked for a letter to be written advising him that this had been done. Action: Clerk to send Mr Ainsworth Inspector’s Report. Heathdown, The Ridge: Cllr Jeffery advised that he had spoken to the owner and had suggested that they look at their boundary as the fence looks like it has been put up on the boundary which therefore leaves no room for laurels to be planted in front of it. Cllr Bantick advised that a planning application has come in for the land at the rear of Roseacre and concerns were raised as to the vehicular access to this property. Cllr Marks advised that she would contact Highways Department and report back. Action: Cllr Marks to contact Highways Department
c. Local Development Framework: The Chairman advised that a Consultation document had been received and Cllrs Moylan, Johnson, Marks, Packington, Bantick and the Chairman met on Monday 4 July to fill out the questionnaire. The Chairman advised that a reply had been received from Paul Newdick of TDC thanking the Parish Council for taking part and that their views will be considered.
6. Finance: a. Payments: The payments as Appendix B were signed and approved. b. Payments to Village Shop: item now void.
7. Highways & Rights of Way: a. Highways Monitoring and Reporting: Cllr Fuller advised that he had received no reports this month but had a meeting along with Cllr Jeffery with Alan West. Cllr Jeffery advised the meeting that he had discussed with Mr West all the outstanding issues. Cllr Johnson asked whether anything has been done about the Island in Slynes Oak Road and Cllr Jeffery advised that the Island has been trimmed but Mr West has not yet been in contact with the Parks Department on advice on what plants to plant. Cllr Packington expressed concern again that the kerb dislodged at the bottom of the footpath on Church Road was still outstanding when this had been reported 2 months ago. Cllr Marks asked for a list of all items outstanding to be sent to her and she will chase. Action: Cllr Fuller to give Cllr Marks list of all outstanding items for Cllr Marks to chase
b. Service Road: Cllr Packington advised that the road is now completed and we have a Certificate of Completion. The Chairman mentioned that invoices have now been sent out and monies have been received. Letters have also been received which need addressing. Cllr Packington advised the meeting that Churchills had contacted the Parish Council over purchasing a right of way for each of the six flats and this was in the hand of the solicitor. Cllr Packington also advised the meeting that he is in the process of obtaining written estimates for the tree works required and that no progress had been made on the road markings as Cllr Batterbury is now away and will report back at the next meeting.
Action: Clerk to contact PC Kevin Smith c. Footpaths & Bridleways: Cllr Packington advised that he had received complaints concerning the Right of Way on Footpath No. 37 Park View Road to Church Farm Field. Cllr Packington asked for the Clerk to send the standard letter to the list of householders which he will send her. Action: Clerk to send letters to Householders re Footpath No. 37 Cllr Bantick mentioned that the path behind Model Cottages was very overgrown and after a discussion it was agreed that this was part of the Glebe. Cllr Bantick will contact the Glebe. Action: Cllr Bantick to Contact The Glebe re the overgrown footpath behind Model Cottages 8. Reports:
9. Miscellaneous Matters: a. Airports: nothing to report b. Village Design: Cllr Jeffery advised that the consultation period was now over and he had had a meeting with Tandridge All amendments had now been agreed and he had e-mailed TDC with a couple of comments. Cllr Johnson advised that the costing re printing falls within budget. c. Newsletter: Cllr Johnson advised that she had obtained 3 costs and it was agreed that the best cost would work out an extra £55 for 2 colours which was unanimously agreed by all Councillors. The Chairman mentioned that the contact will need editing and asked for all Councillors to think about content for the newsletter for the next meeting. d. Recycling: Nothing to report. e. Post Office: Nothing to report. Cllr Jeffery advised that the negotiations for the shop had fallen through and that the lease had been extended. f. Litterpick: Cllr Packington advised that the document on “How to run a litter pick” was for internal use. The next litter pick will be on 24 September and Cllr Packington asked for assistance in getting things together and Cllrs Johnson and Jeffery volunteered. g. Road Group: Cllr Jeffery advised that the article had now appeared in the Surrey Mirror. Comments will be circulated and a response agreed over the next few weeks. h. Security: The Chairman advised that there are 10 volunteers to be trained up for using the speed gun. The Chairman also advised that she had left 2 messages with Steve Bulled but has not received any response. Will contact him again and report back at the next meeting. i. Woodlea Parking: Nothing to report - ongoing. j. Trafalgar Day: Cllr Packington read out an article to all Councillors to agree for the Magazine. k. Station Parking: Nothing to report. 15 l. PC Clinic: The Chairman suggested that she felt the Parish Council needs to be more visible and suggested that once a month a ‘meet and greet’ should take place in the Crescent for an hour. It was agreed that these ‘clinics’ would take place the Saturday before the Parish Council meeting - the first one being Saturday September 17 10am. m. Police Meeting: The Chairman mentioned that in the beginning it was agreed that the Parish Council would pick up the cost of the first few meetings. All Councillors agreed that the sharing of the room ie. Having the police meeting in the same room as the Parish Council meeting worked and the Clerk will make the necessary arrangements. n. Noisy Neighbours: The Chairman advised that she had received correspondence about noisy neighbours in Lunghurst Road. The Chairman asked the Clerk to contact Paul Barton to clarify what the procedure is re the Emergency Service Helpline ie how many complaints they need to have before any action is taken. o. Funding from Learning & Skills Council: The Chairman had circulated before the meeting the correspondence received from Vicky Stevenson re possible funding and it was agreed that the Clerk would make contact re speed guns, village shop and post office.
10. Meetings to attend The Chairman advised that a letter had been received from Cater ham-on-the-Hill Parish Council re the next ESPLG meeting in October and a discussion took place whether Woldingham felt that they should remain in the group. It was unanimously agreed that a reply would be sent saying the Woldingham Parish Council withdraws from the ESPLG Group. 11. Correspondence: The Correspondence folder for the month was circulated to all Councillors during the meeting. 12. Any Other Business: a. Diary: All Councillors completed diary dates for August. b. Cllr Johnson advised that she had been sent the Consultation Document from the North Downs Trail. Cllr Johnson read out to the meeting the 3 areas on which Parish Councils are asked for their input. It was agreed that the Clerk would contact and ask for clarification on how Parish Councils should be helping in these 3 areas. c. Cllr Packington mentioned that he had e-mailed all Councillors re the notice board on the green. All Councillors agreed that they preferred the lighter coat of Sadolins and a volunteer will be found to rub down and varnish the notice board. d. Cllr Packington asked for thanks to be given to the Horticultural Society for their care and weeding in looking after the Roses in the Crescent and for the plant display on Platform 1 at Woldingham Station. Meeting finished at 9.35 5 members of public present Next meeting 25 August 2005.
WOLDINGHAM PARISH COUNCIL Gold Account Balance as at 28 July 2005 £10,645.77 Savings Account Monies paid in from Park & Bailey re Service Road £352.36 Transfer on 27/7 £1,000.00 Karen Newman Wages & Expenses £453.50 Colin Packington Expenses re Gangers Hill Car Park Plans £8.00 Village Hall Rent £12.15 Hobart Paving Company Limited £1,359.61 Expenses for the month £1,833.26 Balance £2,094.39 Trafalgar Celebrations Monies paid in from Woldingham Magazine £500.00 (Loan) The Firework Company £470.00 Village Design Account Balance £3,584.27 | ||
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