Woldingham Parish Council

MINUTES of a Meeting held at the Village Hall, Woldingham on 29 September 2005 at 7.30 p.m.

Present: Jeff Jeffery; Colin Packington; Jill Meekings (Chairman); Bobby Johnson (Vice Chairman); Maggie Bantick; Julie Moylan; Rodney Fuller; Michael Batterbury;

1. Apologies: Cllr Batterbury, Karen Newman (Clerk), Richard Butcher

2. Minutes: The Minutes of the meeting held on the 25 August 2005 had been circulated and were signed by the Chairman as a correct record with the following amendments:

9(h) change from Security Group to the correct title of Woldingham Security Fund and correct spelling to Kia Wnuk.

3. Declarations of Interest;

Cllr M Bantick - Southover, Park View Road
Cllr R Fuller - Nore Hill

4. Matters arising: No matters arising.

5. Planning Matters:

a. A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group with the exception of the land at the rear of Roseacre.

Land r/o Roseacre: The Parish Council objects - first step towards enabling permission of application for new house. The Plan is not accurate and does not show sharpness of bend which renders a new access unsuitable for more than one property. Both properties, Roseacre and that proposed to the rear, could have 3 cars, and as the new access is moved because highways consider the existing on dangerous, a few yards to the north for an extra number of vehicle movements does not make it safer or preferable. The plan does not show the large new garage to Roseacre. Access drive for vehicles to Roseacre 2 would be most awkward, we consider unfeasible for large vehicles.

Southover: As this concerns decisions made long before the Parish Council was formed, it was decided to rely on Tandridge for their interpretation of the history of the appeal to decide whether to withdraw their objection in the light of Counsel’s Opinion.

Appeals: Current:

a. Springfield: Cllr Bantick asked that thank you letters be written to CPRE, Ramblers, Planning Advisor and Richard Butcher for the help that they had given in securing the dismissal of the Springfield, Bridleway 92 appeal.
b. Gable Cottage: Thanks was expressed to Cllrs Batterbury and Moylan for representing the Council at the appeal hearing for Gable Cottage.

b. Infringements: Cllr Packington read through the Infringement report which had been circulated to all Councillors before the meeting. Various infringements were discussed.

It was agreed that Cllr Packington would write to TDC enquiring about the timings for the enforcements to take place regarding Springfield and Drea’s property since the planning appeals had been lost by both applicants

Cllr Packington advised that he would speak to Miss Riddle to ascertain the situation regarding Heathdown, The Ridge.

It was agreed that Cllr Packington would investigate the variations on planning consent of the drainage of the flats in the Crescent from mains drainage to cesspit.

c. Local Development Framework: nothing to report.

d. Woldingham Golf Club: Cllr Johnson advised that the licence hours had been extended with conditions. Friday - Saturday night until 1am, Sunday until 12 midnight. A full report of the conditions will be prepared and sent by TDC.

The Clerk will write to TDC expressing our concern that we had not been informed about the “supper licence” and in future would like to be kept informed of any developments connected to the Golf Club. This is in contrast to Cllr Dalrymple who stated that the Parish Council had been informed at the licence hearing. It was agreed that a letter be written to clarify the licensing process and to understand when the Parish Council should be advised.

e. Nore Hill: The Chairman asked Cllr Fuller whether he wished to leave the room but he declined and brought the Council up-to-date with the current position. Surrey and Environmental Agencies have now visited the site and engineers have asked for a more gentle slope for safety reasons. Surrey have decided that after looking at old plans submitted and provided that the slope was made less steep they would have no objection. Surrey also confirmed that the materials used to fill the holes were already on the farm and only top soil had been imported to smooth over the land. It the specific work was completed, Cllr Fuller had been advised that planning permission was not necessary.

6. Finance:

a. Payments: The payments as Appendix B were signed and approved.

7. Highways & Rights of Way:

a. Highways Monitoring and Reporting: Cllr Fuller advised that he had received no reports this month

b. Service Road: Cllr Packington advised that the sign had been ordered and paid for and was awaiting delivery. The sign will be erected at the entrance to the road.

Cresent: It was agreed that Cllr Packington would write to Surrey Highways re putting 2 hour parking restrictions in the Crescent and a copy to be send to Cllr Marks to set the process in motion.

c. Footpaths & Bridleways: Cllr Packington advised that he would visit Footpath No. 37 to check whether the overgrowth had been cleared. It was agreed that it the overgrowth had not been cut then the clerk would send further letters asking the householders to rectify the problem.

Action: Clerk to send letters to Householders re Footpath No. 37

8. Reports:

a. Enforcement Guidelines 19/9: Cllr Johnson, Moylan and Bantick attend. Cllr Moylan will send a response by October 17. It was agreed that a separate letter to be sent out to all Parishes expressing our concerns that enforcements should be put into place as soon as an appeal fails and a copy of the letter to be sent to Mr S Weigel.

9. Miscellaneous Matters:

a. Airports: nothing to report.

b. Village Design: Cllr Jeffery reported that the document had now been passed by the TDC Committee. Cllr Jeffery confirmed that proof reading had now been completed and the printed document should be available for postage early next month to all Woldingham householders. Cllr Jeffery gave thanks to the Village Design Group with particular thanks to Sue Edwards for all her work.

c. Newsletter: The format of the newsletter was discussed and agreed. The Chairman and Cllr Johnson will contact Councillors to advise on the item and length required.

d. Recycling: As discussed at the litter pick Cllr Batterbury will provide an advisory list on disposal and recycle items.

e. Post Office: Cllr Jeffery reported that no licence had been received and to-date nothing had been decided. Possible financial implications of future support was discussed.

f. Litterpick: The PC gave thanks to Cllr Packington for organising the litter pick. The next litter pick will take place on April 29 2006.

g. Road Group: Cllr Jeffery advised that he is to attend a meeting with Surrey Highways on Monday October 3^rd.

h. Security: The Chairman advised that Training had now started and confirmed that the speed gun and jackets had now been purchased.

i. Woodlea Parking: The Chairman advised that this is an ongoing problem The Village perceives this as a high risk area and the Parish Council will monitor what action the police take during the next 2 months before deciding on further action.

j. Trafalgar Day: Cllr Packington advised that advertising was needed for the Beacon which will be lit at 7.30pm, fireworks commencing at 8pm. All local newspapers will be informed and tickets are available from Park & Bailey. Cllr Packington advised that all tickets had been sold for the Trafalgar Banquet.

k. PC Clinic: The first PC Clinic had taken place on 10 September and all Councillors agreed that this had been a success and would be repeated.

l. “Twinning”: nothing to report

10. Meetings to attend:

Rural Community Workshop 6 October - Cllr Jeffery to attend
Planning Service on the Web 17/10 - Cllr Johnson and Bantick to attend
Flight Path 6/10 - Cllr Johnson to attend

11. Correspondence: The Correspondence folder for the month was circulated to all Councillors during the meeting.

12. Any Other Business:

a. Diary: All Councillors completed diary dates for October.

b. Cllr Packington advised that BIFFA have now been contracted to do a 4 day week starting from October 4 thus avoiding Bank Holiday problems.

Meeting finished at 9.50

5 members of public present

Next meeting 27 October 2005.

Subjects brought up by members of the public

Bridleway 92/enforcement

Police meeting funding

Speedwatch

APPENDIX B

WOLDINGHAM PARISH COUNCIL

Gold Account

VAT payment to 31 July £6,210.21

Transfer from Savings £18,000.00

Balance as at 29 September 2005 £33,855.98

Savings Account

Monies paid in from Churchill Properties re Service Road £268.85

Monies paid in from Millennium Fund Loan £1,000.00

½ yearly precept payment £20,280.00

Transfer from Savings to Gold Account 28/9 £18,000.00

Cheques paid during month

Karen Newman Wages & Expenses

(Including back pay) £523.76

Expenses to be paid:

Village Hall Rent £12.15

Michael Batterbury Expenses £8.38

Karen Newman Backpay £50.00

Unipar Services (speed gun) £861.28

FRS Country Wear (jackets) £63.81

A1 Road Markings £211.50

Colin Packington Litterpick Expenses £19.95

G & G Signs (Crescent) £176.25

SCAPT 1/2yrly Subscription £170.48

Event Insurance Services Ltd £500.00

Colin Packington Trafalgar Expenses £207.45

Expenses for the month £2,281.25

Balance £4,601.52

Trafalgar Celebrations Accounts

Monies Paid in during month

Monies paid in from Millennium Fund Loan £1,000.00

Monies paid in re ticket sales: £1,350.00

Total: £2,350.00

New Expenses:

Event Insurance Services Ltd £500.00

Colin Packington Trafalgar Expenses £207.45

Expenditure this month: £707.45

Old Expenses

Monies paid in from Woldingham Magazine £500.00

(Loan)

The Firework Company (deposit) £470.00

Balance £1,672.55

Village Design Account

Balance £3,584.27

2 Karen Back

3 Jill away

Julie away

4 Rodney away

Michael back

Julie back

13 karen away

14 Rodney back

16 karen back

18 Sally away

Until 20

21 Trafalgar Day

22 Trafalgar dinner

26 Jill back

PC Mtg