MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 27 September  2007 at 7.30pm.

Present:  Sally Marks; Jeff Jeffery (Acting Chairman);  Michael Batterbury;  Rodney Fuller;  Julie Moylan;  Bill Williams;  Karen Newman (Clerk)

1. Apologies: Cllrs Meekings, Johnson and Packington

2. Minutes: The Minutes of the meeting held on the 30 August had been circulated and were signed by the Acting Chairman as a correct record.

3. Declarations of Interest:

·        Cllr Marks - member of another authority Surrey County Council

·        Cllr Fuller - re potential storage and Birchwood Farm Development

·        Cllr Jeffery - Village Hall Committee

4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the October meeting.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.   

b.      Infringements:  In Cllr Packington’s absence the Acting Chairman read through the infringement report which had been circulated to all Councillors before the meeting.  

6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.

b.     The Acting Chairman advised that three requests for grants had been received and these would be considered at the October meeting.   

7.  Highways & Rights of Way:

a.  Highways Monitoring and Reporting:  Cllr Marks advised that improvements were going to be made to Wapses Lodge Roundabout and this project had taken 4 years to get to the top of the list.

8.  Reports:

a.   4 September - LORDS Cllr Williams attended and advised the meeting that it was very well attended.  The first meeting was set up to see whether there was sufficient support and because of the attendance the group has now brought out a Mission Statement and have put together a Steering Committee.

b.   5 September - Planning Forum Cllrs Johnson and Packington to update at October’s meeting

c.   8 September  Horticultural Society - PC Meet and Greet 2.30 - 4.30.  The Parish Council agreed that this was well worth doing.

d.   27 September Steve Cunnah Community Gang Meeting - Cllr Fuller attended and advised that the point of the meeting was to see if the new procedure was working and both sides agreed that the better communication was working.  A new community gang list is to be circulated in the next couple of weeks.  Cllr Marks expressed her delight that Woldingham attended the meeting.

9.  Miscellaneous Matters:

a.   Airports: Cllr Batterbury advised that Alan Simmonds had now received his letter and brief from the Council and had been given all the relevant contact numbers.

b.   Recycling: nothing to report.

c.   Station Car Park:  The Chairman will be meeting with Barbara Saunders on 14 November.

d.   School Parking: The Clerk confirmed that a letter had been sent to the Head of Governors asking for the subject of the turning circle to be placed on the agenda at the next Governors meeting. 

e.   Xmas Event: Friday 14 December.  Nothing to report.

f.    Community Gang: Covered above.

g.  Improved signage: The Acting Chairman advised that a letter had been sent to Lyn Dunn of the Millennium Committee and if a response has not been received by the October meeting then the Parish Council would go ahead with the sign.

h.  Bike Rack: The Acting Chairman advised that Mr Amin  does not want any bike blocks outside of his shop.  Cllr Batterbury confirmed that he has placed an order for  two blocks which will be placed next to the Parish notice board and seating.  The blocks are expected within 10 days.

i.    Storage: Cllr Fuller advised that he had returned the draft contract to the Chairman but the Clerk advised that she had not received this and asked him to resubmit.

j.    Village Information Packs: The Acting Chairman advised that this was ongoing.

k.   Village Hall Refurbishment (Toilets): The Acting Chairman explained that the Clerk had received advice from SCAPT who had advised that the following documents need to be seen from the Village Hall Committee before a grant can be agreed. 1) audited accounts 2) Minuted item - where it was agreed to go ahead with the refurbishment 3) Cost of the project 4) Is the Village Hall proposing to apply for other grants to finance the refurbishment.  Cllr Batterbury asked that a full presentation is given by the Village Hall Committee and that 3 quotes are sourced.  It was agreed to vote on this at October’s meeting providing the relevant paperwork has been submitted.

l.    Tall Pines on the Green: It was agreed that the Clerk would write to Parks Department to ask them to suggest ideas.

m.  Newsletter: All articles need to be in by the 19 October to the Chairman.

10. Meetings to attend:

a) Surry Hills 24/10 - Cllr Jeffery to attend

b) 13/10 Plant Sale - Meet and Greet

11.  Correspondence: Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for October.

Meeting ended at 9.22

3 members of the public present

1 local press reporter

Topics brought up: Highlight planning application;   Hedge at the Crescent

WPC Appendix A

Recommendations of planning group:

07/1470  Highlight, Upper Court Road – demolition of garage.  Erection of double garage with habitable accommodation over.  Erection of new roof to house to include gable and dormer window to front elevation.

Decisions by TDC under delegated powers:

Approve

07/1129  Orchard Farm, Nethern Court Road – demolition of garage.   Construction of underground car port.

07/1170 Huseby, Upper Court Road – erection of bay window and infill of existing jetty to east elevation (cert. of lawfulness for a proposed development)

07/1247  White Lodge, Park View Road – demolition of side additions.  Erection of part 2-storey/part single storey extension to side elevation, single storey side extension and single extension to front elevation.

07/1245  Gabilan House, Park View Road – demolition of garages, stables and pool plant shed.  Erection of outbuilding with retaining wall. 

07/1303 Appleton House, Camp Road – demolition of garage.  Erection of detached double garage.

Requests

06/627 – Land to the R/O Gabel Cottage – hearing to be in front of an inspector as opposed to written submissions.

93/765/D – Oxted Quarry – replanting of Quarry; do not allow the Viewpoint to become obscured by this work.

APPENDIX B

Gold Account

Balance as at 27 September 2007                                      £67,711.80

½ yearly precept paid                                                          £10,057.50

Transfer to Deposit 27 September 2007                               £8,473.82

Paid in August:

ATC Arbour culturists                                                          £235.00                                                         

Expenses to be paid:

Karen Newman       Wages                                                  £434.40

                              Expenses                                              £76.00

Village Hall Rent                                                                  £14.62

Bill Williams expenses: mileage re attending

LORDS meeting                                                                  £31.20

Michael Batterbury re 2 x pre-cast concrete

blocks for bicycles                                                               £57.86

Expenses for the month                                                    £614.08

Balance                                                                             £1,385.92