MINUTES of a Meeting held on the 26^th August 2004 in the Village Hall, Woldingham commencing at 7.30 p.m.

Present:                       Mr Jeff Jeffery (in the chair);  Mrs Julie Moylan;  Mrs Bobby Johnson;  Mr Colin Packington;  Mr Michael Batterbury;  Mrs Sally Marks; Mrs Maggie Bantick

 In Attendance:             Mr John Sandiford ( Acting Clerk), Mr Richard Butcher (Tandridge DC Councillor),

Apologies:                   Mrs J Meekings and Mrs K Newman (Parish Clerk)

1.     Minutes:

The Minutes of the Meeting held on the 29th July 2004 had been circulated and were approved and signed as a correct record.

 2. Declaration of Interests – None

 3. Matters Arising:

(a)   Footpaths & Bridleways: Cllr Bantick reported that the hedge in question had been cut without the necessity for a letter.

 4.  Planning Matters 

(a) Current Applications: A copy of Appendix A had been circulated to all members before the meeting and the recommendations of the Planning Group were ratified. It was agreed that the Planning Group would meet on 7^th September to discuss the current planning applications.

(b) Local Development Framework: Representations relating to the Framework were required by December. The Woldingham Association would be finalising its submissions at a meeting on 14^th September and it was agreed the Planning Group would meet on 20^th September to discuss the Associations’ submissions and consider whether any further representations were to be made by the Parish Council. The matter would then be discussed at the September Council meeting and a decision made as to the action to be taken.

(c) Infringements: Cllr Packington reported on the position with regard to outstanding matters as follows:-

(1) Broomfield Stud: Tandridge had indicated that an enforcement notice had been issued on 3^rd August and would effective from 14^th August.

(2) Mr Drea’s Property on BW92: This was still being considered but there seemed to be doubt as to whether any action would be taken because of photographic evidence in Tandridge’s possession. It was agreed that Tandridge should be asked where the photograph came from.

(3) Park Mews: Tandridge stated that the effective date for enforcement was mid-August.

(4) Whistlers Steep: Applications for house extension and garage now approved but TDC are minded to commence enforcement proceedings to seek removal of rebuilt outbuilding, track and earth moving in fields.  New owner to be located, Cllr Packington to contact Land Registry.

(5) The Holm, Station Road: Minor alterations to openings to main house appear acceptable, but awaiting site visit from TDC.

5. Finance

(a) Payments: The payments listed in Appendix B were approved. In addition, approval was given to the payment of £150 to the Village Hall being the agreed consideration payable for the public use of the Hall’s car park whilst work was being carried out to the Crescent.

(b) Planning Advice: Discussion took place concerning the procedure to be adopted when it became apparent that professional advice would be required in connection with planning appeals. Cllr Johnson expressed the view that the Parish Council needed to obtain an estimate before such expenditure was entered into. It was agreed that this was a matter to be looked into in order that proper allowance could be made in the Budget.

6. Highways & Rights of Way

(a) Highways Monitoring & Reporting: In the absence of Cllr Fuller, there was no report but Cllr Marks confirmed that the white lining along Halilloo Valley Road would be carried out shortly

(b) The Crescent: Cllr Batterbury circulated a report detailing the progress since the last meeting and indicated that he was very very pleased with the way the work was being carried out. He considered that an additional dropped kerb was required for use by the handicapped and the contractors would instal this, probably with no additional costs, once they received formal instructions from Surrey Highways. It was agreed that a letter of request for the dropped kerb should be sent to Charlie Marsh and Cllr Batterbury indicated he would draft the letter for the Clerk to send.

(c) Service Road: Cllr Packington reported that he had been given to understand that Marshalls would be proving a quotation but he had now been informed that they did not wish to quote. He would endeavour to obtain a quotation from another firm.

7. Reports

(a) Woldingham Assoc/Parish Council Liaison Meeting: Cllr Packington agreed to distribute copies of the minutes of the last meeting to all members.

8. Miscellaneous Matters

(a) Airports: Cllr Johnson indicated that next Flightpath meeting would take place on 2^nd September. She also indicated that a stray flight on 3^rd August at 10.20 a.m. had been reported to Gatwick and she had been supplied with the flightpath details. Gatwick had promised to investigate. She intended to ask at the Flightpath meeting whether similar information could be obtained from Biggin Hill.

(b) Village Appraisal: The Chairman reported that, following the fulkl discussion at the last meeting, there was nothing further to report.

(c) Village Design: Cllr Johnson confirmed that she would stress the importance of the representations to be made with regard to the Local Development Framework (LDF).

(d) Viewpoint, Ridge Road: The Chairman reported that the seat had been installed and the work was more or less finished. He considered that everything was looking very good and indicated that a formal Opening ceremony would be arranged.

(e) Security: The Chairman indicated that Neighbourhood Watch were trying to recruit members.

(f) Newsletter: Cllr Batterbury indicated that he hoped the next edition would be available at the end of next week.

(g) Recycling: Cllr Batterbury reported that he had purchased  15 Compost Bins from Tandridge and these would be sold at £17.00 each at the Horticultural Show on 11^th September.

(h) Post Office: Nothing to report.

(i) Road Group: It was noted that Charlie Marsh was preparing a report for the Tandridge Local Committee on Local Speed Limits. This would be presented at the Committee’s next meeting on 1^st October and it was agreed that consideration would be given to any petition in relation to the matter once the terms and recommendations of the report were known. It was also noted that a speed census was to be carried in Northdown Road during October.

(j) Station Parking: The meeting with Tandridge would take place on 21^st September. The Chairman indicated that he thought that there was a strip of land that could be incorporated into the layout, there producing more parking spaces and it was agreed that the site should be re-measured. It was noted that a charge was now being made for Saturday parking in the Railway car park.

(k) Dog Waste Bins: Cllr Batterbury had identified 3 sites for bins in the Crescent which were agreed. A letter would be sent to Tandridge asking for the bins to be installed at the sites.

(l) Woodlea Parking: A reply was awaited to the letter written to the School.

(m) Litter Picking: Cllr Packington outlined the arrangements for the Village Litter Pick to take place on 11^th September and these were agreed. He indicated that about 50 people were required to ensure full coverage of all roads in the village and appealed to members to encourage participation from as many villagers as possible.

9. Meetings to Attend

(a) Tandridge DC Handyperson Scheme Launch: 16^th September -  Cllr Marks to attend.

(b) Affordable Village Housing Seminar: 16^th September

(c) Surrey Heritage Conference: 22^nd September – Cllr Packington to attend.

(d) Tandridge Community Safety Partnership Natural High Tour: 22^nd September

10. Correspondence: The Correspondence file for the month was circulated during the meeting.

11. Any Other Business

(a) Slines Oak Road Island: Cllr Johnson asked if any action was to be taken. The Chairman said that he wished to see this adopted as a project in the near future.

(b) Crime: Cllr Marks drew attention to a mugging that had occurred in the village on 12^th August and said she was very concerned at the apparent inaction on the part of the Police. She felt that this was a matter to be raised at the next PCPG meeting.

(c) Surrey Highways: It was noted that Charlie Marsh would be retiring shortly and Simon Nielson would succeed him.

(d) Illegal Dumping: Cllr Marks mentioned that there were problems with dumping at Tillingdown.

(e) Service Road: Cllr Batterbury indicated that he felt that rubbish required clearing. Cllr Packington indicated that this would be dealt with as part of the contract.

12. Diary: The September diary was passed round for members to complete.

 The meeting closed at 10.05

There were10 members of the public present for part of the meeting.