MINUTES of a Meeting held at the Woldingham Village Hall, Woldingham on 25 October  2007 at 7.30pm.

Present:  Jill Meekings;  Jeff Jeffery;  Michael Batterbury;  Colin Packington;  Julie Moylan;  Bill Williams;  Bobby Johnson;  Karen Newman (Clerk)

1. Apologies: Cllrs Fuller and Marks

2. Minutes: The Minutes of the meeting held on the 27 September had been circulated and were signed by the Chairman as a correct record.

3. Declarations of Interest:

Cllr Jeffery - Village Hall Committee

Cllr Packington - Edge Hill, Forestridge

Cllr Williams - Horticultural Society

Cllr Johnson - Company Secretary of Woldingham Magazine

Chairman Jill Meekings - Registered owner of the Domain of Woldingham.com

4. Matters arising: Action list which had been circulated to all Councillors before the meeting was discussed and will be updated for the November meeting.

5.  Planning Matters:

a.      A copy of Appendix A had been circulated to all members before the meeting and the Council voted to ratify the recommendations of the Planning Group.   

b.      Infringements:  Cllr Packington’s read through the infringement report which had been circulated to all Councillors before the meeting.  

          It had been noted that at Gable Cottage there were wires on top of the pillars and Cllr Johnson was asked to look at the original drawings.

 6.  Finance:

a.      Payments: The payments as Appendix B were signed and approved.. 

All applications for grants had been circulated beforehand for consideration. 

British Legion Banner: Mrs Jenny King attended the meeting to update the Council on the latest situation re the British Legion Banner and this grant request will be looked at at the November meeting once Mrs King has got together all the figures.

Woldingham Magazine: Cllr Johnson declared interest in this grant and took no part in the discussion.  Woldingham Magazine had applied for a grant of £400 to pay for restoring the original drawing used on the front cover of the magazine.  The Parish Council agreed that it would pay £250 towards these costs with £150 being paid by the Magazine.  A vote was taken and carried that the grant would be £250.

Woldingham Guides: A request had been received for the purchase of 3 tents at a cost of £99 each.  A vote was taken and carried to support a grant of £300.

St. Agathas Churchyard: A request received for a grant of £1,000 towards the upkeep of the graveyard.  A vote was taken and carried to support a grant of £1,000

Cricket Club: An application was received from Woldingham Cricket Club for a grant towards the purchase of cricket nets at a cost of £10,000.  The Parish Council agreed that it supported the cricket club but a letter would be written advising them that the Council would like to see how their fundraising efforts go before a grant would be considered and issued.

Horticultural Society: An application was received asking for a grant towards bulbs to be planted around the village.  A vote was taken and carried to support a grant of £300.  

Woldingham 123 Club: An application was received asking for a grant towards the purchase of foam filled soft play blocks.  A vote was taken and carried to support a grant of £350.

Woldingham Village Hall:  An application was received asking for a grant towards the cost of refurbishing the toilet facilities in the hall.  All requested paperwork had been submitted and after a long discussion a vote was taken and carried to support a grant of £17,500 towards the cost of refurbishing the toilet facilities.  The monies would not be released until the works have been completed and payment is due.

b.   Initial discussions on the 2008/09 precept are planned for Friday 23^rd November.

c.   The Chairman advised that the audited accounts had been returned with no queries and the required notice was on display in the notice board.

d.   The Chairman advised that the quarterly accounts had been circulated and asked if anyone had any comments.  The Council voted to accept the quarterly accounts.

7.  Highways & Rights of Way:

a.         Highways Monitoring and Reporting:  

The Chairman mentioned that Footpath 40 was still very dangerous and the works had not been completed fully and the light was still not working.  The Chairman will e-mail Mr Archer Reeves to ask him to investigate these works. 

The Clerk confirmed that letters had been sent to residents in Butlers Dene Road reminding them of their responsibilities in maintaining the road.

 8.  Reports:

a.         Surrey Hills Society 24/10 - Cllr Jeffery advised that both Cllr Packington and himself attended along with another 170 attendees.  The idea of the meeting was to listen to the idea of Surrey Hill forming a society and they received 79 pledge forms on the night.  Cllr Jeffery advised that he spoken to a representative from the Downland Project who confirmed that the sign had now been made for the viewpoint.

9.  Miscellaneous Matters:

a.         Airports: Cllr Batterbury advised that Alan Simmonds was working and had produced a first monitoring report.  The Chairman asked for reports to be e-mailed to all Cllrs before every meeting.

b.         Recycling: nothing to report and will be removed from agenda.

c.         Station Car Park:  The Chairman will be meeting with Barbara Saunders on 14 November. The Chairman mentioned that people are parking in Woldingham Road but had been advised by the Police that this was not illegal although could be considered dangerous.

d.         School Parking: The Chairman advised that no response had been received to the Parish Council’s letter to the Chair of Governors and asked the Clerk to chase up.

e.         Xmas Event: Friday 14 December.  The Salvation Army and the gazebo had been booked.  Cllr Packington mentioned that flooring is needed in the gazebo and the Clerk will investigate.  The Chairman asked Cllr Jeffery whether it would be possible to borrow the PA system from the Village Hall for the event.

f.          Community Gang: nothing to report.

g.         Improved signage: No response had been received by the Millennium Committee so Cllr Jeffery will progress to get a quote for the sign.

h.         Bike Rack: Bike blocks had been received and will be fixed before the next meeting.

i.          Storage: The Chairman advised that a draft legal document had been drawn up but was on hold until a response had been received from the SCAPT solicitor.

j.          Village Information Packs: Nothing to report remove from agenda.

k.         Village Hall Refurbishment: covered above.

l.          Newsletter: The Chairman thanked everyone for their articles.

m.        Speedwatch: The Chairman advised that she had received a letter from PCSO Clive Harris Ross suggesting that speed watch stops during the Winter months.  The Chairman expressed concern at this suggestion and felt that it needed someone to lead and motivate the group.

n.         New Councillors Meeting: The Chairman advised that a new councillors meeting has been set up on the 4 December at 7.30pm in the Church Room.  Letters had been sent out to those people who had expressed an interest in standing next year and a general invitation will be placed in the newsletter and on the website and notice board.

o.         Litterpick: Cllr Packington asked the parish council whether he could purchase fluorescent jackets and litter pick tools for the April litter pick as he was now unable to keep borrowing off of TDC.  The Parish Council agreed to purchase the required equipment. This will be included in the precept for next year.

10. Meetings to attend:

5/11 - Planning Meeting

11.  Correspondence:  Correspondence received during the month was circulated to all Councillors during the meeting.

12.  Any Other Business:

a.         Diary: All Councillors completed diary dates for November.

Meeting ended at 9.50

3 members of the public present

Appendix A

Recommendations of planning group:

07/1470  Highlight, Upper Court Road – demolition of garage.  Erection of double garage with habitable accommodation  over. Erection of new roof to house  to include gable and dormer window to front  elevation. Objection

07/1507  Grasmere, Northdown Road – retention of 2 pairs of brick pillars.  Installation of illumination to piers and erection of gates. Objection

07/1277  Pedlars Wood, Church Road – demolition of conservatory and utility room. Erection of single storey extensions to south and east elevation and 2-storey bay window extension to west elevation.  Objection

07/1552/TPO  North Hawke, High Drive – TPO 8,  1995(T) – crown reduce tulip tree by 25%.  Reduce limb of 1 birch by 30% and lightly prune to shape 1 honey locust. No objection

Decisions by TDC under delegated powers:

Approve

07/1251 Tynwald, Park View Road – erection of single storey rear extension.

07/1336 Clon Lowick, Slines Oak Road – demolition of garage, utility room and conservatory.  Erection of part single /2storey side extension.

07/1346  Valley Lodge, Butlers Dene Road – demolition of single storey section of building. Erection of 2 storey side extension.

07/1357   Coombe Cottage, Butlers Dene Road – demolition of 2 garages.  Erection of detached garage.

07/1123  2 Clare Court – formation of vehicular access.

07/1252  Little Wold, Southfields – erection of porch and pitched roof over existing dormer on front elevation and first  floor balcony to rear elevation.

07/1276  Cone Wood, Upper Court Road – demolition of single storey extension to west elevation.  Erection of 2-storey extension to west elevation, first floor extension to front elevation and hipped roof to east elevation. 

Withdrawn

07/1333  The Warren, Church Road – demolition of existing house.  Erection of 2 storey dwelling with roof accommodation and detached triple garage

07/339 Conewood, Upper Court Road – demolition of single storey side extension.  Erection of 2 storey side extension and part first floor extensions to front and rear elevation.  Erection of replacement pitched roof over porch to front elevation and conservatory to rear elevation.

Refuse

02/1083/R  Pine Haven, Park Ley Road – erection of 2 storey rear extension with terrace (Renewal)

07/1341  Chaldon Farm, Gangers Hill – demolition of conservatory, chimney and covered area on west elevation.  Erection of single storey side/rear extension, dormer window to  front and rear roof slopes and amendment to extension approved under reference TA/2001/110/A relating to changes to the

Fenestration.

Appeals

07/802  Wychwood, Upper Court Road – erection of conservatory to rear elevation.

07/525  Land R/O Gable Cottage, Station Road  - erection of 5-bed house with staff accommodation and detached triple garage with associated access and landscaping.