DRAFT MINUTES of a Meeting held at the Peace Hall, Garden Village, Woldingham on 27 July 2006 at 7.30 p.m.                                           

Present:           Bobby Johnson (Acting Chairman); Michael Batterbury; Bill Williams; Colin Packington;  Jeff Jeffery; Karen Newman (Clerk)

1. Apologies: Cllrs Meekings, Moylan, Fuller and Marks

2. Minutes: The Minutes of the meeting held on the 29 June 2006 had been circulated and were signed by the Acting Chairman as a correct record.

3. Declarations of Interest:

            Cllr Jeffery - Fairview

            Cllr Williams - Bramble Shaw and Highcombe

4. Matters arising: No matters arising.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. 

b.    Infringements: Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting. 

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.      Statement of Assurance: The Acting Chairman read through the statement of assurance and all Councillors agreed that all items had been carried out and voted ‘Yes’.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  In Cllr Fuller’s absence there were no reports. 

b.         Service Road: Cllr Packington advised that he had been in contact with Richard Coles, Waste Enforcement Officer with regard to the getting the abandoned vehicles uplifted from the Service Road.  Cllr Packington gave thanks to Mr Coles for all his hard work. The Acting Chairman advised that the outstanding invoice had now been paid.

c.         Rights of Way: Cllr Packington advised that he had written to Tandridge District Council re the broken boundary post on the green - which is now being replaced.  The Upper Court Road name sign board at the junction with Southdown Road be restored and at the North end of The Crescent has asked for the current name board to be lowered to increase safety at this road junction. 

Cllr Batterbury advised that he has a definitive footpath Map from Tandridge District Council.

d.         Slines Oak Island: Cllrs Jeffery and Packington confirmed that they have spoken to Mark Harding who is going to arrange a meeting between Surrey Highways Engineer, contractor and the parish council in the near future to discuss the way ahead.

8.  Reports:

a.         Village Hall Committee: Cllr Jeffery reported that 3 quotes have been received to repair and redecorate the outside of the building and hopefully this work will be carried out shortly.  Cllr Jeffery advised that he was committed to look around for grants.  Cllr Jeffery advised that one regular user had resigned from the committee and there still was the continuous problem of lack of maintenance and cleaning.

b.         Biggin Hill Consultative Committee: Cllr Batterbury advised that he had attended the Consultative Committee meeting on the 19 July.  Cllr Batterbury mentioned that if you telephone to make a complaint over aircraft noise then once the aircraft is identified, if it is not on the Gatwick slot you will then receive a report 7 - 10 days after making the complaint.  Cllr Batterbury advised that the Parish Council has been invited to visit Biggin Hill to see what they do.

c.         TDC Flood Risk Assessment: Cllr Williams confirmed that he had replied on behalf of the Parish Council.

9.  Miscellaneous Matters:

a.      Airports: covered above.

b.     Recycling: Cllr Batterbury reported that he is still looking at the Surrey Waste Plan and hopes to get a response in by the 18 August.  Cllr Batterbury confirmed that there are 2 trial areas for plastic; Warlingham and South of Tandridge.

            Cllr Williams advised that with regard to finding a new site for the Waste Depot he noticed that there was a field on the left before Knights at Chelsham.  Cllr Packington advised that this was the Old Croydon Cemetery.

c.         Post Office/Village Shop: The Clerk confirmed that the letter had been sent to Mr Amin.  Cllr Jeffery confirmed that as yet there is no postmaster.

d.         Litter Pick September 30 - Cllr Packington advised that at the next meeting he will be drawing up a list of teams.

e.         Road Group: Cllr Jeffery mentioned that all Cllrs had received the e-mail note from Highways.  The Acting Chairman asked whether the Parish Council would consider purchasing an display speed sign for £8,500 with grants available from the police force.

f.          Security:  Cllr Jeffery advised that he had been informed that the Camera was back in Church Road.

g.   Christmas Tree/Decorations: Cllr Batterbury advised that there is an electrical supply on the Green near to a suitable tree.

h.   Proposed Merger of Police: The Acting Chairman thanked Cllr Williams for his effort and the Clerk confirmed that a response had been sent.

i.    Parking: Acting Chairman advised that as from October 2006 SCC will be responsible for putting in lines and subcontracting TDC to police it.  It was agreed to write formally to Derek Poole re parking regulations to push for 2 hour parking in the crescent.

      Action: Clerk to write letter

j.    WA Liaison: The Acting Chairman advised that she had asked for this particular item to go on the agenda after receiving correspondence from Martin Barnet - who had asked whether 2 people from the WA could attend the PC’s planning meeting.  It was agreed that liaison with the WA would be on an adhoc basis.

K.   Website:  The Acting Chairman read out an e-mail from The Chairman asking for £350 in order to purchase new software for the website.  It was agreed that this payment would go ahead.  It was agreed that other Village websites should be looked at to see how they are run and are funded and it was agreed that this would be investigated.

10. Meetings to attend

Planning Work Group 8 August 7.30pm - Warren Barn Farm

11.  Correspondence:

Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for August.

b.         The Acting Chairman advised that the PC had been in contact with Marius at the Woldingham Village Club to see whether they would be interested in getting together for an annual summer event.  The Acting Chairman asked all Cllrs to think of ideas for discussion at the next meeting.

c.         The Acting Chairman advised that she had been in contact with the ombudsman and had received the relevant form which was handed to Cllr Jeffery.

d.         Cllr Batterbury advised that a drawing had been prepared by David Chapman on Meadow Way, Northdown Road and they are now arranging to have a meeting with their architect.  Cllr Batterbury asked for a thank you letter to be sent to David Chapman.

e.         Cllr Jeffery asked whether EDF Electricity could be contacted to ask them to paint their transformers green or brown.

f.          Cllr Williams mentioned that he had a few ideas for the Welcome Pak and it was agreed that he would contact Margaret Norris to receive a copy before commenting.

Meeting ended at 9.37 and was attended by 4 member of the public.

APPENDIX A PLANNING : WOLDINGHAM PARISH COUNCIL

06/772  Woodcrest, Lunghurst Road – extend 2 rear dormer windows and provide ‘Juliette’ style balconies. - No objection

06/328  Fairview, Nortthdown Road – retention and completion of land regarding operations to form terraces. - No objection

06/941  Rosewood, Upper Court Road – demolition of garage/workshop,  erection of single storey side/rear extension and first floor/2-storey side extension incorporating garage - No objection

06/952  Bramble Shaw, High Drive – erection of 2-storey rear extension and first floor/extension over garage. - No objection

06/841  Highcombe, Long Hill  -  demolition of kitchen extension, garage and outbuilding of 2-storey extension linked to triple garage with accommodation over and attached single storey swimming pool enclosure. - No objection

06/974  Heroncroft,  Southdown Road  -  erection of 2.1 metre high entrance gates and brick piers. - Object

06/996  Pedlars Wood, Church Road  -  erection of single storey extensions to south and east elevations and 2-stlrey bay window to west elevation. - Object

06/1003  Chaldon Farm, Gangers Hill, Godstone  -  demolition of conservatory and side porch.  Erection of part 2-storey/single storey extension to west elevation.  Erection of single storey extension to east side and rear elevation and erection of 3 front and 3 dormer windows to main roof slopes. - No objection – letter sent regarding strict adherence to the use of matching materials

06/689  Ashcroft, Slines Oak Road – erection of conservatory to rear elevation - No objection

DECISIONS BY TDC UNDER DELEGATED POWERS

Approved

06/635  Down End, Lunghurst Road  - erection of single storey side/rear extension with pitched roof over and 2 dormer windows to rear roof slope erection of triple garage.

06/650  Sunnyridge, The Ridge – erection of single storey rear extension. 

06/661  Churchwood, Butlers Dene Road – alterations to front and rear elevations incorporating changes to window sizes, replacement of timber cladding with tile hanging  and application of render over brick walls. ( certificate of lawfulness for a proposed development)

06/560 – West Stables, Marden Park -  erection of single storey extension

06/807 – Northdown House, Northdown Road – certificate of lawfulness granted

REFUSED

06/505  Park Mews, Marden Park – change of use from agriculture to mixed agricultural use and residential use, the residential use confined to the stables building and defined cartilage.

06/677  Holmwood. Park View Road – erection of 1.8m high railings to front boundary with pair of double vehicular access gates supported by 2.3m high brick piers. 

INFORMAL HEARING

05/1106 Land rear of Roseace, Station Road  - erection of detached 4 bed dwelling with attached garage double garage.

To be held in the council offices at 10.00a.m. on 10^th October 2006

APPENDIX B: WOLDINGHAM PARISH COUNCIL

JUNE 2006

Gold Account

Balance as at 29 June 2006                                                £41,247.82

Monies Paid In

Mr Blackburn re service road                                               £410.13

Expenses to be paid:

Karen Newman Wages & Expenses                                     £484.21

Jeff Jeffery Expenses                                                          £15.60

Viking Direct                                                                        £36.16

Expenses for the month                                                    £535.97

Balance                                                                             £2,234.30