Present:           Bobby Johnson (Acting Chairman); Jeff Jeffery; Sally Marks; Colin Packington; Michael Batterbury; Rodney Fuller; Karen Newman (Clerk)

1. Apologies: Cllrs Moylan, Williams and Meekings

2. Minutes: The Minutes of the meeting held on the 28 June had been circulated and were signed by the Chairman as a correct record.

3. Declarations of Interest;:

• Cllr Marks - member of another authority Surrey County Council
• Cllr Johnson - Company Secretary of Woldingham Magazine
• Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com
• Cllr Packington - Forest Ridge/Edgehill, Park View Road
• Cllr Fuller - re potential storage

4. Matters arising:

Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the August meeting.

Slines Oak Island - Cllr Jeffery advised that no progress had been made on the Island as he was still waiting for the Community Gang  to clear the area before works can commence.  A vote was taken and carried for the works to be carried out at a cost of £791.

Community Gang - Cllr Marks advised that a new rota will now be drawn up due to flood damage.

Improved Signage - Cllr Jeffery has sent a ‘spec’ to the firm and will advise of the exact costings at the August meeting.  He advised the meeting that this would be a Winter project.

A resident brought to the Parish Council’s attention that the Millennium Fund were looking into paying for a sign for the Green.  Cllr Jeffery will contact Lyn Dunn in this respect.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.   Cllr Johnson asked whether any Councillor had removed the plans for The Warren as they have been taken down from the Village Hall.  It was agreed that the Clerk would write to the owner asking him if he has a copy of his plans for our records. Action: Clerk to write letter

b.     Infringements:

Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting. The Council agreed that a letter should be sent to the Lingfield Office of Robert Leach advising them that Springfield does not have the benefit of a sand school as described in their paperwork. Action: Clerk to write letter

Cllr Packington also advised that Willow Tree Farm has affixed a post box to the directional  post situated at the corner of BW92 with Woldingham Road at Chalk Pit Lane junction with The Ridge.  It was agreed that the Clerk should write to Highways and Bob Evans of TDC to let them know of this situation. Action; Clerk to write to Highways and TDC

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.     Quarterly Accounts:  The Council gave thanks to Clifford Catt for producing the accounts and voted to accept the accounts.

c.      Flowers: Thanks were given to Caroline Batterbury for the beautiful flower display and noted that the bill for the flowers was still to come.

d.     Cllr Johnson asked that the ’Future Projects’ suggestions from the APM be put on August’s agenda and asked the Clerk to e-mail the feedback to all Councillors for consideration at the August meeting. Action: Clerk to e-mail list

7.  Highways & Rights of Way:

a.  Highways Monitoring and Reporting:  Cllr Marks mentioned that she has reported the desegregation of Northdowns Road.  Pavement outside of Gable Cottage has deteriorated.  Cllr Johnson advised that the pavement from Woldingham Station to TDC car park has been asphalted.

b.  Lorries off Rural Roads Meeting - 4 September Normandy Village Hall at 7.30pm - a discussion took place and it was agreed that Cllr Williams would be asked to attend to represent the Parish Council.    

8.  Reports:

a.  New Neighbour Meeting: Cllrs Marks, Batterbury and Williams attended and reported that there was a very good turnout and atmosphere.

b.  Meeting with Roger Archer Reeves of SCC: Mr Archer Reeves failed to turn up to the meeting and this has now been rearranged for the 28 August.

9.  Miscellaneous Matters:

a.  Airports: Cllr Johnson asked Cllr Batterbury whether he gets hold of the quarterly minutes of the ‘Consultative Committee’  and requested that he did so which will keep the Parish Council up-to-date with developments at Biggin Hill.  Cllr Batterbury advised that a resident has been sending regular aircraft reports and Cllr Batterbury advised that he would be willing to work on behalf of the Parish Council. Action: Cllr Batterbury to obtain a copy of the minutes of the meeting

b.  Recycling: Cllr Batterbury advised that he sold the rest of the composters on Village Day and handed the Clerk a cheque in the sum of £48.  Clare Brown and Rob Luck of TDC attended on the Day and were kept very busy all day.

c.  New Parking Restrictions:  Cllr Marks advised that she has requested that the yellow lines be extended into the Station Car Park and confirmed that in future all lines would be painted in primrose yellow.  Cllr Jeffery raised the new timings and costings at the station.  It was agreed that the Parish Council would write to Cllr Gordon Keymer leader of TDC to express our concern at the changes and the fact there was no consultation with the Parish Council. Action: Clerk to write to Gordon Keymer

d.  School Parking: Ongoing nothing to report

e.  Village Event: Cllr Johnson read out a report from Cllr Moylan in her absence:
‘An impressive display of what our Village can do. Well Done Woldingham! The village looked as normal on Friday morning and was transformed on Saturday. By Sunday midday, you would not have known that anything had gone on! Looking over the photos and seeing the variety of exhibits and attractions, and the pictures of peoples faces, clearly enjoying themselves is enough to lift anyone’s spirits in this day and age. There have been reports of the balloons being found in Felixstowe and surrounding areas! We have yet to choose a winner. (that will be this weekend).

The wonderful part of this event has been the number of people who have said how they enjoyed the day and how so many of them saw friends and neighbours they hadn't seen for years. We need more excuses to come out of our homes and get together! There is still money coming in and final figures to be calculated, but we estimate that the day raised around £6,500 for the Children's Unit at the Royal Marsden. Very impressive as this was not intended primarily as a fundraiser. Please encourage people to view the photos via the link on the Woldingham website.  We would also appreciate feedback so that the next one will run even better.’

The Acting Chairman gave thanks to the organisational skills of Cllr Moylan and thanked all members of the Parish Council for their contribution.

f. Community Gang: Covered above

g. Improved signage: Covered above.

h. No Cold Calling: The Acting Chairman advised the meeting that the Parish Council was surprised to find out that we can not have the No Cold Calling Packs with out signs and it was agreed that the Cold Calling Initiative should be placed on the ‘back burner’ until we see the consequences of the new speed signs around the village at the end of the year. A vote was taken and agreed that the Cold Calling Initiative would be looked at after the new speed limits had come into place.

i.  Bike Rack: The Clerk advised that she had received no response from Mr Amin.  Cllr Jeffery advised that Mr Amin spoke to him on Woldingham Day and advised that he did not want a bike rack on his property as he was proposing to put out tables and chairs.  It was agreed that Cllr Jeffery would speak to Mr Amin to show him the drawings of the proposed cycle block to see whether he would be willing to change his mind.  The Parish Council agreed that two cycle blocks would be placed near the notice boards and seating area on the grassed side of The Crescent.

j. Storage: The Acting Chairman asked Cllr Fuller to provide dates so that a meeting could be set up to progress this matter on site.

k. Christmas Lights: Cllr Jeffery advised that he wished to purchase 3 x 10 metre lengths.  A vote was taken against the purchase of more lights.   Cllr Fuller suggested that a tree be sourced and planted on the Green (near the trough) for use in 3 - 4 year’s time.  Action Cllr Fuller to source tree and cost.

l. Survey of Hedges: Cllr Fuller expressed concern about hedges encroaching the pavements and Cllr Marks advised that she would bring up this problem with Roger Archer Reeves.

m.Village Information Packs: The Acting Chairman advised that the Village Website is to be up-dated giving links for new residents to source useful information.

n. Code of Conduct: A vote was taken and carried that Woldingham Parish Council would accept the Model Code of Conduct.  The Clerk reminded all Councillors to sign their forms as soon as possible.

o. Village In Bloom: A letter had been received from Ian Flanagan suggesting that a representative from each road is needed to progress the idea.

10. Meetings to attend:

Roger Archer Reeves rearranged 28 August

LORDS - 4 September - Cllr Williams to attend

11.  Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for August.

b.         Cllr Marks advised that Ferrers was up for sale again and that the fence was down once again.

Meeting ended at 9.40 pm and was attended by 2 members of the public

Appendix A

Recommendations of planning group:

07/955 1, Church Road - change of use of garage to habitable room. No objection

07/956 Wheatfields, Marden Park - erection of single storey side extension. No objection

07/944 Spinney Corner, Church Road - erection of first floor side and rear extension over existing flat roof and garage. No objection

07/722 Grasmere, Northdown Road - erection of 1.2m high chain link fence to front boundary. No objection

07/1030 Copper Beech, Station Road - erection of single storey side extension. Objection

07/1083/TPO 7 Beulah Walk - fell 1 ash and crown reduce 1 ash by 25%. No objection

07/1028/TCA Beech Cottage, Northdown Road - fell 1xbeech to rear of property. Property in conservation area - TDC asked to look carefully at this application to fell a mature tree!

07/846 Westview, Southview Road - erection of pool cover (certificate of lawfulness for a proposed development)

07/1129 Orchard Farm, Nethern Court Road - demolition of garage. Construction of underground car port.

Decisions by TDC under delegated powers

Approve

07/861 Lunghurst Rise, Lunghurst Road - erection of single storey extension to east elevation.

07/703 Southdean, Northdown Road - formation of new access with gates and fence to front boundary and erection of single storey rear extension and dormer windows to rear roofslope.

07/847 Langley Dene, Park Ley Road - retention and alteration of garage.

07/839 Tanglewood, Lunghurst Road - demolition of store room. Erection of pitched roof over garage. Formation of crossover to Lunghurst Road and leveling of land to rear garden.

07/09 Westbury House, Butlers Dene Road - erection of porch to front elevation

Refuse

07/802 Wychwood, Upper Court Road - erection of conservatory to rear elevation.

APPENDIX B
JULY 2007

Gold Account
Balance as at 26 July 2007 £60,237.98

Expenses to be paid:
Karen Newman Wages £434.40
Expenses £76.00
Canby Bags (cheque payable to Liquidity Ltd) £352.50
£862.90
Monies paid in:
Village Design Statement £3.50
Woldingham Bags (250) £375.00

Expenses for the month £484.40

Balance £587.14