MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 28 September 2006 at 7.30 p.m.                                              

Present:           Bobby Johnson (Acting Chairman); Bill Williams; Sally Marks; Colin Packington; Jeff Jeffery; Rodney Fuller; Julie Moylan; Karen Newman (Clerk)

1. Apologies: Cllrs Meekings and Batterbury

2. Minutes: The Minutes of the meeting held on the 31 August had been circulated and were signed by the Acting Chairman as a correct record:

3. Declarations of Interest : Cllr Marks - member of another authority Surrey County Council

4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the October meeting.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group. A long discussion took place re BW92 and it was agreed that the Parish Council would still follow the complaints procedure and then go to the Ombudsman if no satisfactory solution was forthcoming.  

b.     Infringements: Cllr Packington read through the infringement report which had been circulated to all Councillors before the meeting.  Cllr Packington advised the meeting that Cllr Batterbury was concerned about Cherries and had written a report. 

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.     Restated Accounts: All Councillors had been e-mailed the restated accounts before the meeting and voted to accept the alterations to the annual return which the Clerk initialled

c.      Planning Assistant: The Acting Chairman advised that the planning assistant had submitted costs and it was agreed that the Parish Council would pay the sum of £250..

7.  Highways & Rights of Way:

a.    Highways Monitoring and Reporting:  Cllr Fuller advised that he had received no reports.  Cllr Packington mentioned that the pot holes in Station Road had still not been filled. Cllr Marks advised that at the Local Committee Meeting on the 29/9 they will be looking and submitting a speed restriction report which she will report back on at the October meeting.

b.    Service Road: The Acting Chairman advised that the 2006 invoices will be issued in the next few days.  The Acting Chairman also advised that as the Service Road is a private road it needs to be shut for one day during the year.  She mentioned that she had spoken to the Road Group of High Drive who advised that they close the road on New Year’s Eve and New Year’s Day which constitutes as two years.  It was agreed that two cones and a plastic chain would be purchased.  Cllr Marks advised the meeting that she had received correspondence from Mr Blackburn to her in her capacity of Surrey County Councillors asking why he had not been informed beforehand of the cost of the Service Road.  After a discussion it was emphasised to Cllr Marks that she must reply to Mr Blackburn’s letter with her Surrey County Council hat on only.

The Acting Chairman queried about the dumping outside No.6 the Crescent and Cllr Packington advised that he had responded to Deepsound Properties request for a plan and photographs of the area. The Clerk had contacted Deepsound to ascertain when the work will take place and to-date no response had been received so will contact again. 

c. Slines Oak Island: Cllrs Jeffery advised the meeting that the plans are now with Surrey Highways.  It was confirmed that there is £4,000 allocated in the budget for this project.

8.  Reports: Nothing to report.

9.  Miscellaneous Matters:

a.   Airports: The Acting Chairman advised that the next Flightpath meeting will take place on October 2 and Cllr Moylan will attend on the PC’s behalf.

b.   Recycling: Nothing to report

c.   Post Office/Village Shop: Cllr Jeffery advised that he had had a meeting with the PO and it is hopeful that the Post Office will be open for business by the end of November.  The opening date will be publicised within the shop and will be incorporated into the next issue of the newsletter.

d.   Litter Pick September 30 - The Acting Chairman apologised as the wrong date had been published in the magazine.  Cllr Packington confirmed that the litter picks take place on the last Saturday in September and April.

e.   Road Group: Cllr Jeffery advised that he will inform the rest of the Road Group that the new speed proposals are now in the system and are being discussed at the Local Committee Meeting scheduled for the 29/9.

f.    Security:  Cllr Jeffery advised that the Village Shop had suffered a Ram Raid in the early hours of the meeting and that the Metropolitan Police had arrested 4 people in connection with this.  Cllr Jeffery confirmed that Mr Amin will be sharing a burglar alarm with the Post Office once it is up and running and he has been advised to look into bollards being placed along the pavement and security cameras.

g.   Christmas Tree/Decorations: Cllr Packington advised that he has a meeting with EDF Energy on the 3/10.  The Acting Chairman advised that Reverend Charles Bradshaw would be willing to hold a carols evening on either the 18 or 19 December.  It was agreed that the carols evening would be pursued with the idea of holding them in the Crescent this year and that Cllr Batterbury would still produce a budget for next year.

h.   Parking: The Acting Chairman reported that the ’parking survey findings’ had been circulated to all Councillors by e-mail before the meeting by the Chairman. The Acting Chairman read through the Chairman’s proposals and it was agreed to book the Scout Hut on the 24/10 and to write to all residents of the Crescent inviting them to attend to discuss the question of restricted parking.  The Acting Chairman mentioned that a reply had finally been received from Andy Curtis in response to two correspondence to Derek Poole and it was agreed that a meeting would be set up after the meeting on the 24/10.  Cllr Marks suggested that a question is put to the Local Committee at their next meeting.   

i.    Village Event: The Acting Chairman advised that the PC was still waiting for a response from the Village Institute.  The Acting Chairman mentioned that the Head Mistress of Woodlea is keen for the children to get involved and that Maggie Bantick had expressed an interest and ideas and Cllr Moylan will contact.

j.    Summary of Corres. Received: The Acting Chairman advised that the Chairman is keen to get this up and running and confirmed that a correspondence log will be placed each month at the front of the correspondence file.  The Acting Chairman asking that all Cllrs keep a log and send to the Clerk to amalgamate before the PC meeting.

k.   Village Statistics: Cllr Williams circulated to all Councillors a document he had put together and asked for all Cllrs to read and come back to him with any questions.

l.    Newsletter: The Acting Chairman advised that the next newsletter will be published in November and that articles should be no more than 150-170 words.

      Cllr Marks        - road speeds; Cllr Johnson - planning; Cllr Williams - future village projects; Cllr Moylan - village event; Cllr Packington - working in communities; Cllr Meekings - parking; Cllr Jeffery - post office.

m.  Grants: The Clerk had circulated to all councillors before the meeting a list of organisations who had applied for a grant.  The Acting Chairman advised that these grants are for consideration and approval at the October meeting.

n.   Appraisal: The Acting Chairman confirmed that both herself and the Chairman had conducted an appraisal for the Parish Clerk. 

o.   Precept: The Acting Chairman asked that all Councillors think of ideas for consideration at next months meeting.  

10. Meetings to attend:

MacMillan Coffee Morning 29/9

2/10 Flightpath

10/10 Hearing - land behind Roseacre

16/10 Village Hall Meeting

24/10 Scout Hut Meeting re Parking in the Crescent

11.  Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for October.

b.         The Acting Chairman advised the Council that the speed gun needed to be refigured and that the Security Fund had agreed to pay half the costs.  The Parish Council voted to pay the other half of the costs.

c.         Councillor Jeffery asked whether a reply had been received from Hurst Place with regard to the security lighting the Clerk responded that no reply had been received and will chase.

d.         Barrier at the Viewpoint: Cllr Jeffery advised that the barrier at the viewpoint had been broken again and asked the Parish Council to consider replacing the barrier.  It was discussed and agreed that Cllr Fuller would price a substantial barrier and report back at the next meeting.

Meeting ended at 10.32 and was attended by 1 member of the public.

Appendix A September 2006

Recommendations of planning group:

06/1149  1&2, Tillingdown Cottages, Tillingdown Lane –  retention of 2-storey side extension to 1&2 Tillingdown Cottages : No objection

06/1244  Pedlars Fields, Church Road – erection of 3 stables and tack/feed room and retention of vehicular access, drive and turning area : No objection

06/1305  Rosemullion, Northdown Road – erection of dormer windows to rear roof slope and insertion of velux style windows to rear/side roof slopes in connection with loft conversion : No objection

06/1324  Beechwood House, Nethern Court  Road  -  erection of sun room to north elevation: No objection

06/1117  Land at Hillboxes Farm, Marden Park  -  removal of existing mast.  Erection of 15m high telecommunication pole supporting 3 top mounted antennas (total height 17.8m), 3 mast mounted antennas and 1x300mm dish together with associated equipment and meter cabinets enclosed within existing compound : No objection

Decisions by TDC under delegated powers:

Approve

06/1030  19 Beulah Walk  - withdrawn/substituted

06/1040  Edgehill, Park View – erection of 2x2 storey side extensions incorporating front and rear dormers within the  roof slope and erection of 2-storey front extension with associated landscaping.

06/1002  Wayside, High Drive – demolition of side projection erection of 2-storey side extension.

Withdrawn

06/1118  The Woldingham Golf Club. Halliloo Valley Road – demolition of bin store and beer store.  Erection of single storey side extension with staircase over.  Erection of new balcony links together with various external alterations.

APPENDIX B  SEPTEMBER 2006

Gold Account

Balance as at 29 September  2006                                     £41,247.82

½ yearly precept                                                                £17,375

Transfer to Current Account 28/9/06                                    £17,000

Expenses to be paid:

Karen Newman Wages & Expenses                                     £514.40

Woldingham Village Hall                                                       £13.05

Bobby Johnson expenses - stamps                                      £7.00

Colin Packington expenses - copying re litter pick                  £22.78

Expenses for the month                                                    £557.23

Balance                                                                             £1,323.94