MINUTES
of a Meeting held at the Village Hall, Woldingham on 27 October 2005 at
7.30 p.m. Present: Jeff
Jeffery; Sally Marks; Jill Meekings (Chairman); Bobby Johnson (Vice Chairman);
Maggie Bantick; Julie Moylan; Rodney Fuller 1. Apologies: Cllrs Batterbury, Packington, and Cllr Richard Butcher 2. Minutes: The Minutes of the meeting held on the 29 September 2005 had been circulated
and were signed by the Chairman as a correct record. The Clerk formally thanked Cllr Johnson for taking the minutes of the September
meeting in her absence. 3. Declarations of Interest Cllr M Bantick - Southover, Park View Road Cllr S Marks - elected member of Surrey County Council
4. Matters arising: Woldingham Golf Club Supper Licence - Cllr Bantick will speak to Richard Butcher
to ascertain timing schedules and whether the Parish Council can be represented. 5.
Planning Matters: a.
A copy of Appendix A had been circulated to all members before the
meeting and the Council voted to ratify the recommendations of the Planning Group
with the exception of Winchcombe, Park View Road. Cllr Meekings and Moylan will
look at Winchcombe and report back to Cllr Bantick who will e-mail all Councillors
for a decision. Appeals: Current: a. Park Mews: Cllr Bantick
asked the Council’s permission to seek the assistance of the Council’s Planning
Assistant with regard to the latest Park Mews appeal. The Council agreed that
the Assistant should be contacted. Cllr Marks asked whether the Chairman could
contact Sarah Cooper of the Surrey Mirror to arrange to meet her on site and put
forward the Parish Council’s point of view. The Chairman
to contact Sarah Cooper and arrange site visit b. Roseacre:
Cllr Bantick asked permission from the Council to seek the assistance of the Planning
Assistant and a vote was taken and carried.
b. Infringements: In Cllr Packington’s absence the Chairman
read through the Infringement report which had been circulated to all Councillors
before the meeting. Various infringements were discussed. Whistlers Steep: It was agreed that Mr Lawrence had not
answered the question sent to him and Cllr Packington to ask the question again. Heathdown: No progress had been made so Cllr Packington
to contact Miss Riddle. Little Orchards: To go back to Mr Lawrence with PC’s concern
that the board will remain until the property is sold (not completed) which could
be a significant time away. Flats: After a discussion it was agreed that the nearest sewer would
not be Lunghurst Road but would be on the Glebe - Cllr Packington to contact Mr
Hall. c. Local Development Framework: The Chairman advised that the
Parish Council had given its response and was waiting the response of the next
draft. 6. Finance: a.
Payments: The payments as Appendix B were signed
and approved. b.
Audit 2005: The Chairman advised that the accounts had
been returned approved from the Auditor. The Clerk confirmed that the Notice
of Conclusion had been displayed for the required 14 days. c.
Grants: The Chairman advised that two applications had
been received for a grant from the Farming & Wildlife Advisory Group Limited
and St. Agathas Churchyard. It was agreed that grants would be looked at when
they are received.
7. Highways & Rights of Way: a.
Highways Monitoring and Reporting: Cllr Marks advised that the
Community Gangs have been working in the Woldingham area and are due to return
in the week commencing 14 November and asked Councillors whether they could think
of any jobs that need doing around the area. Cllr Marks advised that some of
the jobs the Community Gang is done to do is: clear gullies and reset the kerb
stone between Station Road and Woldingham Road. Cllr Johnson mentioned that the
street light outside the Station is not working. b. Service Road: The Chairman advised that the
Council is waiting a response from our Solicitor with regard to what action to
take next and checking whether there is a liability. c. Footpaths &
Bridleways: Cllr Bantick mentioned that the Footpath from High Drive to Lunghurst
Road is overgrown. The Chairman and Cllr Jeffery will take a walk along the footpath
and advise the Clerk which houses need to be written to.
8.
Reports: a.
Rural Community Workshop 6/10 - no attendance b.
Flight path - the meeting was cancelled c.
Planning Service on the Web - Cllrs Bantick and Johnson attended and advised
that it was an excellent meeting. You can view planning applications, make any
comments, submit applications and pay on line, scan plans, committee or officers
reports. d. Sustanability Communities Bill - Cllr Johnson
and Marks attended.
9. Miscellaneous Matters: a.
Airports: next meeting is on Monday 31 October. b.
Village Design: The Chairman gave thanks to everyone’s hard work
on the Village Design Committee. Cllr Jeffery advised that the document was now
printed and ready for posting. c.
Newsletter: The Chairman advised all Councillors that contributions were needed ‘now’
and should be e-mailed to Cllr Johnson. d.
Recycling: Nothing to report. e.
Post Office: Cllr Jeffery reported that interest has been received
in taking over the shop. f.
Litterpick: The next litter pick will take place on April 29 2006.
g.
Road Group: Cllr Jeffery advised that the
Surrey Highways Chief Engineer is coming back to the Group by the middle of next
week and will report at the next meeting.. h.
Security: Cllr Jeffery advised that training of the speed gun had
taken place and a rota had now been set up. The Chairman advised that she will
liaise with Clive Harris over the monitoring of the reports. Cllr Jeffery advised
that David Lockett has the speed gun and the jackets. i.
Woodlea Parking: Cllr Moylan advised that the area outside of the
Vicarage is not long enough to be a passing point. Cllr Marks will follow this
up. j.
Trafalgar Day: The Chairman gave thanks to Cllrs Packington
and Moylan and the rest of the Trafalgar Group for all their hard work in making
the celebrations such a success. Cllr Moylan advised that she had received amazing
responses and that all the tickets for the buffet had sold out in the first week.
Cllr Marks mentioned that the bad weather on the Friday of the Beacon had hampered
the celebrations and advised that a loss could be incurred which the Parish Council
will need to meet. Cllr Johnson advised that an article is going in the Parish
Magazine. k.
PC Clinic: The Chairman advised that no date had been set and
asked if anyone knew of any Village event coming up. l.
“Twinning”: nothing to report
10. Meetings to attend a. 31/10 -
Flightpath b. 1/11 - Precept meeting at The Chairman’s house 7.30pm
11.
Correspondence: The Correspondence folder for the month was circulated to
all Councillors during the meeting. 12. Any Other Business: a.
Diary: All Councillors completed diary dates for November. b.
Cllr Jeffery asked whether we could look into costs for an outside organisation
to run the Village website. The Chairman advised that the costs may be very expensive
and also you still need to rely on ‘village people/businesses’ for content. It
was agreed that all Councillors would look at other Parish Council’s websites. c.
Cllr Johnson advised the meeting that there would be a surplus of funds from the
Village Design Statement and asked whether the Council could set up a ‘pump fund’. e.
Cllr Johnson raised whether a response had been received from SCAPT in co-opting
a member to the Parish Council. The Clerk advised that she had not received a
reply and will chase up. d. Cllr Marks asked whether a ‘resource
centre’ could be set up which would provide a set of cutlery, crockery, banners
etc. for people in the village to use when holding events. It was agreed that
this should be discussed at the precept meeting.
Meeting finished at 9.50 1 member of public present Next
meeting 24 November 2005.
APPENDIX
A : PLANNING05/1370 White Gates, Slines Oak Rd - single storey side
extension to provide garage/workshop & erection of 2m high brick piers and
cast iron railings 1.8m high
Object - incongruous in rural area
05/1416
Land n/o 1 Welcome Cottages - erection of 4 bed dwelling with attached garage
and access onto Slines Oak Rd.
Object, more impact on street scene, cramped
on plot
05/1426 Woodcrest, Lunghurst Rd - replacement of rear dormer window
with french doors and balcony
No objection
05/1488 Hardown House, Park View
Rd - Erection of first floor rear extension
No objection
05/1235 Winchcombe,
Park View Rd - dem of bay window. Erection of single storey r extension and side
infill extension. Insertion of velux window with balcony to rear roof slope. Enlargement
of first floor bay to front roof slope
Needs more consideration
05/1496
Quorn House, Lunghurst Rd - 2 storey rear extension
No objection
05/1499
Whistlers End, The Ridge - erection of single storey side extension tog with porch
to front elevation and erection of dormer window to front roof slope
Not in
Woldingham Parish, obtaining plans
05/1512 Umberleigh, Slines Oak Rd - dem
of existing carport and erection of single storey side extension inc garage. erection
of pitched roof extension over building inc gable and 2 dormer windows to front
roof slope and 3 dormer windows to rear roof slope to provide additional accommodation
Object,
refer to earlier application (GB)
05/1507 Sona Marg, Long Hill - erection of
detached garage set into bank
No objection
Mast on EDF compound at Viaduct
- speak to Mr. Mason Decisions by TDC under delegated powers
Permitted
05/1273
West View, Southview Rd - dormer and velux windows
05/1120 Hurst Place, Woldingham
Rd - erection of pitched roof over workshop and 1.2m high safety rail fronting
Woldingham Rd Refused
05/1106 Land r/o Roseacre, Station Rd - new house To
Committee 27.10.05
05/1288 - Graylings, Camp Rd (1 Hilltop Walk) - new house.
Michael to speak. APPEALS
Dismissed
Springfield, Bridleway 92. Letter
from John Osborne.
Park Mews New Appeals
Park Mews Enforcement
Little
Wold, Tydcombe Rd
Talk by Tim Harrold, Chairman, CPRE Surrey.
Re
Southover, Park View Rd. Planning on line from TDC
APPENDIX B WOLDINGHAM
PARISH COUNCIL October 27 2005 Gold
Account VAT payment to 31 July
£6,210.21 Transfer from Savings
£18,000.00 Balance as at 27 October 2005
£30,855.98 Savings
Account Transfer from Deposit Account 27/10
£3,000.00 Expenses
to be paid: Karen Newman Wages & Expenses
£462.21 Village Hall Rent
£12.15 SCAPT 1/2yrly Subscription
£170.48 Colin Packington (Sign for Service Road)
£176.26 Jeff Jeffery Expenses re Medical Certificate
£12.00 BDO Stoy Hayward LLP Audit Fee
£293.75 R Fuller Warren Barn Farm Rental x 10 meetings £50.00 Viking
Direct (Stationery) £33.93 Maggie
Bantick Expenses Stationery Charges £49.45 (reissue
in replacement of Cheque No. 352 never presented) Craigmyle Glebe
Limited £15.00 (reissue
in replacement of Cheque No. 317 never presented Re
hiring of hall for meeting) Viking Direct (stationery)
£165.90 Expenses for the month
£1,441.13 Balance
£5,385.49 Trafalgar
Celebrations Accounts Balance
brought forward:
£1,672.55 Monies
Paid in during month Sale of Raffle tickets
£520.00 Monies paid in re ticket sales
£550.00 Sponsorship for raffle funds
£375.00 Banquet Ticket Sales
£1,200.00 Beacon Site
£568.00
£3,213.00 Grand Total:
£4,885.55 New Expenses Projector
Costs re Trafalgar Dinner (£30.00) Wendy
Taylor re Catering Costs (£2,278.00) Julie
Moylan Various Expenses (£619.68) Repayment
of Loan to Woldingham Magazine (£500.00)
3,427.68 Balance
£1,457.87 Continued/… 2/… Old
Expenses Monies paid in from Woldingham Magazine
£500.00 (Loan) The
Firework Company (deposit) (£470.00)
Monies paid in from Millennium Fund Loan
£1,000.00 Monies paid in re ticket sales:
£1,350.00 Event Insurance Services Ltd
(£500.00) Colin Packington Trafalgar Expenses
(£207.45) Village
Design Account Monies
Paid in during month Grant from TDC
£1,500.00 Expenses Jeff
Jeffery re postage £446.60 Litho
Techniques (copying/producing document) £2,091.38
£471.00 Woldingham Parish Council (re purchase of envelopes)
£81.20 Balance
£1,994.09
Trafalgar Day Expenses including
extras Trafalgar
Celebrations Accounts Balance
brought forward:
£1,672.55 Monies
Paid in during month Sale of Raffle tickets
£520.00 Monies paid in re ticket sales
£550.00 Sponsorship for raffle funds
£375.00 Banquet Ticket Sales
£1,200.00 Beacon Site
£568.00
£3,213.00 Grand Total:
£4,885.55 New Expenses Projector
Costs re Trafalgar Dinner (£30.00) Wendy
Taylor re Catering Costs (£2,278.00) Julie
Moylan Various Expenses (£619.68) Repayment
of Loan to Woldingham Magazine (£500.00) C.M. Fuller
& Partners (£108.54) IGI
(UK) Limited (for Iain Watt) (£233.47) Mrs
Sally Marks (£57.37) Colin
Packington (£103.95)
3,931.01 Balance
£1,457.87 Old Expenses Monies
paid in from Woldingham Magazine £500.00 (Loan) The
Firework Company (deposit) (£470.00)
Monies paid in from Millennium Fund Loan
£1,000.00 Monies paid in re ticket sales:
£1,350.00 Event Insurance Services Ltd
(£500.00) Colin Packington Trafalgar Expenses
(£207.45) | 
